Module 6-8

Question 1

What are the three main leadership responsibilities of the project manager?

Answer 1

a. To communicate the role of the team member in the overall project
b. To ensure that each team member understands their personal task
responsibilities of the project
c. To lead the team through the various issues that arise throughout
the project

Question 2

Why is it helpful for project managers to understand personal preferences?

Answer 2

Especially when the personal preferences of a team member vary greatly from the project managers, an understanding of the personal preferences of the team member can help the project manager more effectively lead the team member.

Question 3

List the four different pairings of personal preferences

Answer 3

Introversion vs. Extroversion
Sensing vs. Intuition
Thinking vs. Feeling
Judging vs. Perceiving

Question 4

Explain two (2) strategies a project manager may take in resolving conflict.

Answer 4

Arbitrator or mediator

Question 5

Why is it important for the project manager to complete her own day to day
work as part of leadership?

Answer 5

One of the keys to strong leadership is to lead by example and as a result it
is important for the project manager to ensure that she is able to
accomplish her own project related responsibilities.

Question 6

List the steps (4) to one strategy that can be used to help the project manger
control her own day to day work

Answer 6

a. List all the tasks that need to be completed by the project manager.
b. Prioritize tasks into three groups, “urgent”, “important” and “nice
to have”
c. Schedule time to complete the project tasks
d. If there are more tasks than can be completed through the day,
assign urgent and important tasks to other team members to ensure
their completion

Question 7

List five (5) actions that can be taken to make meetings more productive.

Answer 7

a. Create an Agenda
b. Assign a Chairperson
c. Record the Minutes
d. Record Decisions
e. Create Action items

Question 8

Why would an over-qualified team member require more leadership than a
fully qualified team member

Answer 8

Over-qualified team members may lack motivation because they believe
that their skills are underutilized by the assigned task.

Question 9

Distinguish between monitoring and controlling as they relate to project
management.

Answer 9

Monitoring is the process where variances from plan in schedule, budget
or deliverables are identified. Controlling involves the actions that are
taken to move the project back on course once monitoring has identified
variances from plan

Question 10

What are the three main areas that must be monitored for variances
throughout the project?

Answer 10

Deliverables, schedule and budget.

Question 11

When creating a work effort analysis schedule, what is compared against
planned hours to identify variances?

Answer 11

The estimated hours required to complete the task are compared against
planned hours.

Question 12

What type of chart is useful for illustrating the planned schedule against
actual progress?

Answer 12

The Gantt chart.

Question 13

What is the main use of the overtime analysis schedule?

Answer 13

To identify team members that have worked more and less hours than
were planned so that work can be reorganized in a more balanced fashion.

Question 14

What is the purpose of the project progress report?

Answer 14

The purpose of the progress report is to provide stakeholders with the
information they need to understand the progress the project has taken
over the reporting period and also to highlight and explain any areas where
the project execution does not match the project plan.

Question 15

What are the two different types of scope changes?

Answer 15

Mandatory and optional.

Question 16

What is the main concept in controlling scope changes?

Answer 16

When making scope changes the project manager should not make any
changes that would impact her ability to achieve her own project
responsibilities without involving the appropriate stakeholders.

Question 17

Why do environmental project managers need to be aware of the public’s
interest in environmental projects?

Answer 17

The public may hold significant power to alter an environmental project
through legal action or through pressure on government regulators or
politicians themselves.

Question 18

When is it most advantageous for project managers to involve the public
in environmental projects?

Answer 18

For projects where the public is concerned, the public should be involved
as early as possible.

Question 19

List six (6) methods that may be used to involve the public in 
environmental projects.

Answer 19

 Public meetings 
 Presentations to the community 
 Exhibits and displays 
 Reports, brochures, fliers, newsletters 
 Surveys, interviews, questionnaires 
 Workshops

Question 20

List the government regulators (4ish) that have a role in environmental
protection in Alberta.

Answer 20

 Alberta Environment
 Alberta Sustainable Resource Development
 Alberta Energy and Utilities Board
 Environment Canada

Question 21

Explain the statement, “regulatory agencies play an important but difficult
role in the protection of the environment”.

Answer 21

On one hand the regulator is responsible for protection of the environment
on behalf of the public while on the other hand the regulator must support
the right of businesses to create profits and these two responsibilities are
not always compatible.

Question 22

Why does an environmental project manager need to understand the
regulations and legislation that govern environmental projects?

Answer 22

Failure to understand these rules could result in delays, costly fines and
penalties.

Question 23

What are the three levels of government that could have jurisdiction over
an environmental component in the province of Alberta?

Answer 23

Municipal, Provincial and Federal

Question 24

Why do environmental project managers need to understand the potential
jurisdictional overlap between different levels of government.

Answer 24

Jurisdictional overlap could result in unexpected legal action that could
impact the project’s deliverables, schedule and budget.