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PMP > Old notes > Flashcards

Old notes Flashcards

1
Q

Scope Management involves focusing on

A

doing the only work that meets the objectives of the project charter

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2
Q

In contracts, special provisions takes precedence over

A

general provisions

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3
Q

main output of validate scope

A

Change requests

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4
Q

In closing phase, to ensure you do not have opened risks.. what should you review?

A

Risk report not risk register

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5
Q

The most effective way to resolve stakeholders issues

A

face to face meetings

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6
Q

As PM, when should u specially consider cultural differences?

A

When rewarding during team development

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7
Q

Most appropriate technique if u want number of experts to identify project risks but also wish to receive unbiased data

A

Interviewing

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8
Q

Benefits Management Plan

A

Done before starting the project by portfolio and his team

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9
Q

risk has 7% chance to happen and costs 2500 dollars, what is the EMV?

A

-2500 * .07 = -175 $

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10
Q

Anything related to data includes lessons learned, schedules and historical data

A

OPA

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11
Q

PM has no control on it, related to organizational infrastructure

A

EEF

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12
Q

EMV - Expected Monetary Value - القيمة النقدية المتوقعة

A

Calculate the impact in minus, multiply percentage of chance of happening by the cost

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13
Q

Standard Deviation Formula

A

(P-O)/6

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14
Q

Process of Elimination

A

Rejecting each possible choice until only one is left

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15
Q

Benchmarking

A

Compare what we have with other organizations

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16
Q

Life Cycle Costing

A

Tracking cost through out life of project

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17
Q

50/50 rule

A

Activity considered 50% completed when it begins and gets credit of the rest 50% only when it is completed

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18
Q

Context Diagrams

A

Tool used to describe the scope and how it relates to other systems

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19
Q

SWOT Analysis

A

Strength, Weakness, opportunities and Threats

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20
Q

GANTT Chart

A

used for schedules

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21
Q

Regression Analysis

A

used to examine series of input variables, independent variables. It is used to predict the dependent variable

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22
Q

reciprocal

A

interactive - متبادل - تفاعلي

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23
Q

Risk Rating Matrix

A

X is probability, Y is impact. Used during risk assessment to define the level of risk

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24
Q

Inspection

A

Observe performance of work or product against requirements

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25
Q

Design of Experiments

A

Tool used in quality planning to determine type of tests and impacts on cost quality.

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26
Q

Product backlogs

A

Set of user stories

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27
Q

Work Authorization System

A

can be used to manage who does each activity

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28
Q

Secondary risks

A

risks identified during creating risk response plan. The best action to deal with it is continue planning risks response and document the new risks

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29
Q

Bar chart

A

Best tool to show the team the project schedule status during project executing (shows the schedule at detailed enough level for team discussion)

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30
Q

Top 4 source of conflicts

A
  1. Schedules - 2. Project priorities - 3. Resources - 4. Technical opinions
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31
Q

The final steps of problem solving include

A

Implementing a decision, reviewing it and confirming that the decision solved the problem

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32
Q

3 forms of inspections

A

Product review, audit and walkthroughs

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33
Q

2 project selection methods

A

Benefits measurement methods and Constrained optimization methods

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34
Q

Where can we find preliminary list of all key S.H. ?

A

Project charter

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35
Q

Where must we document role, authority, responsibility and competency of each team member?

A

Resource Management Plan

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36
Q

competency

A

Efficiency - كفاءة

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37
Q

A T&T used to ensure that team members understand project communications requirements

A

Training

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38
Q

100 percent rule of WBS

A

The total of the work at the work package level should be roll up to higher levels so that nothing is left out and no extra work is performed

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39
Q

Analyzing work performance data will result

A

work performance information

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40
Q

Can’t be used to measure business value

A

Expected monetary value

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41
Q

PM should begin developing effective S.H. engagement strategies in

A

Planning

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42
Q

Free float

A

ES of next activity - EF

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43
Q

Total float

A

LF - EF = LS - ES

44
Q

Free float can only occur when

A

2 or more activities are sharing common successor.

45
Q

Alternative Dispute Resolutions (ADR)

A

الحلول البديلة لفض المنازعات - In contracts, used as a tool to settle claims or disputes without litigations

46
Q

Two primary means of ADR are

A

Mediation (وساطة) - Arbitration (تحكم)

47
Q

Cost of Quality (COQ)

A

Total costs needed to bring products or services up to standards.

48
Q

To determine COQ :

A

Combine cost of conformance and non conformance

49
Q

Cost of Conformance:

A

Prevention costs - Appraisal costs

50
Q

revent back to you

A

get back to you

51
Q

unprecedented

A

غير مسبوق

52
Q

publicize

A

distribute

53
Q

Cost of Non-Conformance

A

Internal Failure Costs - External Failure Costs

54
Q

Risk Triggers

A

مسببات المخاطر - must be documented in Risk Register. The trigger identifies risk symptoms or warning signs

55
Q

When kick off meeting occurs?

A

At end of planning process prior to beginning project work

56
Q

Purpose of kick off meeting

A

To ensure that everyone is aware of project details and his role

57
Q

constructive change

A

تغيير بناء - It is a situation when contractor performs work beyond the contract requirements without formal order. This is also a change where buyer and seller can’t reach an agreement.

58
Q

Preferred method to handle disagreement between buyer and seller is

A

Negotiation. If it is not working, they can go through ADR procedures

59
Q

Lump sum contract

A

Fixed price contract, contract agreement that used if the requested work is well defined and construction drawings are completed

60
Q

SMART objectives

A

Specific - Measurable - Attainable - Relevant - Time bound

61
Q

Journey of Abiline

A

Organizations take frequently actions in contradiction to what they really want to do and therefor defeat the very purposes they are trying to achieve. It means most people agree to do certain things as group or organization which they personally do not agree or believe in.. just to be team player, to save face or avoid conflict

62
Q

S Curve

A

It is a tool of quantitative risk analysis also it s a graph describes the typical growth of EV during the course of project

63
Q

Product backlog

A

List of work to be done in order to build desired product written by product owner

64
Q

What docs could be part of the project management plan?

A

Project management plans and baselines

65
Q

What would team do to implement ‘acceptance response’ on threats risks?

A

Allocate contingency reserves

66
Q

Prototype

A

Tangible, done for early feedback on requirements by stakeholders

67
Q

What is the risk trigger?

A

Warning sign that previously identified risk might or has occure

68
Q

Risk register

A

Has all identified project risks

69
Q

Risk report

A

Has main important risks and summary info of overall risks

70
Q

Quality audit

A

To verify quality of processes, to seek improvement, identify best practices, reduce overall cost of quality, confirm implementation of approved changes, need quality documentation

71
Q

SLA

A

Service Level Agreement, it is commitment between service provider and customer. Particular aspects of the service - quality, availability, responsibilities are all agreed between service provider and user

72
Q

Decision tree

A

Tool used to determine quantitative risk analysis used to reach a computed optimal solution using probability distributions as a basis. The circle represents a chance node which an EMV maybe assigned to calculate the most likely pay off

73
Q

Requirement Management Plan

A

States how requirement is analysed, documented and managed. It describes how requirements activities will be planned, tracked and reported.

74
Q

What is the purpose of configuration control when configuration management is applied?

A

Ensure that proposed and approved changes to configuration items are fully analyzed, documented and control the frequently requested changes to a project by applying agreed rules

75
Q

Brook’s law says:

A

Adding human resources to a late software project makes it later

76
Q

Bidder Conference

A

T and T used in control procurement where the output is selected sellers. It has to be before awarding the contract but takes place prior to submission and NOT after submitting the bid so that vendors can take inputs from these meetings before final submission

77
Q

Fait Accompli

A

Dirty unfair tric in procurement process. For ex: companies mailing you an invoice for products and services that you didn’t agree to buy

78
Q

Global literacies

A

The ability to succeed in a cross cultural environment

79
Q

4 factors for initiating projects

A
  1. Meet regulatory, legal or social requirements
  2. Satisfy S.H. requests or needs
  3. Create, improve or fix products, processes or services
  4. Change business or technical strategies
80
Q

Project business documents are:

A

Project business case: documented economic feasibility study. It lists the objectives and reasons for project initiation, helps to measure the project success at the end of the project. It maybe used before project initiation and may result in a go/no-go decision for the project.

Project Management Benefits Plan:
Explanation of defining the processes for creating, maximizing and sustaining benefits provided by the project. It describes how and when the benefits will be delivered.
It may include but not limited to: Target benefits, strategic alignment, timeframe, owner, metrics , assumptions and risks

81
Q

Project Management Plan is defined as

A

The doc. that describes how the project will be executed, monitored and controlled

82
Q

Kickback

A

Bribe - رشوة

83
Q

Rolling wave planning

A

Develop the WBS partially in long projects

84
Q

Hybrid life cycle

A

Predictive and adaptive

85
Q

Business case used to create

A

The project charter and in all phases, make sure we are inline

86
Q

Project selection methods:

A

Constraints (programming) or benefits

87
Q

Bigger is better for all coat models except

A

Payback period where shorter is better

88
Q

Staffing peaks during:

A

Execution phase of a project (it means staffing is typically highest in execution)

89
Q

Fast tracking

A

Activities are working in parallel where project can move forward without deliverables of prior phase completed and approved

90
Q

Most important factor to determine the value of the project to the organization is

A

Alignment with the strategic goals

91
Q

Risk Breakdown Structure is

A

hierarchy representation of project risks

92
Q

Bill of Materials (BOM) is:

A

Formal and complete hierarchal documentation of the specific items that need to be included in a finished product

93
Q

PM should be most active in managing S.H. needs and expectations during:

A

Initiating and planning

94
Q

The traditional way to display a reporting structure among project team members

A

Project Organization Charts

95
Q

PM has the responsibility to present truthful and accurate info regarding:

A

Costs, schedules and resources

96
Q

What should you do if you can prepare only high level feasibility study in given timeframe?

A

Refer the issue to the sponsor and explain the need for more detailed study because it is the responsibility of PM to provide accurate and complete info about the feasibility study of any project

97
Q

If stopping seller’s service will impact the project schedule then best thing to do is:

A

Reviewing the contract change control system

98
Q

PM must make sure that all deliverables are clearly stated in

A

The contract

99
Q

Coercive power

A

manager enforces compliance

100
Q

The net present value (NPV) is a

A

Cost Benefit Technique

101
Q

interactual leadership style

A

تفاعلي - a flexible leadership style recommended for PM for most of the projects

102
Q

Main output of monitor communication process

A

Change request

103
Q

Ultimate goal of effective stakeholder management is

A

Project success

104
Q

Student sundrome

A

Apply at last possible moment before the deadline - procrastination - مماطلة

105
Q

Sunk cost

A

A coat that has been occurred already and can’t be recovered

PMP (3 decks)

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