Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

To Know > Notion Questions > Flashcards

Notion Questions Flashcards

1
Q

For which tasks it is suitable Notion?

A

Project management, planning and organisation, employee onboarding, process/deals tracking,

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

Is it possible to nest pages inside each others?

A

Yes, just drag and drop your page onto the page where you want to nest it, on the left-hand side menu.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

Is it possible to work online on a same page? Or it is blocked when someone working on it?

A

Notion is perfect for a shared workspace. Working together with your colleagues from all the different parts all the world, at the same time, on the same page.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

What is block? How to add new one? (which hot key to use to add new block?)

A

Every piece of content you add to Notion. To add a new block, use “/” and choose from the list/start typing the type of block you want to use

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

How to rearrange blocks on the page?

A

Click and hold the 6 dot icon and use it as a handle to drag the block to the desired location

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

How to duplicate block?

A

Hover over and click the on the 6 dots menu => Duplicate

Shortcut: Ctrl/Command + D

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

How to comment block?

A

Hover over and click the on the 6 dots menu => Comment

Shortcut: Ctrl/Command + Shift + M

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

How to color block with different colours?

A

Use the “/” command + name-of-the-colour at the beginning of the block, e.g. /red …….

Or click on the 6 dot icon and use the background colour

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

How to copy link to the block?

A

Hover over and click the on the 6 dots menu => Copy Link

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

How to change current block to another type?

A

Hover over and click the on the 6 dots menu => Turn Into and choose the block type

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

How to make full-width text on all page?

A

Go to 3 dot menu at the top of the page (right top corner) and choose Full Width

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

How to highlight text with different colour?

A

Hover over and click the on the 6 dots menu on the left of each block and choose Colour => Background and choose the colour

Alternatively, you can use the text formatting menu

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

How to add hyperlink to text?

A

Highlight text and paste the URL over it

Alternatively, you can use the text formatting menu

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

What different between workspaces on a Private and Shared zone at the sidebar?

A

Any pages in Workspace (Shared) are shared with all members of your workspace

Private zone pages can only be accessed by you

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

How to add page to Favourite workspace?

A

Using the Star sign at the right top corner of the page

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

How to reorder blocks on a page and build a two columns template?

A

To create two columns: Select the block, hover over and click the 6 dots, then drag the paragraph to the desired location on the page (e.g. next to the previous paragraph to create 2 columns).

To create a template click New at the top right of the page/database, New Template and create two column, Name your template and Press BACK.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

How to use search? And filter search results by person who added page or page date added?

A

Go Quick Find on the toolbar and type what you are looking for.

Click Add Filter and filter results by [Date] Created or Created by

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

How to import content from other formats?

A

Press Import at the bottom of the left-hand side Menu bar

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
19
Q

How to add template of workspaces?

A

Go to Templates at the bottom of the left-hand side bar and choose a relevant one out of the list

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
20
Q

How to close sidebar to focus on the page content?

A

Press on the arrows at the top of the Menu bar

Or Ctrl + \

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
21
Q

How to add icon to any page?

A

Press : followed by a descriptive word. e.g. :boom (for a explosion emoji)

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
22
Q

How to add cover to any page?

A

Click Add Cover at the top of the page and choose images from Gallery, Upload, Link or Unsplash

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
23
Q

Where to find beautiful covers free?

A

Go to Add Cover => Unsplash

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
24
Q

What size of pictures (in pixels) recommended to use for covers for the best results?

A

1500px wide

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
25
Q

Where Quick Find is located?

A

Click Quick Find at the top left of your sidebar

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
26
Q

How to use Quick Find with shortcut?

A

Ctrl+P/Cmd+P

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
27
Q

How search results are prioritized?

A

Search results prioritise pages you frequently visit, as well as how recently the page was edited to improve results

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
28
Q

How to make a filter for search results?

A

Quick Find => Entre your search terms => Click Add filter to bring up an options side bar=> Choose filters e.g. Created by/ Created /Edited

Turn “Only Match titles” to make results even more accurate

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
29
Q

How to sort search results manually?

A

In Quick Find, click Sort and choose the sorting filters

30
Q

How to use search in databases?

A

Use the search bar at the top of the database and type the word you want to find

31
Q

How to invite users to Notion page (user should have Full access rights)?

A

Click Share at the top of a Notion page and invite people directly or copy the link to the page

32
Q

How to add comment to block or single word?

A

Highlight the word and click Comment on the text formatting menu popup

33
Q

How to mention colleague in comment?

A

Click Comment and @your colleague

34
Q

How to start discussion about all page?

A

Start typing comments underneath the properties of the page and/or press comment at the top right of the page to see the discussion

35
Q

How to add reminder on a certain time on a page? and mention a colleague?

A

@person/date&time/page

36
Q

Where to see a mentions? And how to reply them fast?

A

Click All Update on the left of the side bar and check Inbox. Click on the notification to reply.

37
Q

What are databases? What difference between Notion database and Excel Spreadsheets?

A

Database is a type of page that helps you store information in a structured and accessible way.

The key difference is that every entry in a Notion’s database is its own page.

38
Q

How to create full-width database from scratch?

A

Click “+” button (new page) and selecting a type of database (e.g. Table)

39
Q

Where can you store additional content for each entry of the database page?

A

Inside the body of the page of the entry: click Open and start typing underneath the page’s comment section.

40
Q

What kind of content you can add to database entry page?

A

Add text, images, sub-pages and even other databases.

41
Q

What are properties?

A

Pieces of information about each entry in the database

42
Q

Where to see what type of properties does Notion has?

A

Click on the Property to see the Property Type.

43
Q

How to delete a property?

A

Click on the Property and choose Delete
or
Click on Properties at the top right of the database and click the 6 dot icon then press Delete

44
Q

How to change columns properties in Table-view databases?

A

Go to Properties at the top right corner of the database and use toggles to hide/show properties, and 6 dot icons to change the property types, delete or duplicate properties.

45
Q

How to add different Views to database?

A

Click Add View at the top left of the database

46
Q

What kind of Views is available for the databases?

A

Table, Board, Timeline, Calendar, List and Gallery

47
Q

How to Group data in Database View?

A

Create a new view (e.g. table) and click Group => Group By, then chose a property you want the data to be grouped by in this view (e.g. Status for a project database)

48
Q

How to create a new View and add a Filter?

A

Go to the Database and click “Add View”, choose how you want your information presented (e.g. Table/Board, etc), then click Filter and choose a Property of the database and the Value to filter information by.

49
Q

How to use Sort function in database list?

A

Click the Sort button, choose a Property and choose the sorting order: Ascending/Descending

50
Q

How to hide properties in Database?

A

Click directly of the Property column and choose Hide from the pop up menu

or

click on the Property button and use toggle off the ones you want to Hide

51
Q

Which view is good to show Employee directory?

A

Gallery would be a good way to show employee directory, as it would include their photographs and basic information

52
Q

How to create Timeline view?

A

Click Add View and Select Timeline

53
Q

How to make Timeline work?

A

The requirement for the timeline view to work is to have the dates (start & end date, duration)

54
Q

How to show properties in table section?

A

Click on properties and go to the Show on Table Section, then use the toggle to hide or unhide the properties

55
Q

How to show and hide properties on the timeline section?

A

Click on properties and go to the Show in Timeline Section, then use the toggle to hide or unhide the properties

56
Q

How to extend project dates without opening the card?

A

Just hover the cursor over the right or the left of the card (start date/end date respectively) and drag and drop until the new start or end date

57
Q

How to zoom in and zoom out timeline?

A

All your projects are layed out according to different time units (day, month, year, etc). You can choose how you want to display the information in the Timeline view by choosing between these units on the top right of the timeline.

58
Q

How to add/remove filter on database?

A

Go to Filter at the right top corner, click Add Filter and choose the criteria for filtering your data: the property, condition and the value.

To remove it, just press on the three dots next to the filter and click remove

59
Q

Why do we need templates?

A

Templates are great for adding the same type of information into the database repeatedly

60
Q

How to create new template?

A

Click the down arrow to the right of the database and select New Template.
Give it the title of what the template will be used for and create whatever structure you want by adding headings/chapters
Add all the repeating tags
Click out of the window to automatically save the template

61
Q

How to Edit a current template?

A

To edit a template, click on New, choose the existing template you want to edit and press the three dot icon to the right, then choose Edit

62
Q

What features are available for the meeting templates?

A

A Meeting template can allow you to automatically add the usual attendees

63
Q

When is useful to use relations in databases?

A

Relation property is useful to connect the data across different databases

64
Q

How to add relation Property?

A

In the database, click on the “+” sign to add a property to database A, select “Relation” as the property type (under ADVANCED), then select the database (B) that you want to connect it to and hit “Create Relation”. Then rename the property and select the information from the related database (B), which in turn will automatically have the related properties from the database A.

65
Q

How to navigate between related databases?

A

If you are in database A, you can access pages in the database B, by clicking on its related property entries in database A.

66
Q

What is Rollups?

A

Rollups allow you to pull the data into the database, based on the information in another database that is connected to it

67
Q

How to add Rollup property?

A

Add a new property and select Rollup as the property type, then select the Relation (related database), Property (that you would like to pull from the chosen database) and Calculate (the calculation you would like to make, e.g. sum)

68
Q

Example of use-case for using linked database

A

Linked databases allow you to add copies of the same database throughout your work space, wherever you want them and customise however you need.

For example, filtered version of the company’s Meetings notes database, with notes relevant for each specific department

69
Q

How to insert linked database?

A

/linked => Create Linked Database => Press Enter => start typing the name of the database to select it

Then you can apply filters to select the type of information you want displayed in the database.

70
Q

Is the filtering in Linked database affect to original database?

A

Filtering does NOT affect the original database, however if you edit any of the contents, these changes will be reflected in the original.

To Know (2 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2024 Bold Learning Solutions. Terms and Conditions