Organizing and Staffing

Question 1

Is a management function that provides the relationship between people and the activities that they will undertake as to fulfill their organizational objectives.

Answer 1

ORGANIZING

Question 2

Is an entity that results from people joining together in pursuit of a common cause.

Answer 2

Organization

Question 3

Is defined as self-contained collection of interacting interdependent components, working together toward a common purpose.

Answer 3

Organizational System

Question 4

FUNCTIONS OF ORGANIZATIONAL SYSTEM

Answer 4

1. Input Mechanism
2. Transformation
3. Output Mechanism

Question 5

The process through which needed resources are acquired and replaced.

Answer 5

Input Mechanism

Question 6

Under Input Mechanism

Answer 6

 People 
 Test request 
 Specimen 
 Information supplies 
 Financial resources

Question 7

The internal process whereby resources received through the input channels.

Answer 7

Transformation

Question 8

Under Transformation

Answer 8

 Test performance
 Personnel
 Instrument
 Expertise

Question 9

The process of delivering the goods and services produced to the external environment.

Answer 9

Output Mechanism

Question 10

Under Output Mechanism

Answer 10

 Test Result 
 Consultation 
 Salaries 
 Information 
 Wastes

Question 11

CHARACTERISTICS OF ORGANIZATION

Answer 11

 Holistic and synergistic with clearly defined boundaries
 Have purposeful activity or primary task
 Develop into hierarchy of system
Organizations operate as open systems
 Seeks a state of stability and equilibrium
 Self – regulating

Question 12

TYPES OF ORGANIZATIONAL STRUCTURE

Answer 12

1. FLAT
2. P YRAMID
3. BUREAUCRATIC / LINE / HIERARCHIAL
4. SHARED GOVERNANCE

Question 13

 Decentralized structure
 Span of control and authority is widened
 There is participation in the lower level of management

Answer 13

FLAT

Question 14

 Centralized structure

 The managers have full control of members

Answer 14

P YRAMID

Question 15

 Oldest and simplest form
 Rule centered structure
 Associated with chain of command
 Downward communication

Answer 15

BUREAUCRATIC / LINE / HIERARCHIAL

Question 16

 Combination of flat and pyramid type

Answer 16

SHARED GOVERNANCE

Question 17

CHARACETERISTIC OF ORGANIZATIONAL STRUCTURE

Answer 17

Division of labor 
Chain of command 
Span of control 
Level of management position 
Organizational relationship

Question 18

FORMS OF ORGANIZATION

Answer 18

Formal Bureaucracy (formal groups)
Informal Groups

Question 19

• Lines of authority assigned by the owners of the organization.
• The members of this group know whom they work,
• whom they supervise,
• How their department relates to other groups and even who supervise their boss

Answer 19

Formal Bureaucracy (formal groups)

Question 20

Alliance that form outside the boundaries of the formal bureaucracy from the interaction and allegiance of people with common interest.

Answer 20

Informal Groups

Question 21

STRUCTURAL DESIGN OF AN ORGANIZATION

Answer 21

Design Element and Factors

Design Strategies and Models

Question 22

Under Design Element and Factors

Answer 22

1. Task to be performed
2. People Involved
3. Workplace

Question 23

Under Design Strategies and Models

Answer 23

1. Bureaucratic Models

Situational Models

Question 24

– includes type of equipment, level of automation, nature of the product or service to be produced.

Answer 24

1. Task to be performed

Question 25

– number of people needed and availability to perform the work are very important in an organization. Motivation also pays a very important factor.

Answer 25

People Involved

Question 26

includes the total space available, amount of storage room, the visibility and accessibility of workers, supervisors and proximity of test areas.

Answer 26

Workplace

Question 27

all decisions be checked with headquarters before action can be taken.

Answer 27

Bureaucratic Models

Question 28

Important Features of Bureaucratic Models :

Answer 28

Modern job description
Hierarchy
Rules and regulation are consistently applied.
Hiring and firing

Question 29

each job has a formally established set of official duties.

Answer 29

Modern job description

Question 30

based chain of command.

Answer 30

Hierarchy

Question 31

are based on qualification and performance.

Answer 31

Hiring and firing

Question 32

Under Situational Models

Answer 32

Routine strategy
Engineering strategy
Craft strategy
Discover strategy

Question 33

repetitive tasks and need minimally trained work force.

Answer 33

Routine strategy

Question 34

non repetitive work performed by a professionally prepared staff

Answer 34

Engineering strategy

Question 35

is applied to produce best, unique products whereby workers are extremely skilled.

Answer 35

Craft strategy

Question 36

for work that requires investigation such as the structural development.

Answer 36

Discover strategy

Question 37

 The formal written presentation of the structural PLAN OF THE ORGANIZATION.

Answer 37

Organizational Chart

Question 38

Principles of Organizational Structure and Authority

Answer 38

1. Departmentalization
2. Decentralization
3. Unity of command
4. Scalar principle
5. Span of control
6. Exceptions principle

Question 39

• The empowerment by formal job classification of an individual to make commitments and act on behalf of the organization.
• To decide how resources, rewards and penalties are used.
• To ensure that designated goals and responsibilities are achieved.
• Power of ACT.

Answer 39

Concepts of Authority

Question 40

Under Power of ACT.

Answer 40

• Authority and responsibility should go hand in hand.

- To ensure harmonious flow of organizational energy toward completion of its task and mission.

Question 41

Types and Roles of Authority

Answer 41

Line Authority
Staff Authority
Functional Authority

Question 42

Authority taking the straight-line route (direct).

Answer 42

Line Authority

Question 43

Type of authority the personnel office exerts (indirect).

Answer 43

Staff Authority

Question 44

Exercise control within the boundaries of professional’s specialty.

Answer 44

Functional Authority