Naval Correspondence

Question 1

How far down does the address start?

Answer 1

5/8 inch

Question 2

What are the margins on the seal?

Answer 2

1/2 inch each way

Question 3

What are the 7 types of correspondence?

Answer 3

Standard letter, Endorsements, Memorandum, Business Letter, Position/Point/Talking paper, Email, Administrative Action Form (AA)

Question 4

What is the military’s version of a business letter?

Answer 4

Standard Letter

Question 5

What does SSIC stand for?

Answer 5

Standard Subject Identification Code

Question 6

What style of type is the standard letter?

Answer 6

left justified

Question 7

What order do the paragraphs/subparagraphs identified in?

Answer 7

1 ./ a. / (1) / (a) / ~ / ~ / (~) / (~)

Question 8

How many lines of type must a signature page have?

Answer 8

2 lines

Question 9

To begin a new paragraph at the bottom of the page, how many lines of type must you be able to fit on there?

Answer 9

2 lines

Question 10

What does “by direction” mean?

Answer 10

Signature authority is delegated

Question 11

What does “acting” mean?

Answer 11

CO is on leave, tad or such.

Question 12

How far from the bottom of the page does the number go?

Answer 12

1/2 inch

Question 13

What is an “endorsement”?

Answer 13

When something is transmitted “via” your command, you use an endorsement to forward comments, recommendations, or information.

Question 14

What is a “memorandum”?

Answer 14

Provides an informal way to correspond within an activity or between DON activities

Question 15

Explain what a Point/Position/Talking Paper is.

Answer 15

They are staff action documents that an action officer prepares. They are used to develop and recommend an official position; present key points, facts or positions; advance a point of view; or summarize action

Question 16

What does the DOD use business letters for?

Answer 16

To correspond with agencies, businesses or individuals outside of the DOD.

Question 17

What are the points to remember about email?

Answer 17

• Should never take the place of a phone call
• Never counsel via email
• Do not chastise via email
• Never send an email when angry
• Vital info, do not rely on email
• Email sent does not equal email received
• Follow up important email with a phone call
• Don’t put it in email unless you want everyone to see it
• Do not send PII over email
• Be respectful in tone

Question 18

What is manual to find SSIC’s in?

Answer 18

SECNAV M-5210.2

Question 19

What is the correspondence manual?

Answer 19

SECNAV M-5216.5

Question 20

What is the MCO on AA forms?

Answer 20

MCO 5216.19

Question 21

What is a “directive”?

Answer 21

Formal written communication that accomplishes one of the following:
Establishes or revises policy; Delegates or assigns responsibility; assigns a mission, function or task; issues plans or programs; directs courses of action or conduct or regulates administrative practices; establishes a procedure standard, or method of performing a duty function or task; modifies, changes, or cancels another directive

Question 22

What is the Marine Corps awards manual?

Answer 22

SECNAVINST 1650.1H

Question 23

What is an MCB and how long do they last?

Answer 23

Marine Corps Bulletin, a directive that is not of continuing authority because it must have a cancellation date of no more than 12 months.

Question 24

What is a MCO?

Answer 24

A directive of continuing authority, the only written communication for establishing or changing Marine Corps Policy.