Office Logistics Flashcards
Alphabetic filing
Most common and oldest
-direct filing bc only the name of patient is needed
What is a limitation of alphabetic filing
As the number of files increase, letter sections get bigger causing shifting
Ways to color code alphabetic filing
-The second letter of last name determines color
-two sets of 13 colors for A-M and N-Z
What do numeric and subject filing systems require
Cross reference
Straight/ consecutive numeric system
Every patient gets a number in order of joining the practice
Terminal digit filing system
Number split into 3 groups of 2 numbers xx-xx-xx
-order by from right, middle, left
Middle digit filing
Number filing format ‘xx-xx-xx
-Order by middle digit, then first, then third
Subject filing
For business records, correspondence and info related to a specific topic
-can be alphabetic or alphanumeric
How do you organize info in records
Organize it by topic
Bookkeeping
Recording, classifying and summarizing financial transactions
True or false
Health insurance coverage does not need to be verified before seeing the provider
False
Copayment
Fixed fee for a service collected at the time of the procedure
Coinsurance
Cost sharing (percent owed by patient and by insurance)
-occurs after the deductible
Deductible
Amount patient pays before insurance covers anything
Explanation of benefits
EOB- insurances statement sent to patient of what treatments they covered and what the patient needs to
Accounts receivable ledger
Document that provides info about charges, payments and remaining amount due to the provider
Fee for service
Model in which providers set the fees for procedures
Allowable charge
The maximum amount the insurance carrier will pay for a specific procedure
Resource based relative value scale
System that provides national uniform payment to providers after adjustments across all practices
How to fix errors in book keeping
Strike line through it
How fast should charges be entered into the daily journal
As soon as possible
Do you have to write receipts for cash, or checks, or both
Yes for cash, sometimes for checks
How fast should checked be endorsed for deposit
As soon as possible
True or false
All charges and receipts should be put in patient ledger daily
True
