Module#3: Exploring and Using Other Features and Services of Sage 300 Flashcards
What must you do before you can print?
A: Select Print Destination
B: Open Sage 300
C: Make sure the printer has proper paper
A: Select Print Destination
Where is the Print Destination Command Located?
A: File
B: Edit
C: Insert
A: File
What is included in the Print Destination Window?
A: Printer B: Preview C: File D: Email E: All of the Above
E: All of the Above
what is in the paper section window?
A: Report Paper Size
B: Report Orientation
C: Use A4 in place of Letter
D: All of the Above
D: All of the Above
What does the Default Paper Size Section do?
A: It shows you the paper that will be used
B: It’s where you can select the default paper size to used for reports
C: It lets you adjust the paper size to a new default
B: It’s where you can select the default paper size to used for reports
In the Page Setup Window what does the Paper Section do?
A: You can select Paper size to be used for Reports
B: It lets you add paper to the reports
C: It shows you different sizes
A: You can select Paper size to be used for Reports
In the Page Setup Window, what does the Source or Tray do?
A: Let’s you store paper
B: Let’s you change the printer cartridges
C: Helps you select the type of paper to use
A: Let’s you store paper
in the Orientation Section what options can you choose?
A: Portrait
B: Landscape
C: Both
C: Both
In the Margins Section what can be adjusted?
A: Left B: Right C: Top D: Bottom E: Both
E: Both
Where are the General Ledger Reports located in?
A: The File Menu
B: G/L Reports Folder
C: The Accounts Folder
B: G/L Reports Folder
The Export Report window let’s you save a report as a file, where is the icon to open the Export window?
A: Top left
B: Top Right
C: Bottom Left
D: Bottom Right
B: Top Right
What does the Copy Icon do>
A: lets you copy selected texts and values
B: Let’s you paste selected texts and values
C: Let’s you select texts and values
A: lets you copy selected texts and values
The Arrow Buttons let you:
A: move the page up and down
B: move the page left and right
C: let’s you navigate through the report
C: let’s you navigate through the report
The G/L Chart of Accounts Report form allows you:
A: How your report will be sorted B: Select the format of your report, C: What to include and exclude in the report D: Range of Acco E: All of the Above
E: All of the Above
The Detail Short Form displays a number of details about accounts: What are they?
A: Account Number B: Description C: Status D: Account Type E: Balance F: Income Statement Accounts G: All of the Above
G: All of the Above
What does the Detail Long Form Displays?
A: All the Same info as the short form
B: Account Group
C: Close to Segment Data for income Statement Accounts
D: All of the Above
D: All of the Above
Valid Currencies displays what?
A: Currencies for each multi-currency account
B: Currencies for all countries
C: Currencies not being used
A: Currencies for each multi-currency account
Control Account Subledgers shows what?
A: The Control Accounts
B: The Corresponding ledgers
C: The G/L Ledger
D: A and B
D: A and B
Fiscal Set Comparison compares the account balances of:
A: Two Fiscal Sets
B: Two Data Sets
C: Three Data Sets
A: Two Fiscal Sets
Rollup accounts do what?
A: Prints all roll up and member accounts
B: let’s you open an old account
C: Prints all old accounts
A: Prints all roll up and member accounts
Rollup Accounts use Detail short form format
A: True
B: False
A: True
You can sort information by:
A: Account number
B: Segment
C: Account Group
D: All Three
D: All Three
You don’t need to activate the G/L Subledger Services before activating other subledgers including Tax and Bank Services
A: True
B: False
B: False
What does the G/L Subledger Services allow you to do?
A: Transfer Data in the form of batches
B: Make changes to the G/L Subledger
C: Let’s you create new Subledgers
B: Make changes to the G/L Subledger
Tax Services is used to maintain tax information in:
A: Accounts Payable Module
B: Accounts Receivable Module
C: All of the Above
C: All of the Above
Tax Services is also used to maintain info regarding…
A: Tax Authorities
B: Tax Classes
C: Tax Rates
D: All of the Above
D: All of the Above
Tax Services creates General Ledger Transactions for the Tax Accounts Involved
A: True
B: False
A: True
Tax Services is also used to calculate taxes on
A: Customer invoices
B: Vendor Invoices
C: Both
C: Both
Bank Services is used to maintain bank info such as banks and bank transactions
A: True
B: False
A: True
Any Transactions that involve bank accounts don’t need to go through bank services
A: True
B: False
B: False
Bank Account Transactions should be recorded in the General Ledger
A: True
B: False
B: False
How is a G/L Subledger Service Activated?
A: By Starting Sage 300
B: By Data Activation
C: By going to the General Ledger
B: By Data Activation
You can activate G/L Subledger, Tax and Bank Services at the same time but you cannot activate Tax and Bank Services before G/L Subledger Services
A: True
B: False
A: True
What are Tax Services used for?
A: To report Company’s Tax info
B: Specifics how your A/P and A/R keep track of tax data
C: Both
C: Both
Tax Authorities are?
A: Government agencies that administer the taxes your company collects and pays
B: People at the company who are in charge of inputting taxes
C: The Taxes.
A: Government agencies that administer the taxes your company collects and pays
You must create Tax Authorizes for each jurisdiction
A: True
B: False
A: True
The Tax Liability Account is used to
A: Enter Tax Codes
B: Enter General Ledger Account
C: Enter Sales
B: Enter General Ledger Account
On the Profile Tab the Last Maintained field is updated manually
A: True
B: False
B: False
What are Tax Rates?
A: Based on Tax Classes defined for sales and purchases
B: The Rate of Income Taxes
C: What employees need to pay
A: Based on Tax Classes
The account tab is used to enter what?
A: To Show you all the Accounts
B: Shows info about your G/L Accounts
C: Let’s you adjust all accounts
B: Shows info about your G/L Accounts
The Tax Liability Account box is used to enter what?
A: The G/L Account where the Sales taxes received from sales for this tax authority are posted
B: How much will Tax liability cost the company
C: A way to Subtract G/L Account to Tax Liability
A: The G/L Account where the Sales taxes received from sales for this tax authority are posted
if the Tax is recorded as a separate expense you would check what?
A: The Expense Separately Box
B: The Revenue Box
C: The Separate Box
A: The Expense Separately Box
For each tax authority you create you must define the different types of tax classes for sales and purchases
A: True
B: False
A: True
Tax Classes for sales are required for what module?
A: Accounts Payable
B: Accounts Receivable
C: General Ledger
B: Accounts Receivable
Tax Classes for purchases are required for what module?
A: Accounts Payable
B: Accounts Receivable
C: General Ledger
A: Accounts Payable
For sales you will enter tax classes for who and what?
A: Customers and Items
B: Customers and Vendors
C: Vendors and Items
A: Customers and Items
For Purchases you will enter tax classed for who and what?
A: Customers and Items
B: Customers and Vendors
C: Vendors and Items
C: Vendors and Items
Where are Tax Classes entered on?
A: Tax Classes Form
B: Tax Recast Form
C: G/L Tax Form
The Tax Classes Form
Tax Authorizes are assigned to tax groups based on the type of taxes and the rates applicable to their location
A: True
B: False
A: True
You can create a separate tax group for each area where your company does business
A: True
B: False
A: True
in the A/R module you assign each customer to a tax group
A: True
B: False
A: True
In the A/P Module you assign each vendor to a tax group
A: True
B: False
A: True
The Tax Authorities report lists the tax authorities defined for your company
A: True
B: False
A; True
The Tax Classes Report lists all the customer and item classes or all vendor and item tax classes
A: True
B: False
A: True
Tax Rates lists the tax rates added for customers, items, and/or vendors.
A: True
B: False
A: True
The Tax Tracking report displays the tax charged on taxable transactions for the range of tax authorities selected
A: True
B: False
A: True
Bank Services uses both Deposit info from A/R and Check info from A/P
A: True
B: False
A: True
Bank Services can be used to:
A: transfer funds from one bank account to another
B: reverse checks entered in Accounts Payable
C: return checks received from customers in Accounts Receivable
D: track payments made in Accounts Payable
E: track receipts made in Accounts Receivable
F: reconcile bank accounts
G: All of the Above
G: All of the Above
Bank Accounts are added where?
A: Bank Account Form
B: Banks Form
C: The United Banks
B: Banks Form
What will you add in the Bank Form
A: General Ledger account information B: address data C: check information D: tax information E: can view balance F: account reconciliation data. G: All of the Above
G: All of the Above
The Last Maintained field is maintained by Sage 300 and will show the system date when the record was added or last saved.
A: True
B: False
A: True
When is it useful to select the inactive box in the Bank profile?
A: If you want to prevent someone from using an account that is low on funds
B: When you don’t want to add anymore money to the account
A: If you want to prevent someone from using an account that is low on funds
to delete a bank account you must make it inactive
A: True
B: False
A: True
The Account number would normally include the branch number as well
A: True
B: False
A: True
The Errors/Write-off Spread field lets you enter the maximum amount that will be automatically written off without investigating
A: True
B: False
A: True
What is the Default for the Days before Eligible for clearing box?
A: 30 Days
B: 45 Days
C: 60 Days
B: 45 Days
in the Stock Type Column what options can you can select
A: If Combined Check and Advice is selected the check and advice are printed on the same page.
B: Selecting Checks then Advice’s will result in the check and advice being printed on separate pages.
C: Select Checks Only to only print checks or Advice’s Only to only print advice’s.
D: If you selected to print checks, the Report file to be used to print the checks is entered in the Check Form column
E: All of the Above
E: All of the Above
The Advice Lines Per Page column is used for what?
A: Enter Number of Detail lines to be printed on the advice portion of the Check
B: Gives you advice on how to print
C: Helps you with the Check
A: Enter Number of Detail lines to be printed on the advice portion of the Check
Distribution codes aren’t optional
A: True
B: False
B: False
Distribution codes can be used to setup entries such as interest earned, bank service charges and payments deducted directly from your bank accounts
A: True
B: False
A: True
All Credit Cards that will be used in sage 300 modules must be added in bank services
A: True
B: False
A: True
You can make a credit card inactive at any time and can be done permanently or temporarily
A: True
B: False
A: True
The Bank G/L Integration form is used to indicate how transactions created in Bank Services are prepared and sent to the General Ledger.
A: True
B: False
A: True
The Bank G/L Integration form contains two tabs: Integration and Transactions.
A: True
B: False
A: True
In the Create G/L Batches box, you can select when to create and send batches to the General Ledger
A: True
B: False
A: True
When can you create and send batches to the general ledger?
A: When you start sage 300
B: During Posting or on Request using the Create G/L Batch Icon
C: When you are finished with the rest of the Batches
B: During Posting or on Request using the Create G/L Batch Icon
In the Create G/L Transactions By box you can select how General Ledger transactions are created.
A: False
B: True
B: True
You have the option to create a new batch or adding to an existing batch,
A: False
B: True
B: True
You also have the option to create and post a new batch at the same time.
A: False
B: True
B: True
The Consolidate G/L Batches box enables you to indicate how Bank Services transactions are sent to the General Ledger
A: True
B: False
A: True
In the Consolidate G/L Batches box what options are there?
A: Do not consolidate.
B: Consolidate by Account and Fiscal Period
C: Consolidate by Account, Fiscal Period, and Source.
D: All of the Above
D: All of the Above
On the Transactions tab, you can enter fields that you want sent from manually entered transactions in Bank Services to the General Ledger entry description, reference, and comments fields.
A: True
B: False
A: True
What are the transaction types
A: Transfers B: Bank Entry C: Bank Entry Detail D: Bank Reconciliation E: All of the Above
E: All of the Above
What is the Finder Tool?
A: Way to lookup records
B: Way to search for other ledgers
C: Way to look for other accounts
A: Way to lookup records
if the Auto Search Box is check what happens?
A: Records show up automatically
B: Records are displayed automatically as you are typing
C: Records are shown soon as you start Sage 300
B: Records are displayed automatically as you are typing
Whats one way to access Sage 300 Help Feature
A: F2
B: F3
C: F1
C: F1
What are the choices you can select when you select sage support?
A: Knowledge Base
B: Live Chat
C: Both
C: Both, Knowledge Base and Live Chat
