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Sage300 General Ledger > Module#3: Exploring and Using Other Features and Services of Sage 300 > Flashcards

Module#3: Exploring and Using Other Features and Services of Sage 300 Flashcards

1
Q

What must you do before you can print?

A: Select Print Destination
B: Open Sage 300
C: Make sure the printer has proper paper

A

A: Select Print Destination

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2
Q

Where is the Print Destination Command Located?

A: File
B: Edit
C: Insert

A

A: File

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3
Q

What is included in the Print Destination Window?

A: Printer
B: Preview
C: File
D: Email
E: All of the Above
A

E: All of the Above

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4
Q

what is in the paper section window?

A: Report Paper Size
B: Report Orientation
C: Use A4 in place of Letter
D: All of the Above

A

D: All of the Above

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5
Q

What does the Default Paper Size Section do?

A: It shows you the paper that will be used
B: It’s where you can select the default paper size to used for reports
C: It lets you adjust the paper size to a new default

A

B: It’s where you can select the default paper size to used for reports

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6
Q

In the Page Setup Window what does the Paper Section do?

A: You can select Paper size to be used for Reports
B: It lets you add paper to the reports
C: It shows you different sizes

A

A: You can select Paper size to be used for Reports

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7
Q

In the Page Setup Window, what does the Source or Tray do?

A: Let’s you store paper
B: Let’s you change the printer cartridges
C: Helps you select the type of paper to use

A

A: Let’s you store paper

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8
Q

in the Orientation Section what options can you choose?

A: Portrait
B: Landscape
C: Both

A

C: Both

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9
Q

In the Margins Section what can be adjusted?

A: Left
B: Right
C: Top
D: Bottom
E: Both
A

E: Both

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10
Q

Where are the General Ledger Reports located in?

A: The File Menu
B: G/L Reports Folder
C: The Accounts Folder

A

B: G/L Reports Folder

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11
Q

The Export Report window let’s you save a report as a file, where is the icon to open the Export window?

A: Top left
B: Top Right
C: Bottom Left
D: Bottom Right

A

B: Top Right

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12
Q

What does the Copy Icon do>

A: lets you copy selected texts and values
B: Let’s you paste selected texts and values
C: Let’s you select texts and values

A

A: lets you copy selected texts and values

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13
Q

The Arrow Buttons let you:

A: move the page up and down
B: move the page left and right
C: let’s you navigate through the report

A

C: let’s you navigate through the report

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14
Q

The G/L Chart of Accounts Report form allows you:

A: How your report will be sorted 
B: Select the format of your report, 
C: What to include and exclude in the report
D: Range of Acco
E: All of the Above
A

E: All of the Above

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15
Q

The Detail Short Form displays a number of details about accounts: What are they?

A: Account Number
B: Description
C: Status
D: Account Type
E: Balance
F: Income Statement Accounts
G: All of the Above
A

G: All of the Above

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16
Q

What does the Detail Long Form Displays?

A: All the Same info as the short form
B: Account Group
C: Close to Segment Data for income Statement Accounts
D: All of the Above

A

D: All of the Above

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17
Q

Valid Currencies displays what?

A: Currencies for each multi-currency account
B: Currencies for all countries
C: Currencies not being used

A

A: Currencies for each multi-currency account

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18
Q

Control Account Subledgers shows what?

A: The Control Accounts
B: The Corresponding ledgers
C: The G/L Ledger
D: A and B

A

D: A and B

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19
Q

Fiscal Set Comparison compares the account balances of:

A: Two Fiscal Sets
B: Two Data Sets
C: Three Data Sets

A

A: Two Fiscal Sets

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20
Q

Rollup accounts do what?

A: Prints all roll up and member accounts
B: let’s you open an old account
C: Prints all old accounts

A

A: Prints all roll up and member accounts

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21
Q

Rollup Accounts use Detail short form format

A: True
B: False

A

A: True

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22
Q

You can sort information by:

A: Account number
B: Segment
C: Account Group
D: All Three

A

D: All Three

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23
Q

You don’t need to activate the G/L Subledger Services before activating other subledgers including Tax and Bank Services

A: True
B: False

A

B: False

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24
Q

What does the G/L Subledger Services allow you to do?

A: Transfer Data in the form of batches
B: Make changes to the G/L Subledger
C: Let’s you create new Subledgers

A

B: Make changes to the G/L Subledger

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25
Q

Tax Services is used to maintain tax information in:

A: Accounts Payable Module
B: Accounts Receivable Module
C: All of the Above

A

C: All of the Above

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26
Q

Tax Services is also used to maintain info regarding…

A: Tax Authorities
B: Tax Classes
C: Tax Rates
D: All of the Above

A

D: All of the Above

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27
Q

Tax Services creates General Ledger Transactions for the Tax Accounts Involved

A: True
B: False

A

A: True

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28
Q

Tax Services is also used to calculate taxes on

A: Customer invoices
B: Vendor Invoices
C: Both

A

C: Both

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29
Q

Bank Services is used to maintain bank info such as banks and bank transactions

A: True
B: False

A

A: True

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30
Q

Any Transactions that involve bank accounts don’t need to go through bank services

A: True
B: False

A

B: False

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31
Q

Bank Account Transactions should be recorded in the General Ledger

A: True
B: False

A

B: False

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32
Q

How is a G/L Subledger Service Activated?

A: By Starting Sage 300
B: By Data Activation
C: By going to the General Ledger

A

B: By Data Activation

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33
Q

You can activate G/L Subledger, Tax and Bank Services at the same time but you cannot activate Tax and Bank Services before G/L Subledger Services

A: True
B: False

A

A: True

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34
Q

What are Tax Services used for?

A: To report Company’s Tax info
B: Specifics how your A/P and A/R keep track of tax data
C: Both

A

C: Both

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35
Q

Tax Authorities are?

A: Government agencies that administer the taxes your company collects and pays
B: People at the company who are in charge of inputting taxes
C: The Taxes.

A

A: Government agencies that administer the taxes your company collects and pays

36
Q

You must create Tax Authorizes for each jurisdiction

A: True
B: False

A

A: True

37
Q

The Tax Liability Account is used to

A: Enter Tax Codes
B: Enter General Ledger Account
C: Enter Sales

A

B: Enter General Ledger Account

38
Q

On the Profile Tab the Last Maintained field is updated manually

A: True
B: False

A

B: False

39
Q

What are Tax Rates?

A: Based on Tax Classes defined for sales and purchases
B: The Rate of Income Taxes
C: What employees need to pay

A

A: Based on Tax Classes

40
Q

The account tab is used to enter what?

A: To Show you all the Accounts
B: Shows info about your G/L Accounts
C: Let’s you adjust all accounts

A

B: Shows info about your G/L Accounts

41
Q

The Tax Liability Account box is used to enter what?

A: The G/L Account where the Sales taxes received from sales for this tax authority are posted
B: How much will Tax liability cost the company
C: A way to Subtract G/L Account to Tax Liability

A

A: The G/L Account where the Sales taxes received from sales for this tax authority are posted

42
Q

if the Tax is recorded as a separate expense you would check what?

A: The Expense Separately Box
B: The Revenue Box
C: The Separate Box

A

A: The Expense Separately Box

43
Q

For each tax authority you create you must define the different types of tax classes for sales and purchases

A: True
B: False

A

A: True

44
Q

Tax Classes for sales are required for what module?

A: Accounts Payable
B: Accounts Receivable
C: General Ledger

A

B: Accounts Receivable

45
Q

Tax Classes for purchases are required for what module?

A: Accounts Payable
B: Accounts Receivable
C: General Ledger

A

A: Accounts Payable

46
Q

For sales you will enter tax classes for who and what?

A: Customers and Items
B: Customers and Vendors
C: Vendors and Items

A

A: Customers and Items

47
Q

For Purchases you will enter tax classed for who and what?

A: Customers and Items
B: Customers and Vendors
C: Vendors and Items

A

C: Vendors and Items

48
Q

Where are Tax Classes entered on?

A: Tax Classes Form
B: Tax Recast Form
C: G/L Tax Form

A

The Tax Classes Form

49
Q

Tax Authorizes are assigned to tax groups based on the type of taxes and the rates applicable to their location

A: True
B: False

A

A: True

50
Q

You can create a separate tax group for each area where your company does business

A: True
B: False

A

A: True

51
Q

in the A/R module you assign each customer to a tax group

A: True
B: False

A

A: True

52
Q

In the A/P Module you assign each vendor to a tax group

A: True
B: False

A

A: True

53
Q

The Tax Authorities report lists the tax authorities defined for your company

A: True
B: False

A

A; True

54
Q

The Tax Classes Report lists all the customer and item classes or all vendor and item tax classes

A: True
B: False

A

A: True

55
Q

Tax Rates lists the tax rates added for customers, items, and/or vendors.

A: True
B: False

A

A: True

56
Q

The Tax Tracking report displays the tax charged on taxable transactions for the range of tax authorities selected

A: True
B: False

A

A: True

57
Q

Bank Services uses both Deposit info from A/R and Check info from A/P

A: True
B: False

A

A: True

58
Q

Bank Services can be used to:

A: transfer funds from one bank account to another
B: reverse checks entered in Accounts Payable
C: return checks received from customers in Accounts Receivable
D: track payments made in Accounts Payable
E: track receipts made in Accounts Receivable
F: reconcile bank accounts
G: All of the Above

A

G: All of the Above

59
Q

Bank Accounts are added where?

A: Bank Account Form
B: Banks Form
C: The United Banks

A

B: Banks Form

60
Q

What will you add in the Bank Form

A: General Ledger account information
B: address data
C: check information
D: tax information
E: can view balance 
F: account reconciliation data.
G: All of the Above
A

G: All of the Above

61
Q

The Last Maintained field is maintained by Sage 300 and will show the system date when the record was added or last saved.

A: True
B: False

A

A: True

62
Q

When is it useful to select the inactive box in the Bank profile?

A: If you want to prevent someone from using an account that is low on funds
B: When you don’t want to add anymore money to the account

A

A: If you want to prevent someone from using an account that is low on funds

63
Q

to delete a bank account you must make it inactive

A: True
B: False

A

A: True

64
Q

The Account number would normally include the branch number as well

A: True
B: False

A

A: True

65
Q

The Errors/Write-off Spread field lets you enter the maximum amount that will be automatically written off without investigating

A: True
B: False

A

A: True

66
Q

What is the Default for the Days before Eligible for clearing box?

A: 30 Days
B: 45 Days
C: 60 Days

A

B: 45 Days

67
Q

in the Stock Type Column what options can you can select

A: If Combined Check and Advice is selected the check and advice are printed on the same page.
B: Selecting Checks then Advice’s will result in the check and advice being printed on separate pages.
C: Select Checks Only to only print checks or Advice’s Only to only print advice’s.
D: If you selected to print checks, the Report file to be used to print the checks is entered in the Check Form column
E: All of the Above

A

E: All of the Above

68
Q

The Advice Lines Per Page column is used for what?

A: Enter Number of Detail lines to be printed on the advice portion of the Check
B: Gives you advice on how to print
C: Helps you with the Check

A

A: Enter Number of Detail lines to be printed on the advice portion of the Check

69
Q

Distribution codes aren’t optional

A: True
B: False

A

B: False

70
Q

Distribution codes can be used to setup entries such as interest earned, bank service charges and payments deducted directly from your bank accounts

A: True
B: False

A

A: True

71
Q

All Credit Cards that will be used in sage 300 modules must be added in bank services

A: True
B: False

A

A: True

72
Q

You can make a credit card inactive at any time and can be done permanently or temporarily

A: True
B: False

A

A: True

73
Q

The Bank G/L Integration form is used to indicate how transactions created in Bank Services are prepared and sent to the General Ledger.

A: True
B: False

A

A: True

74
Q

The Bank G/L Integration form contains two tabs: Integration and Transactions.

A: True
B: False

A

A: True

75
Q

In the Create G/L Batches box, you can select when to create and send batches to the General Ledger

A: True
B: False

A

A: True

76
Q

When can you create and send batches to the general ledger?

A: When you start sage 300
B: During Posting or on Request using the Create G/L Batch Icon
C: When you are finished with the rest of the Batches

A

B: During Posting or on Request using the Create G/L Batch Icon

77
Q

In the Create G/L Transactions By box you can select how General Ledger transactions are created.

A: False
B: True

A

B: True

78
Q

You have the option to create a new batch or adding to an existing batch,

A: False
B: True

A

B: True

79
Q

You also have the option to create and post a new batch at the same time.

A: False
B: True

A

B: True

80
Q

The Consolidate G/L Batches box enables you to indicate how Bank Services transactions are sent to the General Ledger

A: True
B: False

A

A: True

81
Q

In the Consolidate G/L Batches box what options are there?

A: Do not consolidate.
B: Consolidate by Account and Fiscal Period
C: Consolidate by Account, Fiscal Period, and Source.
D: All of the Above

A

D: All of the Above

82
Q

On the Transactions tab, you can enter fields that you want sent from manually entered transactions in Bank Services to the General Ledger entry description, reference, and comments fields.

A: True
B: False

A

A: True

83
Q

What are the transaction types

A: Transfers
B: Bank Entry
C: Bank Entry Detail
D: Bank Reconciliation
E: All of the Above
A

E: All of the Above

84
Q

What is the Finder Tool?

A: Way to lookup records
B: Way to search for other ledgers
C: Way to look for other accounts

A

A: Way to lookup records

85
Q

if the Auto Search Box is check what happens?

A: Records show up automatically
B: Records are displayed automatically as you are typing
C: Records are shown soon as you start Sage 300

A

B: Records are displayed automatically as you are typing

86
Q

Whats one way to access Sage 300 Help Feature

A: F2
B: F3
C: F1

A

C: F1

87
Q

What are the choices you can select when you select sage support?

A: Knowledge Base
B: Live Chat
C: Both

A

C: Both, Knowledge Base and Live Chat

Sage300 General Ledger (6 decks)

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