Module 5 - Word Processing

Question 1

Business Uses of Word Processing

Answer 1

Security
Collaboration
Portability
Cost

Question 2

Documents nowadays are more secured as compared to documents before that are just stored in files and files of cabinets.
Document files nowadays can be password protected and even encrypted so that only intended users can read the contents of the documents.

Answer 2

Security

Question 3

Before the wide use of word processors, collaborating on a project could mean several meetings and typewritten notes, a
person to organize everything. Today, workers can now simultaneously
work on an online document like the case of a Google Docs. Collaborators need not be present in an office since they can
collaborate even on different locations around the world

Answer 3

Collaboration

Question 4

Documents before are passed around the office in folders, envelopes or typewritten reports. If these are needed in a different
location, it has to be sent via couriers. Nowadays, documents can just be saved in a local server and accessed by the entire office. It can be emailed and is received by the client on the same day in just a matter
of seconds. Voluminous documents can now just be saved in a tiny flash drive, thus, easier to carry or hand over to a colleague in the office.

Answer 4

Portability

Question 5

MS Word has been used by many but it is a proprietary software.
It is expensive but there are free and open source online word processors. These documents can be saved in a native Word format and thus can be easily opened as well. Thus, there is no need to lay out
cash for the latest versions of a proprietary software like MS Word.

Answer 5

Cost

Question 6

This defines the different shape of the characters. The characters could be rounded, narrow, or plain design. Common
typefaces are Times New Roman, Arial and Courier.

Answer 6

Typefaces

Question 7

This refers to the collection of letters and numbers in a particular typeface. Changing font can change the look and feel of your document as well. Example, for Arial typeface, it can be font size 10, font color
red, italics and bold.

Answer 7

Font

Question 8

Difference of typeface and fonts

Answer 8

Typefaces refer to the particular style of lettering while fonts are variations of typefaces.

Question 9

This determines the printable result of your document. This is the layout, the alignment, font specifications and other formatting
properties in your document.

Answer 9

Format

Question 10

This is the way texts are arranged in relation to the edges
of the page.

Answer 10

Alignment

Question 11

CTRL+E

Answer 11

Center Alignment

Question 12

This is to indent paragraphs and lists.

Answer 12

Tab

Question 13

This are the blank spaces in the left side, right side, top and bottom of the document. Predetermined _____ are 1” on all sides. However, _____ can be increased or decreased as needed.

Answer 13

Margins

Question 14

one or more text lines that
appears on top or bottom of every page in the document. Usually, this contains page numbers, footnotes and logo of the company.

Answer 14

Header/Footer

Question 15

This refers to the blank spaces in between lines. It could be one of the following: single line spacing

Answer 15

Line spacing

Question 16

CTRL+5

Answer 16

Line spacing 1.5

Question 17

This refers to how the texts wrap around an object or an
image

Answer 17

Word Wrap

Question 18

As the name imply, this is the feature
of a word processor that checks the grammar and spelling of your word
document. Usually, the text is highlighted in red if the spelling is incorrect or is not added in the dictionary. The text is highlighted green if there seems to be a grammatical error in your document

Answer 18

Spelling/Grammar Check

Question 19

This is the initial setting or set-up of a new document in a word processor. In the case of MS Word, the initial template is named
as “normal” and this will be the basis of the formatting of the entire document. However, users are free to modify this or create their own word document template with specific margins, font styles, alignment
and other document formatting.

Answer 19

Template

Question 20

This are the bullets and/or numbers added
to the text

Answer 20

Bullets and Numbering

Question 21

In the print preview, you can say that What you see is what you get (WYSIWYG). By default, the word document is in
WYSIWYG form and that how your document looks when you are
working will be the appearance of the word document when printed.

Answer 21

Print Preview

Question 22

How many margins are there in a single word document page?

Answer 22

4

Question 23

How many different documents can you open in a word document application?

Answer 23

As many as the computer memory can hold

Question 24

Why is it that the document you created in a different computer will display with a different font when you open it in another computer?

Answer 24

Because the font you are using is not installed in the other computer.

Question 25

Which elements of a word document can be displayed in color?

Answer 25

All elements

Question 26

In order to save an existing document with a different name you
need to?

Answer 26

Use the Save as… command.

Question 27

What is the difference when you print in portrait mode and not in
landscape mode?

Answer 27

Less characters per line than the same document in landscape.