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Sage 300 Accounts Receivable > Module#4: Performing Period-End Tasks > Flashcards

Module#4: Performing Period-End Tasks Flashcards

1
Q

Which of the following file types does Sage 300 allow you to export to? (select all that apply)

A: Microsoft Word
B: XML
C: Microsoft Excel
D: ODBC
E: CSV File
A

B: XML
C: Microsoft Excel
D: ODBC
E: CSV File

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2
Q

True or False:

When you export a file, the original file is altered.

A: True
B: False

A

B: False

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3
Q

The majority of companies divide their fiscal year into 12 accounting periods, which correspond to the 12 calendar months.

A: True
B: False

A

A: True

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4
Q

What is the Run Date Box used for?

A: To determine the invoices that have reached the number of days overdue, as specified in the interest profile.
B: is the date to which the interest batch will be posted.
C: the type of record by which to select the accounts to charge interest
D: to calculate interest based on the existing balances as of the run date
E: enter the range of records to be included in the batch

A

A: To determine the invoices that have reached the number of days overdue, as specified in the interest profile.

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5
Q

What is the Posting Date Box used for?

A: To determine the invoices that have reached the number of days overdue, as specified in the interest profile.
B: is the date to which the interest batch will be posted.
C: the type of record by which to select the accounts to charge interest
D: to calculate interest based on the existing balances as of the run date
E: enter the range of records to be included in the batch

A

B: is the date to which the interest batch will be posted.

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6
Q

What is the Select by Box used for?

A: To determine the invoices that have reached the number of days overdue, as specified in the interest profile.
B: is the date to which the interest batch will be posted.
C: the type of record by which to select the accounts to charge interest
D: to calculate interest based on the existing balances as of the run date
E: enter the range of records to be included in the batch

A

C: the type of record by which to select the accounts to charge interest

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7
Q

What is the Age Document Balance Box used for?

A: To determine the invoices that have reached the number of days overdue, as specified in the interest profile.
B: is the date to which the interest batch will be posted.
C: the type of record by which to select the accounts to charge interest
D: to calculate interest based on the existing balances as of the run date
E: enter the range of records to be included in the batch

A

D: to calculate interest based on the existing balances as of the run date

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8
Q

What is the From and To Boxes used for?

A: To determine the invoices that have reached the number of days overdue, as specified in the interest profile.
B: is the date to which the interest batch will be posted.
C: the type of record by which to select the accounts to charge interest
D: to calculate interest based on the existing balances as of the run date
E: enter the range of records to be included in the batch

A

E: enter the range of records to be included in the batch

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9
Q

What are Outstanding Transactions?

A: Transactions to write-off documents based on the document date.
B: To write-off documents based on the due date.
C: to write-off all selected documents with overdue balances based on the due date.
D: to write-off all selected documents with outstanding balances based on the document date.

A

A: Transactions to write-off documents based on the document date.

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10
Q

What are Overdue Transactions?

A: Transactions to write-off documents based on the document date.
B: To write-off documents based on the due date.
C: to write-off all selected documents with overdue balances based on the due date.
D: to write-off all selected documents with outstanding balances based on the document date.

A

B: To write-off documents based on the due date.

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11
Q

What are Overdue Balances?

A: Transactions to write-off documents based on the document date.
B: To write-off documents based on the due date.
C: to write-off all selected documents with overdue balances based on the due date.
D: to write-off all selected documents with outstanding balances based on the document date.

A

C: to write-off all selected documents with overdue balances based on the due date.

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12
Q

What are Outstanding Balances?

A: Transactions to write-off documents based on the document date.
B: To write-off documents based on the due date.
C: to write-off all selected documents with overdue balances based on the due date.
D: to write-off all selected documents with outstanding balances based on the document date.

A

D: to write-off all selected documents with outstanding balances based on the document date.

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13
Q

What is the Days Outstanding box used for?

A: to determine the most recent document date in order to select transactions to write-off
B: to indicate whether to create write-off transactions for open-item customers, balance-forward customers, or all customers.
C: select the type of transactions to include in the write-off batch
D: to define how to select the transactions or balances to be written off.

A

A: to determine the most recent document date in order to select transactions to write-off

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14
Q

What is the Account Type box used for?

A: to determine the most recent document date in order to select transactions to write-off
B: to indicate whether to create write-off transactions for open-item customers, balance-forward customers, or all customers.
C: select the type of transactions to include in the write-off batch
D: to define how to select the transactions or balances to be written off.

A

B: to indicate whether to create write-off transactions for open-item customers, balance-forward customers, or all customers.

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15
Q

What is the Include box used for?

A: to determine the most recent document date in order to select transactions to write-off
B: to indicate whether to create write-off transactions for open-item customers, balance-forward customers, or all customers.
C: select the type of transactions to include in the write-off batch
D: to define how to select the transactions or balances to be written off.

A

C: select the type of transactions to include in the write-off batch

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16
Q

What is the Select by section used for?

A: to determine the most recent document date in order to select transactions to write-off
B: to indicate whether to create write-off transactions for open-item customers, balance-forward customers, or all customers.
C: select the type of transactions to include in the write-off batch
D: to define how to select the transactions or balances to be written off.

A

D: to define how to select the transactions or balances to be written off.

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17
Q

What is the Run Date Box used for?

A:is the date that will be displayed on the statements.
B: is used to enter the date used to determine what will be included in the statements to be printed.
C: select to age documents by due date or document date.

A

A:is the date that will be displayed on the statements.

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18
Q

What is the Cutoff Date box used for?

A:is the date that will be displayed on the statements.
B: is used to enter the date used to determine what will be included in the statements to be printed.
C: select to age documents by due date or document date.

A

B: is used to enter the date used to determine what will be included in the statements to be printed.

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19
Q

What is the Age By box used for?

A:is the date that will be displayed on the statements.
B: is used to enter the date used to determine what will be included in the statements to be printed.
C: select to age documents by due date or document date.

A

C: select to age documents by due date or document date.

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20
Q

what is Fully Paid Documents?

A: includes documents that have been fully paid by your customers on or before the date entered in the Through box.
B: to delete comments for selected customers that have reached their expiration date on or before the date entered in the Through box.
C: to delete invoice, receipt, adjustment, and or refund posting journals, and the corresponding posting sequence numbers.
D: To clear invoice, receipt, adjustment, and or refund
E: invoice, receipt, adjustment, and or refund batches, and the corresponding posting sequence numbers.
F: to clear all data used to reprint statements up to the specified date.

A

A: includes documents that have been fully paid by your customers on or before the date entered in the Through box.

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21
Q

what is Customer Comments Box?

A: includes documents that have been fully paid by your customers on or before the date entered in the Through box.
B: to delete comments for selected customers that have reached their expiration date on or before the date entered in the Through box.
C: to delete invoice, receipt, adjustment, and or refund posting journals, and the corresponding posting sequence numbers.
D: To clear invoice, receipt, adjustment, and or refund
E: invoice, receipt, adjustment, and or refund batches, and the corresponding posting sequence numbers.
F: to clear all data used to reprint statements up to the specified date.

A

B: to delete comments for selected customers that have reached their expiration date on or before the date entered in the Through box.

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22
Q

what is Printing Posted journals?

A: includes documents that have been fully paid by your customers on or before the date entered in the Through box.
B: to delete comments for selected customers that have reached their expiration date on or before the date entered in the Through box.
C: to delete invoice, receipt, adjustment, and or refund posting journals, and the corresponding posting sequence numbers.
D: To clear invoice, receipt, adjustment, and or refund
E: invoice, receipt, adjustment, and or refund batches, and the corresponding posting sequence numbers.
F: to clear all data used to reprint statements up to the specified date.

A

C: to delete invoice, receipt, adjustment, and or refund posting journals, and the corresponding posting sequence numbers

23
Q

what is Posting errors?

A: includes documents that have been fully paid by your customers on or before the date entered in the Through box.
B: to delete comments for selected customers that have reached their expiration date on or before the date entered in the Through box.
C: to delete invoice, receipt, adjustment, and or refund posting journals, and the corresponding posting sequence numbers.
D: To clear invoice, receipt, adjustment, and or refund
E: invoice, receipt, adjustment, and or refund batches, and the corresponding posting sequence numbers.
F: to clear all data used to reprint statements up to the specified date.

A

D: To clear invoice, receipt, adjustment, and or refund

24
Q

what is Deleted and Posted Batches?

A: includes documents that have been fully paid by your customers on or before the date entered in the Through box.
B: to delete comments for selected customers that have reached their expiration date on or before the date entered in the Through box.
C: to delete invoice, receipt, adjustment, and or refund posting journals, and the corresponding posting sequence numbers.
D: To clear invoice, receipt, adjustment, and or refund
E: invoice, receipt, adjustment, and or refund batches, and the corresponding posting sequence numbers.
F: to clear all data used to reprint statements up to the specified date.

A

E: invoice, receipt, adjustment, and or refund batches, and the corresponding posting sequence numbers.

25
Q

what is Statement data Through?

A: includes documents that have been fully paid by your customers on or before the date entered in the Through box.
B: to delete comments for selected customers that have reached their expiration date on or before the date entered in the Through box.
C: to delete invoice, receipt, adjustment, and or refund posting journals, and the corresponding posting sequence numbers.
D: To clear invoice, receipt, adjustment, and or refund
E: invoice, receipt, adjustment, and or refund batches, and the corresponding posting sequence numbers.
F: to clear all data used to reprint statements up to the specified date.

A

F: to clear all data used to reprint statements up to the specified date.

26
Q

What is Spread Evenly?

A: the amount is spread evenly for all the recurring charge details.
B: the amount is prorated over all the recurring charges.
C: only recurring charge details that use the specified distribution code will be increased or decreased.

A

A: the amount is spread evenly for all the recurring charge details.

27
Q

What is Prorate?

A: the amount is spread evenly for all the recurring charge details.
B: the amount is prorated over all the recurring charges.
C: only recurring charge details that use the specified distribution code will be increased or decreased.

A

B: the amount is prorated over all the recurring charges

28
Q

What is Specific distribution Code?

A: the amount is spread evenly for all the recurring charge details.
B: the amount is prorated over all the recurring charges.
C: only recurring charge details that use the specified distribution code will be increased or decreased.

A

C: only recurring charge details that use the specified distribution code will be increased or decreased.

29
Q

The _______ function is used to remove period statistics regarding customers, customer groups, salespersons, and or items.

A: Clear history
B: Clear Stats
C: Clear G/L

A

B: Clear Stats

30
Q

Once the Accounts Receivable month-end tasks are completed, the General Ledger month-end tasks can be completed. These include: (select all that apply)

A: processing General Ledger batches
B: checking Data Integrity
C: backing up data
D: printing General Ledger reports
E: printing Financial Statements
A 
A: processing General Ledger batches
B: checking Data Integrity
C: backing up data
D: printing General Ledger reports
E: printing Financial Statements
31
Q

In the A/R Year End Form you can: (Select all that applies)

A: reset all batch numbers
B: clear activity statistics
C: clear recurring charge year to date statistics.

A

A: reset all batch numbers
B: clear activity statistics
C: clear recurring charge year to date statistics.

32
Q

True or False:

The A/R Year End form is used to reset all batch numbers, clear activity statistics, and clear recurring charge year to date statistics.

A: True
B: False

A

A: True

33
Q

True or False:

Resetting batch numbers in the Year End form is required.

A: True
B: False

A

B: False

34
Q

The Posting Journals reports must be printed and cleared before you can use the ________ function.

A: Clear History
B: Clear Stats
C: Year End

A

C: Year End

35
Q

The Visual Process Flow available for Accounts Receivable is ___________

A: G/L Transactions
B: A/R Transactions
C: B/K Transactions

A

B: A/R Transactions

36
Q

Clicking on the Enter Receipts icon on the A/R Transactions form will open up the A/R ________ form.

A: Payment Entry
B: Vendors
C: Receipt Entry

A

C: Receipt Entry

37
Q

Resetting batch numbers in the Year End Form is

A: Required
B: Not possible
C: allows you to view batches in the future
D: Optional

A

D: Optional

38
Q

The Three types of periodic batches that can be created are _________, _________ and Recurring charge

A: Import, Export
B: Refund, Receipt
C: Interest, Write-off
D: Invoice, Interest

A

C: Interest, Write-off

39
Q

Posting Journals must be printed and cleared before you ____________

A: Clear history
B: Clear Stats
C: Use the Year end Function
D: Begin Month-end Processing

A

C: Use the Year end Function

40
Q

Clearing Activity Stats moves year to date activity displayed on the Activity Tab of the A/R Customers form to last year and sets this years activity to zero

A: True
B: False

A

A: True

41
Q

Sage 300 enables you to import data from all the following file types except

A: Microsoft Excel
B: XML
C: Microsoft Powerpoint
D: Microsoft Access

A

C: Microsoft Powerpoint

42
Q

A/R Month end tasks should be performed after the General Ledger Month End tasks are performed

A: True
B: False

A

B: False

43
Q

All of the following are types of periodic batches except

A: Interest Batches
B: recurring Charges Batches
C: Write-off Batches
D: Year End

A

D: Year End

44
Q

To ensure month end reports and financial statements are up to date you must:

A: Print all Batch Listing Reports
B: Check Data Integrity
C: Post all open batches
D: Print all Customer Statements

A

C: Post all open batches

45
Q

When should you run a data integrity check?

A: After Backing up Data
B: Before Backing up Data
C: After Printing all Batch Listing Reports
D: Before Printing all Batch Listing Reports

A

B: Before Backing up Data

46
Q

Using the Database Dump utility is probably the best way of creating a backup to your data

A: True
B: False

A

A: True

47
Q

Where can customer statements be printed for individual customers

A: Labels/Invoices/Receipts from the Customer Reports Folder
B: Statements/Adjustments/Refunds from the Customer Reports Folder
C: Statements/Letters/Labels from the Customer Transactions Folder
D: Statements/Letters/Labels from the Customer Reports Folder

A

D: Statements/Letters/Labels from the Customer Reports Folder

48
Q

Define Customer Transactions

A: Provides a list of sales activity in A/R
B: Lists all the transactions that have been posted to your customer accounts for the selected period
C: Displays all outstanding transactions or balances in the current period and four aging categories

A

B: Lists all the transactions that have been posted to your customer accounts for the selected period

49
Q

Define Item Sales History

A: Provides a list of sales activity in A/R
B: Lists all the transactions that have been posted to your customer accounts for the selected period
C: Displays all outstanding transactions or balances in the current period and four aging categories

A

A: Provides a list of sales activity in A/R

50
Q

Define Aged Trial Balance

A: Provides a list of sales activity in A/R
B: Lists all the transactions that have been posted to your customer accounts for the selected period
C: Displays all outstanding transactions or balances in the current period and four aging categories

A

C: Displays all outstanding transactions or balances in the current period and four aging categories

51
Q

You can view deposit information on the Reconciliation tab of the Reconcile Statements form which is found in Bank Services

A: True
B: False

A

A: True

52
Q

All of the following are General Ledger month end tasks except

A: Processing G/L Batches
B: Checking Data Integrity
C: Backing up Data
D: Printing Customer Reports
E: Printing G/L Reports
F: Printing Financial Statements
A

D: Printing Customer Reports

53
Q

On the A/R Year End Form which option is selected to have the Option Clear invoices paid and days to pay counter display?

A: Reset all Batch Numbers
B: Clear Recurring Charge year to Date Stats
C: Clear Activity Stats
D: Clear invoices Paid and Days to pay counter is always displayed

A

C: Clear Activity Stats

Sage 300 Accounts Receivable (4 decks)

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