Outlook 2016 Shortcuts Flashcards
Switches to Month view. [In main Outlook window (Calendar view)]
Ctrl+Alt+4
Opens bullet library. [In all form windows]
Alt, H, U
Shows the entire week. [In main Outlook window (Journal view)]
Alt, H, W
Creates a new Microsoft Office document. [In main Outlook window]
Ctrl+Shift+H
Copy
Ctrl+Insert
Switches to Calendar [In main Outlook window]
Ctrl+2
Moves to the next pane, field or control. [In main Outlook window]
Ctrl+Tab
In the Reading Pane, pages down through text. [In main Outlook window]
Spacebar
Checks for new messages. Sends/Reveices all. [In main Outlook window]
Ctrl+M
Undoes last action. [In all form windows]
Alt+Backspace
Creates a Contact list. [In main Outlook window]
Ctrl+Shift+L
Opens the Address Book. [In main Outlook window]
Ctrl+Shift+B
Creates a message. [In main Outlook window]
Ctrl+Shift+M
Switches to Mail. [In main Outlook window]
Ctrl+1
Inserts a hyperlink. [In all form windows]
Ctrl+K
Goes forward to next view in main Outlook window. [In main Outlook window]
Alt+Arrow-Right
Shows 10 days in the calendar. [In main Outlook window (Calendar view)]
Alt+0
Extends or reduces the selected items by one item. [In main Outlook window]
Ctrl+Shift+Arrow-Down
Switches to Inbox [In main Outlook window]
Ctrl+Shift+I
Opens Advanced Find dialog. [In main Outlook window]
Ctrl+Shift+F
Applies or removes bold formatting. [In all form windows]
Alt, H, 1
Applies or removes bold formatting. [In all form windows]
Alt, O, 1
Cut
Shift+Delete
Cancels this meeting invitation. [In Appointment form window]
Alt, H, C
Marks this task as complete when you are done with it. [In Task form window]
Alt, H, C
Goes to the previous day. [In main Outlook window (Calendar view)]
Ctrl+Arrow-Left
Shows 7 days in the calendar. [In main Outlook window (Calendar view)]
Alt+7
Applies or removes bold formatting. [In all form windows]
Ctrl+B
Cancels all pending send/receive requests. [In main Outlook window]
Alt, S, C
Forwards this contact’s information as a business card attachment in internet format. [In main Outlook window (Contacts view) and Contact form window]
Ctrl+Alt+F
Opens the Research Task Pane to search through reference materials. [In all form windows]
Alt, V, R
Marks a message as not junk. [In main Outlook window (Mail view) and Mail form window]
Ctrl+Alt+J
Extends or reduces the selected items by one item. [In main Outlook window]
Shift+Arrow-Right
Disconnects from the server. Work offline if you do not want to receive new mail. [In main Outlook window]
Alt, S, W
Goes to the Search box. [In main Outlook window]
Ctrl+E
Checks spelling. [In all form windows]
Alt, V, S
Collapses all groups [In main Outlook window]
Ctrl+Minus
Goes to next appointment. [In main Outlook window (Calendar view)]
Ctrl+Shift+.
Lines up icons in a grid. [In main Outlook window (Notes view)]
Alt, V, I
Creates a new element in the current section. (Mail, Calendar, Contacts, etc.)
Ctrl+N
Clears all the formatting from the selection, leaving only the plain text. [In all form windows]
Ctrl+Spacebar
Checks for new messages. Sends/Reveices all. [In main Outlook window]
Alt, S, S
Creates a task. [In main Outlook window]
Ctrl+Shift+K
Deletes the item. [In main Outlook window]
Ctrl+D
Assigns this task to someone else. [In Task form window]
Alt, H, B
Switches to Work Week view. [In main Outlook window (Calendar view)]
Alt, H, K
Displays the From field. [In Mail form window]
Alt, P, F
Marks item as read/unread [In main Outlook window]
Alt, H, W
Selects all items.
Ctrl+A
Redoes / Repeats last action. [In all form windows]
Ctrl+Y
Inserts a hyperlink. [In all form windows]
Alt, N, I
Paste
Shift+Insert
Forward
Ctrl+F
Permanently deletes the items in this folder. [In main Outlook window (Mail view)]
Alt, O, E
Goes to previous appointment. [In main Outlook window (Calendar view)]
Ctrl+Shift+,
Save Attachments [In main Outlook window (Mail view)]
Alt, F, M
Paste Special [In all form windows]
Ctrl+Alt+V
Shows the properties for the selected item.
Alt+Enter
Specifies when items in this folder are archived, and where they are stored. [In main Outlook window (Mail view)]
Alt, O, A
Copies an item to a folder. (If not editing)
Ctrl+Shift+Y
Displays the reminders window. [In main Outlook window]
Alt, V, M
Copy
Ctrl+C
Invites other people to this meeting. [In Appointment form window]
Alt, H, I
Moves an item to a folder. (If not editing)
Ctrl+Shift+V
Extends or reduces the selected items by one item. [In main Outlook window]
Shift+Arrow-Up
Marks this item as private so that other people cannot see the details of it. [In all form windows]
Alt, H, V
Shows 2 days in the calendar. [In main Outlook window (Calendar view)]
Alt+2
Increases indent. [In all form windows]
Ctrl+M
Switches to Full Week view. [In main Outlook window (Calendar view)]
Alt+Minus
Align Right - Align your content with the right margin. [In all form windows]
Ctrl+R
Microsoft Office Outlook Help
F1
Goes to the next week. [In main Outlook window (Calendar view)]
Alt+Arrow-Down
New Post in This Folder (in Mail Navigation Pane) [In main Outlook window (Mail view)]
Ctrl+Shift+S
Superscript - Creates small letters above the line of text. [In all form windows]
Ctrl+Shift+=
Sends all unsent mail. [In main Outlook window]
Alt, S, A
Cancels the assignment of the task so that you are responsible for it again. [In Task form window]
Alt, H, X
Finds and replaces text, symbols, or some formatting commands within open items. [In all form windows]
Ctrl+H
Stretches a paragraph to fit between the margins. [In all form windows]
Ctrl+Shift+J
Creates an appointment. [In main Outlook window]
Ctrl+Shift+A
Left align text [In all form windows]
Ctrl+L
Requests a notification when this message has been successfully delivered. [In Mail form window]
Alt, P, U
Displays the Scheduling page. [In Appointment form window]
Alt, H, U
Customizes the current view using advanced view settings. [In main Outlook window]
Alt, V, V
Goes to the next or previous item without extending the selection. [In main Outlook window]
Ctrl+Arrow-Down
Creates a new folder in the Navigation Pane. [In main Outlook window]
Ctrl+Shift+E
Switches to next element. [In main Outlook window (Mail view)]
Ctrl+.
Shows 1 day in the calendar. [In main Outlook window (Calendar view)]
Alt+1
Quickly adds the current date or time. [In all form windows]
Alt, N, D
Finds and replaces text, symbols, or some formatting commands within open items. [In all form windows]
Alt, O, R
Underlines the selcted text. [In Mail form window]
Ctrl+U
Save [In main Outlook window]
Shift+F12
Increases indent. [In all form windows]
Ctrl+T
Creates a new folder in the Navigation Pane. [In main Outlook window]
Alt, O, N
Switches to previous element. [In main Outlook window (Mail view)]
Alt+Arrow-Up
Displays the General page of the contact, in which you can edit the name, addresses, phone numbers, and other primary information for the contact. [In Contact form window]
Alt, H, C
Finds the next phrase during a text search within a message or other item. [In all form windows]
Shift+F4
Switch case (with text selected). [In all form windows]
Shift+F3
Inserts an embedded object. [In all form windows]
Alt, N, J
Shows 3 days in the calendar. [In main Outlook window (Calendar view)]
Alt+3
In a contact form, under Internet, displays the E-mail 1 information. [In Contact form window]
Alt+Shift+1
Goes to the next day. [In main Outlook window (Calendar view)]
Ctrl+Arrow-Right
In a contact form, under Internet, displays the E-mail 3 information. [In Contact form window]
Alt+Shift+3
Creates a new Internet Fax [In main Outlook window]
Ctrl+Shift+X
Checks the names and e-mail addresses you have typed to make sure that it is possible to send messages to them. [In all form windows]
Alt, H, M
Synchronizes the folder hierarchy with the server. [In main Outlook window (Mail view)]
Alt, O, U
Paste
Ctrl+V