Old notes Flashcards
1
Q
Scope Management involves focusing on
A
doing the only work that meets the objectives of the project charter
2
Q
In contracts, special provisions takes precedence over
A
general provisions
3
Q
main output of validate scope
A
Change requests
4
Q
In closing phase, to ensure you do not have opened risks.. what should you review?
A
Risk report not risk register
5
Q
The most effective way to resolve stakeholders issues
A
face to face meetings
6
Q
As PM, when should u specially consider cultural differences?
A
When rewarding during team development
7
Q
Most appropriate technique if u want number of experts to identify project risks but also wish to receive unbiased data
A
Interviewing
8
Q
Benefits Management Plan
A
Done before starting the project by portfolio and his team
9
Q
risk has 7% chance to happen and costs 2500 dollars, what is the EMV?
A
-2500 * .07 = -175 $
10
Q
Anything related to data includes lessons learned, schedules and historical data
A
OPA
11
Q
PM has no control on it, related to organizational infrastructure
A
EEF
12
Q
EMV - Expected Monetary Value - القيمة النقدية المتوقعة
A
Calculate the impact in minus, multiply percentage of chance of happening by the cost
13
Q
Standard Deviation Formula
A
(P-O)/6
14
Q
Process of Elimination
A
Rejecting each possible choice until only one is left
15
Q
Benchmarking
A
Compare what we have with other organizations
16
Q
Life Cycle Costing
A
Tracking cost through out life of project
17
Q
50/50 rule
A
Activity considered 50% completed when it begins and gets credit of the rest 50% only when it is completed
18
Q
Context Diagrams
A
Tool used to describe the scope and how it relates to other systems
19
Q
SWOT Analysis
A
Strength, Weakness, opportunities and Threats
20
Q
GANTT Chart
A
used for schedules
21
Q
Regression Analysis
A
used to examine series of input variables, independent variables. It is used to predict the dependent variable
22
Q
reciprocal
A
interactive - متبادل - تفاعلي
23
Q
Risk Rating Matrix
A
X is probability, Y is impact. Used during risk assessment to define the level of risk
24
Q
Inspection
A
Observe performance of work or product against requirements
25
Design of Experiments
Tool used in quality planning to determine type of tests and impacts on cost quality.
26
Product backlogs
Set of user stories
27
Work Authorization System
can be used to manage who does each activity
28
Secondary risks
risks identified during creating risk response plan. The best action to deal with it is continue planning risks response and document the new risks
29
Bar chart
Best tool to show the team the project schedule status during project executing (shows the schedule at detailed enough level for team discussion)
30
Top 4 source of conflicts
1. Schedules - 2. Project priorities - 3. Resources - 4. Technical opinions
31
The final steps of problem solving include
Implementing a decision, reviewing it and confirming that the decision solved the problem
32
3 forms of inspections
Product review, audit and walkthroughs
33
2 project selection methods
Benefits measurement methods and Constrained optimization methods
34
Where can we find preliminary list of all key S.H. ?
Project charter
35
Where must we document role, authority, responsibility and competency of each team member?
Resource Management Plan
36
competency
Efficiency - كفاءة
37
A T&T used to ensure that team members understand project communications requirements
Training
38
100 percent rule of WBS
The total of the work at the work package level should be roll up to higher levels so that nothing is left out and no extra work is performed
39
Analyzing work performance data will result
work performance information
40
Can't be used to measure business value
Expected monetary value
41
PM should begin developing effective S.H. engagement strategies in
Planning
42
Free float
ES of next activity - EF
43
Total float
LF - EF = LS - ES
44
Free float can only occur when
2 or more activities are sharing common successor.
45
Alternative Dispute Resolutions (ADR)
الحلول البديلة لفض المنازعات - In contracts, used as a tool to settle claims or disputes without litigations
46
Two primary means of ADR are
Mediation (وساطة) - Arbitration (تحكم)
47
Cost of Quality (COQ)
Total costs needed to bring products or services up to standards.
48
To determine COQ :
Combine cost of conformance and non conformance
49
Cost of Conformance:
Prevention costs - Appraisal costs
50
revent back to you
get back to you
51
unprecedented
غير مسبوق
52
publicize
distribute
53
Cost of Non-Conformance
Internal Failure Costs - External Failure Costs
54
Risk Triggers
مسببات المخاطر - must be documented in Risk Register. The trigger identifies risk symptoms or warning signs
55
When kick off meeting occurs?
At end of planning process prior to beginning project work
56
Purpose of kick off meeting
To ensure that everyone is aware of project details and his role
57
constructive change
تغيير بناء - It is a situation when contractor performs work beyond the contract requirements without formal order. This is also a change where buyer and seller can't reach an agreement.
58
Preferred method to handle disagreement between buyer and seller is
Negotiation. If it is not working, they can go through ADR procedures
59
Lump sum contract
Fixed price contract, contract agreement that used if the requested work is well defined and construction drawings are completed
60
SMART objectives
Specific - Measurable - Attainable - Relevant - Time bound
61
Journey of Abiline
Organizations take frequently actions in contradiction to what they really want to do and therefor defeat the very purposes they are trying to achieve. It means most people agree to do certain things as group or organization which they personally do not agree or believe in.. just to be team player, to save face or avoid conflict
62
S Curve
It is a tool of quantitative risk analysis also it s a graph describes the typical growth of EV during the course of project
63
Product backlog
List of work to be done in order to build desired product written by product owner
64
What docs could be part of the project management plan?
Project management plans and baselines
65
What would team do to implement ‘acceptance response’ on threats risks?
Allocate contingency reserves
66
Prototype
Tangible, done for early feedback on requirements by stakeholders
67
What is the risk trigger?
Warning sign that previously identified risk might or has occure
68
Risk register
Has all identified project risks
69
Risk report
Has main important risks and summary info of overall risks
70
Quality audit
To verify quality of processes, to seek improvement, identify best practices, reduce overall cost of quality, confirm implementation of approved changes, need quality documentation
71
SLA
Service Level Agreement, it is commitment between service provider and customer. Particular aspects of the service - quality, availability, responsibilities are all agreed between service provider and user
72
Decision tree
Tool used to determine quantitative risk analysis used to reach a computed optimal solution using probability distributions as a basis. The circle represents a chance node which an EMV maybe assigned to calculate the most likely pay off
73
Requirement Management Plan
States how requirement is analysed, documented and managed. It describes how requirements activities will be planned, tracked and reported.
74
What is the purpose of configuration control when configuration management is applied?
Ensure that proposed and approved changes to configuration items are fully analyzed, documented and control the frequently requested changes to a project by applying agreed rules
75
Brook’s law says:
Adding human resources to a late software project makes it later
76
Bidder Conference
T and T used in control procurement where the output is selected sellers. It has to be before awarding the contract but takes place prior to submission and NOT after submitting the bid so that vendors can take inputs from these meetings before final submission
77
Fait Accompli
Dirty unfair tric in procurement process. For ex: companies mailing you an invoice for products and services that you didn’t agree to buy
78
Global literacies
The ability to succeed in a cross cultural environment
79
4 factors for initiating projects
1. Meet regulatory, legal or social requirements
2. Satisfy S.H. requests or needs
3. Create, improve or fix products, processes or services
4. Change business or technical strategies
80
Project business documents are:
Project business case: documented economic feasibility study. It lists the objectives and reasons for project initiation, helps to measure the project success at the end of the project. It maybe used before project initiation and may result in a go/no-go decision for the project.
Project Management Benefits Plan:
Explanation of defining the processes for creating, maximizing and sustaining benefits provided by the project. It describes how and when the benefits will be delivered.
It may include but not limited to: Target benefits, strategic alignment, timeframe, owner, metrics , assumptions and risks
81
Project Management Plan is defined as
The doc. that describes how the project will be executed, monitored and controlled
82
Kickback
Bribe - رشوة
83
Rolling wave planning
Develop the WBS partially in long projects
84
Hybrid life cycle
Predictive and adaptive
85
Business case used to create
The project charter and in all phases, make sure we are inline
86
Project selection methods:
Constraints (programming) or benefits
87
Bigger is better for all coat models except
Payback period where shorter is better
88
Staffing peaks during:
Execution phase of a project (it means staffing is typically highest in execution)
89
Fast tracking
Activities are working in parallel where project can move forward without deliverables of prior phase completed and approved
90
Most important factor to determine the value of the project to the organization is
Alignment with the strategic goals
91
Risk Breakdown Structure is
hierarchy representation of project risks
92
Bill of Materials (BOM) is:
Formal and complete hierarchal documentation of the specific items that need to be included in a finished product
93
PM should be most active in managing S.H. needs and expectations during:
Initiating and planning
94
The traditional way to display a reporting structure among project team members
Project Organization Charts
95
PM has the responsibility to present truthful and accurate info regarding:
Costs, schedules and resources
96
What should you do if you can prepare only high level feasibility study in given timeframe?
Refer the issue to the sponsor and explain the need for more detailed study because it is the responsibility of PM to provide accurate and complete info about the feasibility study of any project
97
If stopping seller’s service will impact the project schedule then best thing to do is:
Reviewing the contract change control system
98
PM must make sure that all deliverables are clearly stated in
The contract
99
Coercive power
manager enforces compliance
100
The net present value (NPV) is a
Cost Benefit Technique
101
interactual leadership style
تفاعلي - a flexible leadership style recommended for PM for most of the projects
102
Main output of monitor communication process
Change request
103
Ultimate goal of effective stakeholder management is
Project success
104
Student sundrome
Apply at last possible moment before the deadline - procrastination - مماطلة
105
Sunk cost
A coat that has been occurred already and can’t be recovered
