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Business Studies > Organising > Flashcards

Organising Flashcards

1
Q

Define organising

A

It is a process of initiating implementation of plans by clarifying jobs and working relationships and effectively deploying resources for attainment of identified and desired results.

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2
Q

Steps in organising

A
  1. Identification and division of work
  2. Departmentalisation
  3. Assignment of duties
  4. Establishing reporting relationships
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3
Q

Importance of organising

A
  1. Benefits of specialisation
  2. Clarity in working relationship
  3. Optimum utilisation of resources
  4. Adaptation to changes
  5. Effective management
  6. Development of personnel
  7. Expansion and growth
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4
Q

Define organisation structure

A

Organisation structure can be defined as the framework within which manager and operating tasks are performed.

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5
Q

Define span of management

A

It refers to the number of subordinated that can be effectively managed by a superior. It determined the levels of management in the structure. This gives shape to the organisation structure to a great extent.

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6
Q

Define functional structure

A

It is formed on the basis of activities or functions that are performed in the organisation similar jobs are grouped together

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7
Q

Advantages of functional structure

A
  1. Occupational specialisation
  2. Better coordination
  3. Increases efficiency
  4. Minimal duplication
  5. Easy training
  6. Due attention
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8
Q

Disadvantages of functional structure

A
  1. More emphasis on developmental goals
  2. Difficulty in coordination
  3. Conflict in interest
  4. Inflexibity
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9
Q

Where is functional structure suitable?

A

Large sized organisation which has diversified activities and operations

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10
Q

What is divisional structure

A

An organisation having diversified activities and multiple products will have separate divisions for each line of products headed by a divisional manager

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11
Q

Advantages of divisional structure

A
  1. Product specialisation
  2. Performance measurement
  3. Flexibility
  4. Expansion and growth
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12
Q

Disadvantages of divisional structure

A
  1. Conflict of interests
  2. Increase in cost
  3. Misuse of power
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13
Q

When is divisional structure suitable

A

It is suitable for those organisations which is having more than one line of product and undertakes various functions.

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14
Q

Define formal organisation

A

It refers to a organisational structure which is designed by management to accomplish the tasks

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15
Q

Features of formal organisation

A

1.clarifies relationship
2. Helps in achieving objectives
3. Better coordination
4. Deliberately designed
5. More emphasis on work

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16
Q

Advantages of formal organisation

A
  1. Easy to fix responsibility
  2. No duplication of work
  3. Unity of command
  4. Effective accomplishment of goals
  5. Stability to organisation
17
Q

Disadvantages of formal organisation

A
  1. Delay in communication
  2. Rigidity
  3. More emphasis on work
18
Q

What is informal organisation

A

Interaction among people at work gives rise to network of social relationships aomg employees

19
Q

Features of formal organisation

A
  1. Forms as a result of formal organisation
  2. No definite rules and regulations
  3. Free flow of communication
  4. Forms spontaneously
  5. No definite structure
20
Q

Advantages of informal organisation

A
  1. Faster communication
  2. Sense of belongingness
  3. Compensating for inadequacies in formal organisation
21
Q

Disadvantages of informal organisation

A
  1. It may lead to rumors
  2. Resistance to changes
  3. Pressurises group members
22
Q

What is delegation

A

It refers to the downward transfer of authority from superior to a subordinate

23
Q

Elements of delegation

A

Authority - it refers to the right of the an individual to command his subordinates
Responsibility - it refers to the obligation of a subordinate to properly perform the assigned duty
Accountability - superior will be accountable for the outcome of the result of the subordinate

24
Q

Importance of delegation

A
  1. Effective management
  2. Employee development
  3. Motivation of employees
  4. Facilitation of growth
  5. Basis of management hierarchy
  6. Better coordination
25
Q

What is Decentralisation?

A

It explains the manager in which decision making responsibilities are divided among hierarchical levels. It refers to delegation of authority through all the levels of the organisation.

26
Q

Importance of Decentralisation

A
  1. Develops initiative among subordinates
  2. Develops managerial talent for the future
  3. Quick decision making
  4. Relief to top management
  5. Facilities growth
  6. Better control

Business Studies (12 decks)

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