Module 3 Lesson 1 Flashcards
This is any means used to track, record, remind, or command attention.
Usually form or documents
Management tool
Management tool that tracks who is responsible for maintenance.
A handout or on website
Responsible parties: owner, association, developer, committee, or manufacturer.
Responsibility Chart
Management control that records the contacts for various maintenance services and any pertinent information needed during an emergency.
Maintenance contact sheet
What are (5) types of maintenance?
Preventative Routine Emergency Requested Reserve replacement
Type of maintenance that is regular, reoccurring upkeep that MUST be done.
Typically by employee or service contract.
On-going
Example: cleaning and cutting grass
Routine maintenance
Type of maintenance is periodic to avoid disruptive breakdowns and prolong useful life
Literature from manufacture is a resource
Example: rebuild pool pump with life expectancy of 8 years every 5 years.
Cleaning problem sewer line every month to avoid back ups.
Preventive maintenance
Maintenance that is the ability to respond to the unpredictable.
Key is to anticipate the possibilities and develop a plan. (Develop a disaster plan)
Example: sewer back ups, elevator failures, roof leaks, frozen pipes, securing abandon units
Emergency services maintenance
This type of maintenance is requested by owner, tenant, board, or recommended by contractor.
Identified during a site visit
Requested maintenance
This type of maintenance consists of replacing physical assets as they WEAR OUT or BREAK.
The basis of the reserve study and replacement fund budget.
May require adjustments to reserve study and replacement budget to do sooner or later than planned.
Reserve Replacement
A calendar or schedule that identifies what needs to be done during the year and how often.
Maintenance calendar
This record tells you when maintenance is actually done.
Maintenance Record
This maintenance tool:
Documents current maintenance standards
Helps identify potential problems
Site visit checklist
This maintenance tool is a COMPILATION of all maintenance needs identified during a site visit.
Site visit report
Form for assigning work to be done in any type of maintenance program.
Work order/ response form
What are (5) purposes of the work order/response form?
Document request Assign task Obtain feedback Allocate cost Evaluate staff and contractor performance
