Module#4: Performing Period-End Tasks Flashcards
Which of the following file types does Sage 300 allow you to export to? (select all that apply)
A: Microsoft Word B: XML C: Microsoft Excel D: ODBC E: CSV File
B: XML
C: Microsoft Excel
D: ODBC
E: CSV File
True or False:
When you export a file, the original file is altered.
A: True
B: False
B: False
The majority of companies divide their fiscal year into 12 accounting periods, which correspond to the 12 calendar months.
A: True
B: False
A: True
What is the Run Date Box used for?
A: To determine the invoices that have reached the number of days overdue, as specified in the interest profile.
B: is the date to which the interest batch will be posted.
C: the type of record by which to select the accounts to charge interest
D: to calculate interest based on the existing balances as of the run date
E: enter the range of records to be included in the batch
A: To determine the invoices that have reached the number of days overdue, as specified in the interest profile.
What is the Posting Date Box used for?
A: To determine the invoices that have reached the number of days overdue, as specified in the interest profile.
B: is the date to which the interest batch will be posted.
C: the type of record by which to select the accounts to charge interest
D: to calculate interest based on the existing balances as of the run date
E: enter the range of records to be included in the batch
B: is the date to which the interest batch will be posted.
What is the Select by Box used for?
A: To determine the invoices that have reached the number of days overdue, as specified in the interest profile.
B: is the date to which the interest batch will be posted.
C: the type of record by which to select the accounts to charge interest
D: to calculate interest based on the existing balances as of the run date
E: enter the range of records to be included in the batch
C: the type of record by which to select the accounts to charge interest
What is the Age Document Balance Box used for?
A: To determine the invoices that have reached the number of days overdue, as specified in the interest profile.
B: is the date to which the interest batch will be posted.
C: the type of record by which to select the accounts to charge interest
D: to calculate interest based on the existing balances as of the run date
E: enter the range of records to be included in the batch
D: to calculate interest based on the existing balances as of the run date
What is the From and To Boxes used for?
A: To determine the invoices that have reached the number of days overdue, as specified in the interest profile.
B: is the date to which the interest batch will be posted.
C: the type of record by which to select the accounts to charge interest
D: to calculate interest based on the existing balances as of the run date
E: enter the range of records to be included in the batch
E: enter the range of records to be included in the batch
What are Outstanding Transactions?
A: Transactions to write-off documents based on the document date.
B: To write-off documents based on the due date.
C: to write-off all selected documents with overdue balances based on the due date.
D: to write-off all selected documents with outstanding balances based on the document date.
A: Transactions to write-off documents based on the document date.
What are Overdue Transactions?
A: Transactions to write-off documents based on the document date.
B: To write-off documents based on the due date.
C: to write-off all selected documents with overdue balances based on the due date.
D: to write-off all selected documents with outstanding balances based on the document date.
B: To write-off documents based on the due date.
What are Overdue Balances?
A: Transactions to write-off documents based on the document date.
B: To write-off documents based on the due date.
C: to write-off all selected documents with overdue balances based on the due date.
D: to write-off all selected documents with outstanding balances based on the document date.
C: to write-off all selected documents with overdue balances based on the due date.
What are Outstanding Balances?
A: Transactions to write-off documents based on the document date.
B: To write-off documents based on the due date.
C: to write-off all selected documents with overdue balances based on the due date.
D: to write-off all selected documents with outstanding balances based on the document date.
D: to write-off all selected documents with outstanding balances based on the document date.
What is the Days Outstanding box used for?
A: to determine the most recent document date in order to select transactions to write-off
B: to indicate whether to create write-off transactions for open-item customers, balance-forward customers, or all customers.
C: select the type of transactions to include in the write-off batch
D: to define how to select the transactions or balances to be written off.
A: to determine the most recent document date in order to select transactions to write-off
What is the Account Type box used for?
A: to determine the most recent document date in order to select transactions to write-off
B: to indicate whether to create write-off transactions for open-item customers, balance-forward customers, or all customers.
C: select the type of transactions to include in the write-off batch
D: to define how to select the transactions or balances to be written off.
B: to indicate whether to create write-off transactions for open-item customers, balance-forward customers, or all customers.
What is the Include box used for?
A: to determine the most recent document date in order to select transactions to write-off
B: to indicate whether to create write-off transactions for open-item customers, balance-forward customers, or all customers.
C: select the type of transactions to include in the write-off batch
D: to define how to select the transactions or balances to be written off.
C: select the type of transactions to include in the write-off batch
What is the Select by section used for?
A: to determine the most recent document date in order to select transactions to write-off
B: to indicate whether to create write-off transactions for open-item customers, balance-forward customers, or all customers.
C: select the type of transactions to include in the write-off batch
D: to define how to select the transactions or balances to be written off.
D: to define how to select the transactions or balances to be written off.
What is the Run Date Box used for?
A:is the date that will be displayed on the statements.
B: is used to enter the date used to determine what will be included in the statements to be printed.
C: select to age documents by due date or document date.
A:is the date that will be displayed on the statements.
What is the Cutoff Date box used for?
A:is the date that will be displayed on the statements.
B: is used to enter the date used to determine what will be included in the statements to be printed.
C: select to age documents by due date or document date.
B: is used to enter the date used to determine what will be included in the statements to be printed.
What is the Age By box used for?
A:is the date that will be displayed on the statements.
B: is used to enter the date used to determine what will be included in the statements to be printed.
C: select to age documents by due date or document date.
C: select to age documents by due date or document date.
what is Fully Paid Documents?
A: includes documents that have been fully paid by your customers on or before the date entered in the Through box.
B: to delete comments for selected customers that have reached their expiration date on or before the date entered in the Through box.
C: to delete invoice, receipt, adjustment, and or refund posting journals, and the corresponding posting sequence numbers.
D: To clear invoice, receipt, adjustment, and or refund
E: invoice, receipt, adjustment, and or refund batches, and the corresponding posting sequence numbers.
F: to clear all data used to reprint statements up to the specified date.
A: includes documents that have been fully paid by your customers on or before the date entered in the Through box.
what is Customer Comments Box?
A: includes documents that have been fully paid by your customers on or before the date entered in the Through box.
B: to delete comments for selected customers that have reached their expiration date on or before the date entered in the Through box.
C: to delete invoice, receipt, adjustment, and or refund posting journals, and the corresponding posting sequence numbers.
D: To clear invoice, receipt, adjustment, and or refund
E: invoice, receipt, adjustment, and or refund batches, and the corresponding posting sequence numbers.
F: to clear all data used to reprint statements up to the specified date.
B: to delete comments for selected customers that have reached their expiration date on or before the date entered in the Through box.
what is Printing Posted journals?
A: includes documents that have been fully paid by your customers on or before the date entered in the Through box.
B: to delete comments for selected customers that have reached their expiration date on or before the date entered in the Through box.
C: to delete invoice, receipt, adjustment, and or refund posting journals, and the corresponding posting sequence numbers.
D: To clear invoice, receipt, adjustment, and or refund
E: invoice, receipt, adjustment, and or refund batches, and the corresponding posting sequence numbers.
F: to clear all data used to reprint statements up to the specified date.
C: to delete invoice, receipt, adjustment, and or refund posting journals, and the corresponding posting sequence numbers
what is Posting errors?
A: includes documents that have been fully paid by your customers on or before the date entered in the Through box.
B: to delete comments for selected customers that have reached their expiration date on or before the date entered in the Through box.
C: to delete invoice, receipt, adjustment, and or refund posting journals, and the corresponding posting sequence numbers.
D: To clear invoice, receipt, adjustment, and or refund
E: invoice, receipt, adjustment, and or refund batches, and the corresponding posting sequence numbers.
F: to clear all data used to reprint statements up to the specified date.
D: To clear invoice, receipt, adjustment, and or refund
what is Deleted and Posted Batches?
A: includes documents that have been fully paid by your customers on or before the date entered in the Through box.
B: to delete comments for selected customers that have reached their expiration date on or before the date entered in the Through box.
C: to delete invoice, receipt, adjustment, and or refund posting journals, and the corresponding posting sequence numbers.
D: To clear invoice, receipt, adjustment, and or refund
E: invoice, receipt, adjustment, and or refund batches, and the corresponding posting sequence numbers.
F: to clear all data used to reprint statements up to the specified date.
E: invoice, receipt, adjustment, and or refund batches, and the corresponding posting sequence numbers.
what is Statement data Through?
A: includes documents that have been fully paid by your customers on or before the date entered in the Through box.
B: to delete comments for selected customers that have reached their expiration date on or before the date entered in the Through box.
C: to delete invoice, receipt, adjustment, and or refund posting journals, and the corresponding posting sequence numbers.
D: To clear invoice, receipt, adjustment, and or refund
E: invoice, receipt, adjustment, and or refund batches, and the corresponding posting sequence numbers.
F: to clear all data used to reprint statements up to the specified date.
F: to clear all data used to reprint statements up to the specified date.
What is Spread Evenly?
A: the amount is spread evenly for all the recurring charge details.
B: the amount is prorated over all the recurring charges.
C: only recurring charge details that use the specified distribution code will be increased or decreased.
A: the amount is spread evenly for all the recurring charge details.
What is Prorate?
A: the amount is spread evenly for all the recurring charge details.
B: the amount is prorated over all the recurring charges.
C: only recurring charge details that use the specified distribution code will be increased or decreased.
B: the amount is prorated over all the recurring charges
What is Specific distribution Code?
A: the amount is spread evenly for all the recurring charge details.
B: the amount is prorated over all the recurring charges.
C: only recurring charge details that use the specified distribution code will be increased or decreased.
C: only recurring charge details that use the specified distribution code will be increased or decreased.
The _______ function is used to remove period statistics regarding customers, customer groups, salespersons, and or items.
A: Clear history
B: Clear Stats
C: Clear G/L
B: Clear Stats
Once the Accounts Receivable month-end tasks are completed, the General Ledger month-end tasks can be completed. These include: (select all that apply)
A: processing General Ledger batches B: checking Data Integrity C: backing up data D: printing General Ledger reports E: printing Financial Statements
A: processing General Ledger batches B: checking Data Integrity C: backing up data D: printing General Ledger reports E: printing Financial Statements
In the A/R Year End Form you can: (Select all that applies)
A: reset all batch numbers
B: clear activity statistics
C: clear recurring charge year to date statistics.
A: reset all batch numbers
B: clear activity statistics
C: clear recurring charge year to date statistics.
True or False:
The A/R Year End form is used to reset all batch numbers, clear activity statistics, and clear recurring charge year to date statistics.
A: True
B: False
A: True
True or False:
Resetting batch numbers in the Year End form is required.
A: True
B: False
B: False
The Posting Journals reports must be printed and cleared before you can use the ________ function.
A: Clear History
B: Clear Stats
C: Year End
C: Year End
The Visual Process Flow available for Accounts Receivable is ___________
A: G/L Transactions
B: A/R Transactions
C: B/K Transactions
B: A/R Transactions
Clicking on the Enter Receipts icon on the A/R Transactions form will open up the A/R ________ form.
A: Payment Entry
B: Vendors
C: Receipt Entry
C: Receipt Entry
Resetting batch numbers in the Year End Form is
A: Required
B: Not possible
C: allows you to view batches in the future
D: Optional
D: Optional
The Three types of periodic batches that can be created are _________, _________ and Recurring charge
A: Import, Export
B: Refund, Receipt
C: Interest, Write-off
D: Invoice, Interest
C: Interest, Write-off
Posting Journals must be printed and cleared before you ____________
A: Clear history
B: Clear Stats
C: Use the Year end Function
D: Begin Month-end Processing
C: Use the Year end Function
Clearing Activity Stats moves year to date activity displayed on the Activity Tab of the A/R Customers form to last year and sets this years activity to zero
A: True
B: False
A: True
Sage 300 enables you to import data from all the following file types except
A: Microsoft Excel
B: XML
C: Microsoft Powerpoint
D: Microsoft Access
C: Microsoft Powerpoint
A/R Month end tasks should be performed after the General Ledger Month End tasks are performed
A: True
B: False
B: False
All of the following are types of periodic batches except
A: Interest Batches
B: recurring Charges Batches
C: Write-off Batches
D: Year End
D: Year End
To ensure month end reports and financial statements are up to date you must:
A: Print all Batch Listing Reports
B: Check Data Integrity
C: Post all open batches
D: Print all Customer Statements
C: Post all open batches
When should you run a data integrity check?
A: After Backing up Data
B: Before Backing up Data
C: After Printing all Batch Listing Reports
D: Before Printing all Batch Listing Reports
B: Before Backing up Data
Using the Database Dump utility is probably the best way of creating a backup to your data
A: True
B: False
A: True
Where can customer statements be printed for individual customers
A: Labels/Invoices/Receipts from the Customer Reports Folder
B: Statements/Adjustments/Refunds from the Customer Reports Folder
C: Statements/Letters/Labels from the Customer Transactions Folder
D: Statements/Letters/Labels from the Customer Reports Folder
D: Statements/Letters/Labels from the Customer Reports Folder
Define Customer Transactions
A: Provides a list of sales activity in A/R
B: Lists all the transactions that have been posted to your customer accounts for the selected period
C: Displays all outstanding transactions or balances in the current period and four aging categories
B: Lists all the transactions that have been posted to your customer accounts for the selected period
Define Item Sales History
A: Provides a list of sales activity in A/R
B: Lists all the transactions that have been posted to your customer accounts for the selected period
C: Displays all outstanding transactions or balances in the current period and four aging categories
A: Provides a list of sales activity in A/R
Define Aged Trial Balance
A: Provides a list of sales activity in A/R
B: Lists all the transactions that have been posted to your customer accounts for the selected period
C: Displays all outstanding transactions or balances in the current period and four aging categories
C: Displays all outstanding transactions or balances in the current period and four aging categories
You can view deposit information on the Reconciliation tab of the Reconcile Statements form which is found in Bank Services
A: True
B: False
A: True
All of the following are General Ledger month end tasks except
A: Processing G/L Batches B: Checking Data Integrity C: Backing up Data D: Printing Customer Reports E: Printing G/L Reports F: Printing Financial Statements
D: Printing Customer Reports
On the A/R Year End Form which option is selected to have the Option Clear invoices paid and days to pay counter display?
A: Reset all Batch Numbers
B: Clear Recurring Charge year to Date Stats
C: Clear Activity Stats
D: Clear invoices Paid and Days to pay counter is always displayed
C: Clear Activity Stats
