MODULE 2 filling systems Flashcards
What other FILING methods are used together with COLOR coding?
ALPHABETIC: each LETTER can have a specific COLOR
NUMERIC: each NUMBER can have a specific COLOR
How can COLOUR be used with FILE folders?
- can be COLORED
- can be PURCHASED
- can/ may come PRE-NUMBERED ( good for CONSECUTIVE NUMERIC filing)
What are the BENEFITS of using COLOR CODING?
- REDUCES, and HELPS to IDENTIFY MISFILES ( mistakes in identity)
- EASIER to FIND ( organization)
- FILING and CHART RETRIEVAL FASTER ( time reduction in allocating files)
Why are HEALTH records stored in file folders?
Keeps CONFIDENTIAL
organized PATIENT INFORMATION together
PROTECTION from damage
What are the CHARACTERISTICS of file folders?
COLORS
LEGAL STANDARD SIZE
PRENUMBERED
FACILITATED , ALPHABETICAL/ NUMERIC filing
On what two criteria do you base choosing file equipment?
SPACE
ACCESSIBILITY
How are charts stored and why is this common?
SHELVING UNITS
VISIBLE
ACCESSIBLE
Name two different kinds of shelving units?
TRADITIONAL- SHELVES that are kept SECURED
MOBILE- layers of SHELVING, slides in front of eachother
Describe what each of them are?
VERTICAL: lots floor space, little wall space
HORIZONTAL: lots of wall space, little floor space
CIRCULATORY: lazy SUSAN
NAME of the TEMPORARY files “ IN LIMBO”
AUXILLARY file
” auxillary groves”
Where are auxillary files kept?
SECURED designated area filing cabinet drawer expanding file tray hanging rack file
what is a CASE STUDY?
A story or account of a real activity
If a clinic/ hospital is working with electronic medical records, is there still a need for papers to be filed?
YES!
Types of blank forms that may need to be filed?
prescription pads summary/history sheets lab and x-ray requisitions consent forms insurance forms receipts for payment fax sheets patient care and teaching handouts
BEST way to file the forms?
broad subject, CATEGORY FIRST
SPECIFIC ALPHABETICALLY
