Module#4: Performing Period-End Tasks Flashcards
You can use the _________ feature to export setup records, Vendor records and transactions.
A: Import
B: Export
C: Add
B: Export
Depending on the type of file to which you are exporting your data, you may have to create a file beforehand
A: True
B: False
A: True
In addition to being able to export data, you can also import data
A: True
B: False
A: True
True or False: Sage 300 enables you to export data in your Sage 300 database to a non-Sage 300 application.
A: True
B: False
A: True
Which file types does Sage 300 allow you to export to? (Select all the correct answers)
A: CSV File B: XML C: Microsoft PowerPoint D: Microsoft Access E: All
A: CSV File
B: XML
D: Microsoft Access
True or False: Exporting a file alters the original file.
A: True
B: False
B: False
The majority of companies divide their fiscal year into ________ accounting periods
A: 10
B: 11
C: 12
C: 12
The primary objective of month-end processing is to
A: bring the books into compliance with Generally Accepted Accounting Principles
B: prepare month-end financial statements and reports.
C: Both
C: Both
there is a required month-end procedures in Sage 300
A: True
B: False
B: False, there is no required month-end
Accounts Payable month-end tasks should be performed before the General Ledger month-end tasks are performed.
A: posting open batches B: performing a data integrity check C: backing up your data D: printing various analytical reports E: clear Accounts Payable history F: clear statistics G: All
G: All
A data integrity check verifies that your data is ________ Free
A: Error
B: Risk
C: Space
A: Error
When should you run a data integrity check?
A: Before starting up Sage 300
B: before backing up your data
C: Before making any accounts and posts
B: before backing up your data
The data integrity check can only be run by your ________ Administrator, or a person assigned to a security group with authorization to check data integrity.
A: Corporate
B: System
C: Operation
B: System
What are some things that can go wrong during posting?
A: power fluctuation
B: network problem
C: hard disk problem
D: All
D: All
You should backup your files every 6 months
A: True
B: False
B: False, you should do it on a regular basis
When should a separate backup be done?
A: Month End
B: Week End
C: Year End
A: Month End
Why is it a good idea to use at least two sets of backup files?
A: This way you never overwrite your most recent one.
B: So if you screw up one you have another one
C: In case you delete one then you have another one
A: This way you never overwrite your most recent one.
The Vendor Transactions report does what?
A: Shows you the current status of your vendor accounts.
B: lists all the transactions that have been posted to your vendor accounts for the selected period.
C: Both
C: Both
The Aged Payables report is used to
A: group outstanding transactions into current period
B: Print old reports that are months old
C: Both
A: group outstanding transactions into current period
How many aging periods, based on due date or document date are there?
A: 3
B: 4
C: 5
B: 4
The Aged Cash Requirements report is used to assist you in your cash flow projections and analysis but what else does it do?
A: It will outline for you the amount of cash required to meet outstanding payables as they come due.
B: it will let you put cash onto any outstanding accounts
C: Both
A: It will outline for you the amount of cash required to meet outstanding payables as they come due.
General Ledger transactions can’t be created for you automatically when you post a batch in Accounts Payable. You will have to create them manually
A: True
B: False
B: False, They can be created for you automatically
At month-end, you should use the ________ option to clear data that you no longer require.
A: Clear History
B: Clear Accounts
C: Clear Posts
A: Clear History
If you select Fully Paid Documents, documents with a balance of zero, with the check used to pay the documents having cleared the bank account, and have been reconciled for at least ______ days will be cleared
A: 40
B: 45
C: 50
B: 45
f a Vendor, Vendor Group, Remit To Location, and/or Recurring Ppayable has an inactive status, it can be deleted using the A/P _________ Records form
A: Delete Inactive
B: Delete Active
C: Clear Inactive
A: Delete Inactive
use the _________ option at month-end to clear period statistics for Vendors and or Vendor groups
A: Delete Statistics
B: Clear Statistics
C: Merge Statistics
B: Clear Statistics
What does the Clear Statistics option clear? (Select all that Apply)
A: Total amount of invoices
B: Discounts lost
C: Total paid invoices.
D: Activity statistics
A: Total amount of invoices
B: Discounts lost
C: Total paid invoices.
n addition to the range of Tax Authorities you can also select to use the ________ for reporting (Select All that Apply
A: Fiscal Period
B: Document Date
C: Month Period
D: Yearly Date
A: Fiscal Period
B: Document Date
In the Transaction Type box you can select ________ (Select all that apply)
A: Sales
B: Purchases
C: Invoices
D: Revenue
A: Sales
B: Purchases
When adjustments are made in Accounts Payable that affect a bank account, the data is not sent to Bank Services.
A: True
B: False
A: True
There are other situations where the check needs to be reversed, such as (Select all that apply)
A: the check was issued incorrectly
B: the check was lost
C: you do not want to pay the supplier at this time and have stopped payment.
D: The Check went to the wrong address
A: the check was issued incorrectly
B: the check was lost
C: you do not want to pay the supplier at this time and have stopped payment.
Checks can be reversed by selecting the ________ Transactions icon in the Bank Transactions folder
A: Reverse
B: Return
C: Refund
A: Reverse
By default _________ is already selected for you in the Source Application box and Payments in the Reverse Document box.
A: Accounts Receivable
B: Accounts Payable
C: General Ledger
B: Accounts Payable
Once the Accounts Payable month-end tasks are completed, the General Ledger month-end tasks can be completed. These include: (Select all that Apply)
A: processing General Ledger batches B: printing General Ledger reports C: printing Financial Statements D: checking Data Integrity E: backing up data
A: processing General Ledger batches B: printing General Ledger reports C: printing Financial Statements D: checking Data Integrity E: backing up data
What are some of the Month End Tasks? (Select all that Apply)
A: Post open batches B: Back up data C: Import Accounts Payable data D: Clear Accounts Payable history E: Print analytical reports F: Clear statistics G: Create General Ledger entries H: Perform a data integrity check
A: Post open batches B: Back up data D: Clear Accounts Payable history E: Print analytical reports F: Clear statistics H: Perform a data integrity check
True or False: Accounts Payable month-end tasks should be performed before the General Ledger month-end tasks are performed.
A: True
B: False
A: True
You should run a data integrity check ________ backing up your data.
A: After
B: Before
C: When
B: Before
At month-end you would use the A/P ________ form to clear data that you no longer require.
A: Clear Stats
B: Clear History
C: Information
D: Remove Data
B: Clear History
Be sure to complete any month-end procedures for the current period before beginning your year-end tasks
A: True
B: False
A: True
it is important to perform a backup prior to beginning any year-end tasks.
A: True
B: False
A: True
The __________ must be printed and cleared before you can use the Year End function.
A: Batch Listings
B: Adjustments
C: Posting Journals
C: Posting Journals
Select the options that appear of the A/P Year End form: (select all answers that apply)
A: Clear Activity Statistics
B: Clear Recurring Payable Year to Date Statistics
C: Clear All Services
D: Reset All Batch Numbers
A: Clear Activity Statistics
B: Clear Recurring Payable Year to Date Statistics
D: Reset All Batch
The Visual Process Flow available for Accounts Payable is ________
A: G/L Transactions
B: A/P Transactions
C: B/K Reconciliation
B: A/P Transactions
Clicking on the Enter Vendor Invoices icon on the A/P Transactions form will open up the A/P ________ form.
A: Payment Entry
B: Vendors
C: Invoice Entry
C: Invoice Entry
When should the A/P Accounts Payable Month End tasks be performed?
A: Before G/L month End
B: After G/L Month End
C: It doesn’t Matter
D: There are no General Ledger month End
A: Before G/L month End
Which of the Following types of Data can you not select to clear using the Clear history Form?
A: Vendor Stats
B: Vendor Comments
C: Posting Errors
D: Deleted and Posted Batches
A: Vendor Stats
What type of Stats can be removed using the clear stats function?
A: Only Vendor Stats
B: Only Vendor Group Stats
C: Vendor and Vendor Group stats
D: None of the Above
C: Vendor and Vendor Group stats
Checks can be reversed by selecting Reverse Transactions in the Bank Periodic Processing Folder
A: True
B: False
B: False, its the Bank Transactions Folder
What must be printed and cleared before you can use the Year End Function?
A: Batch Listings
B: Stats
C: Adjustments
D: Posting Journals
D: Posting Journals
All of the Following are types of files you import into Sage 300 Except:
A: PowerPoint
B: Dbase 5.0
C: ODBC
D: Excel
A: PowerPoint
Accounts Payable Month-End tasks should be performed after the General Ledger month-End Tasks
A: True
B: False
B: False
Using the ___________ ______ Utility is probably the best way of creating a backup of your data
A: Database Load
B: Create Backup
C: Database Dump
D: Database Backup
C: Database Dump
Define Vendor Transaction report
A: used to group outstanding transactions into current period and four selected aging periods
B: used to assist you in your cash flow projections and analysis
C: It lists all the transactions that have been posted to your vendor accounts for the selected period.
C: It lists all the transactions that have been posted to your vendor accounts for the
Define Aged Payable Report
A: used to group outstanding transactions into current period and four selected aging periods
B: used to assist you in your cash flow projections and analysis
C: It lists all the transactions that have been posted to your vendor accounts for the selected period.
A: used to group outstanding transactions into current period and four selected aging periods
Define Aged Cash Requirements Report
A: used to group outstanding transactions into current period and four selected aging periods
B: used to assist you in your cash flow projections and analysis
C: It lists all the transactions that have been posted to your vendor accounts for the selected period.
B: used to assist you in your cash flow projections and analysis
Clearing Statistics, located in the Periodic Processing folder will clear activity stats as well as clearing period stats for Vendors and/or Vendor Groups
A: True
B: False
A: True
The A/P Year End Form can be used for all of the following functions except:
A: Reset All Batch Numbers
B: Clear invoices paid and days to pay counter
C: Clear Recurring Payable year to date Stats
D: Clear Activity Stats
E: Clear Stats
E: Clear Stats
In the Visual Process Flows, Clicking any of the Red circle icons will open it’s corresponding form
A: True
B: False
A: True
