Office 2010 and Windows 7: Essential Concepts and Skills Vocab Flashcards
Windows 7
The newest version of Microsoft Windows, which is the most popular and widely used operating system.
Operating System
a computer program (set of computer instructions) that coordinates all the activities of computer hardware such as memory, storage devices, and printers, and provides the capability for you to communicate with the computer.
Application Software
consists of programs designed to make users more productive and/or assist them with personal tasks, such as word processing.
Point
Move the mouse until the pointer on the desktop is positioned on the item of choice - position the pointer on the screen.
Click
Press and release the primary mouse button, which usually is the left mouse button - select or deselect items on the screen or start a program or program feature.
Right-Click
Press and release the secondary mouse button, which usually is the right mouse button - display a shortcut menu.
Double-Click
Quickly press and release the left mouse button twice without moving the mouse - start a program or program feature.
Triple-Click
Quickly press and release the left mouse button three times without moving the mouse - select a paragraph.
Drag
Point to an item, hold down the left mouse button, move the item to the desired location on the screen, and then release the left mouse button - move an object from one location to another or draw pictures.
Right-Drag
Point to an item, hold down the right mouse button, move the item to the desired location on the screen, and then release the left mouse button - display a shortcut menu after moving an object from one location to another.
Rotate Wheel
Roll the wheel forward or backward - scroll vertically (up and down).
Free-Spin Wheel
Whirl the wheel forward or backward so that it spins freely on its own - scroll through many pages in seconds.
Press Wheel
Press the wheel button while moving the mouse - scroll continuously.
Tilt Wheel
Press the wheel toward the right or left - scroll horizontally (left and right).
Press Thumb Button
Move forward or backward through Web pages and/or control media, games, etc.
Scroll Bar
A horizontal or vertical bar that appears when the contents of an area may not be visible completely on the screen. It contains scroll arrows and a scroll box that enable you to view areas that currently cannot be seen.
Scroll Arrows
Moves the screen one line according to the direction of the arrow clicked.
Scroll Box
Can be moved by clicking and dragging or by clicking above or below.
Shortcut Key / Keyboard Shortcut
Press one or more keyboard keys to perform tasks using the keyboard instead of the mouse.
User Account
Identifies to Windows 7 the resources, such as programs and storage locations, a user can access when working with a computer. Visible on the Welcome screen.
User Name
A unique combination of letters or numbers that identifies a specific user to Windows 7.
Password
A private combination of letters, numbers, and special characters associated with the user name that allows access to a user’s account resources.
User Icon
A picture associate with a user name. Visible on the Welcome screen and in the top left corner of the Start Menu.
Logging On
opens your user account and makes the computer available for use. If you are required to log on to the computer, the Welcome screen is displayed.
Welcome Screen
Shows the user names of users on the computer. Clicking the user name begins the process of logging on to the computer.
Ease of Access Center
Displayed by clicking on the ‘Ease of Access’ button, provides tools to optimize your computer to accommodate the needs of the mobility, hearing, and vision impaired users.
Restart Command
Closes open programs, shuts down Windows 7, and then restarts Windows 7 and displays the Welcome screen.
Sleep Command
Waits for Windows 7 to save your work and then turns off the computer fans and hard disk. To wake the computer from this state, press the power button or lift a notebook computer’s cover, and log on to the computer.
Shut Down Command
Shuts down and turns off the computer.
Recycle Bin
The location of files that have been deleted. Appears on the desktop by default.
File
A named unit of storage. Can contain text, images, audio, and video.
Microsoft Office 2010
The newest version of Microsoft Office, offering features that provide users with better functionality and easier ways to work with the various files they create. These features include enhanced design tools, such as improved picture formatting tools and new themes, shared notebooks for working in groups, mobile versions of Office programs, broadcast presentation for the Web, and a digital notebook for managing and sharing multimedia information.
Microsoft Word 2010 / Word
A full-featured word processing program that allows you to create professional-looking documents and revise them easily.
Microsoft PowerPoint 2010 / PowerPoint
A complete presentation program that allows you to produce professional-looking presentations.
Microsoft Excel 2010 / Excel
A powerful spreadsheet program that allows you to organize data, complete calculations, make decisions, graph data, develop professional-looking reports, publish organized data to the Web, and access real-tie data from Web sites.
Microsoft Access 2010 / Access
A database management system that allows you to create a database; add, change, and delete data in the database; ask questions concerning the data in the database; and create forms and reports using the data in the database.
Microsoft Outlook 2010 / Outlook
A communications and scheduling program that allows you to manage e-mail accounts, calendars, contacts, and access to other Internet content.
Microsoft Publisher 2010 / Publisher
A desktop publishing program that helps you create professional-quality publications and marketing materials that can be shared easily.
Microsoft OneNote 2010 / OneNote
A note taking program that allows you to store and share information in notebooks with other people.
Microsoft InfoPath 2010 / InfoPath
A form development program that helps you create forms for use on the Web and gather data from these forms.
Microsoft SharePoint Workspace 2010 / SharePoint
Collaboration software that allows you to access and revise files stored on your computer from other locations.
Microsoft Communicator
Communications software that allows you to use different modes of communications such as instant messaging, video conferencing, and sharing files and programs.
Microsoft Web Apps
A Web application that allows you to edit and share files on the web using the familiar Office interface.
Suite
A collection of individual programs available together as a unit. Programs in a suite typically use a similar interface and share features.
Common Dialog Boxes
Windows that allow you to perform actions such as opening and saving files.
Start Button
Contained in the taskbar, used to access programs, files, folders, and settings on a computer.
Folder
A named location on a storage medium that usually contains related documents.
Start Menu
Allows you to access programs, folders, and files on the computer and contains commands that allow you to start programs, store and search for documents, customize the computer, and obtain help about thousands of topics.
Menu
A list of related items, including folders, programs, and commands.
Command
Performs a specific action, such as saving a file or obtaining help.
Document Window
Used to view a portion of a document.
Print Layout View
Shows the document on a mock sheet of paper in the document window.
Status Bar
Located at the bottom of the document window above the Windows 7 taskbar, presents information about the document, the progress of current tasks, and the status of certain commands and keys; it also provides controls for viewing the document. As you type text or perform certain tasks, various indicators and buttons may appear here.
Ribbon
Located near the top of the window below the title bar, the control center in Word and other Office programs. It provides easy, central access to the tasks you perform while creating a document. It consists of tabs, groups, and commands.
Tab
Contains a collection of groups (found under the Ribbon).
Group
Contains related functions (found under a tab).
Home tab
Contains the more frequently used commands.
Tool Tabs
Also called contextual tabs, displayed when you perform certain tasks or work with objects such as pictures or tables.
Gallery
A set of choices, often graphical, arranged in a grid or in a list.
Live Preview
A feature that allows you to point to a gallery choice and see its effect in the document without actually selecting the choice.
Enhanced ScreenTip
An on-screen note that provides the name of the command, available keyboard shortcut(s), a description of the command, and sometimes instructions for how to obtain help about the command. More detailed than a typical ScreenTip, which usually displays only the name of the command.
Dialog Box Launcher
When a small arrow in the lower-right corner of certain groups on the Ribbon is clicked, Displays a dialog box or a task pane with additional options for the group. When presented with this, you make selections and must close it before returning to the document.
Task Pane
In contrast to a dialog box, a window that can remain open and visible while you work in the document.
Mini Toolbar
Appears automatically based on tasks you perform, contains commands related to changing the appearance of text in a document. All commands on this also exist on the Ribbon. The purpose of this is to minimize mouse movement.
Quick Access Toolbar
located initially (by default) above the Ribbon at the left edge of the title bar, provides convenient, one-click access to frequently used commands.
KeyTips
Displayed by pressing the ALT key, they are keyboard code icons for certain commands.
Shortcut Menu
A list of frequently used commands that relate to the right-clicked object.
File Name
The name assigned to a file when it is saved.
Path
Consists of a drive letter (preceded by a drive name when necessary) and colon, to identify the storage device, and one or more folder names. Each drive or folder in the hierarchy has a corresponding path.
Address Bar
Provides quick navigation options. The arrows here allow you to visit different locations on the computer.
Previous Locations Button
Saves the locations you have visited and displays the locations when clicked.
Refresh Button
On the right side of the Address bar, refreshes the contents of the right pane of the folder window.
Search Box
To the right of the Address bar, contains the dimmed word, Search. You can type a term in the search box for a list of files, folders, shortcuts, and elements containing that term within the location you are searching.
Shortcut
An icon on the desktop that provides a user with immediate access to a program or file.
Command Bar
Contains five buttons used to accomplish various tasks on the computer related to organizing and managing the contents of the open window.
Navigation Pane
On the left, contains the favorites area, Libraries area, Computer area, and Network area.
Favorites Area
Contains links to your favorite locations. By default this list contains only links to your Desktop, Downloads, and Recent Places.
Libraries Area
Contains links to files and folders that have been included in a library.
Library
Helps you manage multiple folders and files stored in various locations on a computer. It does not store the files and folders; rather it displays links to them so that you can access them quickly.
Navigating
The process of finding a location on a storage device.
Minimized Window
An open window hidden from view but that can be displayed quickly by clicking the window’s program button on the taskbar.
Word Processing
Create bulleted lists, combine words and images, find and replace text, and use multiple fonts and font sizes.
Outlining
Develop a presentation using an outline format. You can also import outlines from Microsoft Word or other word processing programs, including single-level and multilevel lists.
Charting
Create and insert charts into presentations and then add effects and chart elements.
Drawing
Create and modify diagrams using shapes such as arcs, arrows, cubes, rectangles, stars, and triangles. Then customize and add effects to the diagrams, and arrange these objects by sizing, scaling, and rotating them.
Inserting Multimedia
Insert artwork and multimedia effects into a slide show. The Microsoft Clip Organizer, included with Office programs, contains hundreds of media files, including pictures, sounds, and movies.
Saving to the Web
Save presentations or parts of a presentation so that they can be viewed in a Web browser. You can publish your slide show to the Internet or to an intranet.
E-Mailing
Send an entire slide show as an attachment to an e-mail message.
Collaborating
Share a presentation with friends and coworkers. Ask them to review the slides and then insert comments that offer suggestions to enhance the presentation.
Preparing Delivery
Rehearse integrating PowerPoint slides into your speech by setting timings, using presentations tools, showing only selected slides in a presentation, and packaging the presentation for an optical disc.
