Module 2 Initiating Flashcards
Start the Project
What is a Stakeholder?
Anyone impacted by the project
What are the 2 kinds of Stake holders?
Internal Stakeholders
External Stakeholders
Internal or external in reference to the Project
What are some non-obvious Stakeholders
End Users
Customers
Team
Project Manager
Suppliers and Contractors
Sponsors
Business Partners
What is an End User?
Who will use the product
(ie. Can be a tester or someone else in the industry or a consumer)
What is a Customer?
Who is billed
What is the purpose of the initiation Process Group?
To align stakeholder expectations and the project purpose, inform them of the scope and objectives, discuss how their participation in the project and its phases can help ensure their expectations are met.
Can you identify Stakeholders throughout the project?
Yes. This process is performed periodically through out the project as needed. The Stakeholder Register is a living document.
Revisit this process at the start of each phase or if there is a significant change to the project or organization.
What is the 3 benefits of a Project Charter?
- Provides a direct link between the strategic objectives of the organization and the project.
- Creates a formal record of the project
- Shows the Organizations commitment to the project
What is the benefit of Identifying Stakeholders?
It enables the project team to identify the appropriate focus for engagement of each stakeholder or group of stakeholders.
What are the 6 Communication Skills?
- Active Listening
- Observation
- Direct Questioning
- Coaching
- Resolving Conflict
- Educating
What are the 3 Communication Methods?
- Push
- Pull
- Interactive (used in agile, CO-LOCATED group working together collaboratively)
What is the formula to calculate the number of communication channels? ON THE EXAM!
N(N-1)/2
N= number of people
To find out the number of communication channels.
To find out the number of communication channels.
Who creates the Project Charter?
The sponsor once a business case has a “GO”
Project Sponsor authorizes it, but a PM or other executive can write it. Like a ghost writer.
What’s in a Project Charter
A high level overview of the Project with Business Need (and ROI), Budget, Schedule, Sponsor, Key Stakeholders Project Manager and Team, Milestones, assumptions and constraints as well as success and exit criteria.
Only authorizing a temporary endeavor - The Project !
What are the 4 tools for Stakeholder Analysis?
- Stakeholder Mapping
- Salience Model
- Influence Directions
- Stakeholder Engagement Matrix [SEAM]
What is the Project Vision Statement?
A clear vision of the desired objectives and their alignment to the Organizations strategic plan/goals.
Who creates the Project Vision Statment
The sponsor or other executive.
What are the 2 Project Agreements
- Project Charter
- Project Vision Statement
What are Project Success Criteria for waterfall approaches ?
- Reporting and verification criteria for objectives
- Identification of deliverables and their acceptance criteria
What are Project Success Criteria for agile approaches ?
- Definition of Done (DoD)
- Iteration outputs
Who creates the Project Charter?
Project Sponsor (for exam)
or
Project Manager with executive/stakeholder approval
Sometimes a Statement of Work can serve as a project charter
What does a Project Charter do?
- Authorizes the Project
- Authorizes Project Manager to apply resources to the project work
- Defines rationale and business need of project
- Verifies alignment with strategic goals
- Keeps everyone focused on a clear project vision
What is a Kickoff Meeting?
The kickoff meeting establishes the context of the project, assists in team formation and aligns the team/stakeholders to the project vision.
What is a Quality Policy?
A quality policy defines an organization’s vision and commitment to quality standards.
This formal document guides employees, satisfies stakeholders, and ensures consistent delivery of products and services
What is a Key Performance Indicator (kpi)?
KPIs are specific, measurable metrics that help organizations track and assess the success of their projects and initiatives.
What are Kpi’s used for?
They are used to evaluate project performance against expected results and confirm the achievement of project objectives
What are the types of delivery Cadence?
Single - one delivery at end of project
Multiple - delivery in separate parts, not necessarily sequentially
Periodic - multiple deliveries on fixed schedule, ie monthly, bi monthly
- Time boxed - in sprint increments/iterations
or - Continuous flow
What are the 8 Scrum ceremonies?
- Product Strategy Meeting
- Backlog refinement
- Sprint Planning
- Daily Scrum
- Daily stand up meeting
- Sprint Review/Demo
- Sprint Retrospective
- Project Retrospective
What is Cadence?
Refers to the timing and frequency of delivery of deliverables
Describe time boxed delivery
A task is divided into fixed, non-negotiable time periods (time boxes), each with its own deliverables, deadline, and budget, to ensure focused and timely completion
Describe continuous flow delivery
Refers to a method of delivering value incrementally and continuously, rather than in fixed time-boxed iterations (sprints) as in traditional agile, focusing on minimizing work in progress (WIP) and maximizing flow
What 3 things does a Team Charter have?
- values
- agreements (ground rules)
- operating guidelines (practices)
VAP to remember (values, agreements, practices)
What is the difference between interative and incramental delivery?
iterative = gets better over time until you have a finished masterpiece
incremental = gets done in small parts that add up to a finished masterpiece
waterfall can be looked at as incremental in nature
What is another name for the Team Charter?
Social Contract
