Module 1: Administer WSH Policy

Question 1

Relevant organisational information to formulate a WSH policy

Answer 1

o Audit results
o WSH performance indicators
o Management reviews
o WSH risk assessments
o Legal and other requirements
o Social and economic factors
o Stakeholder feedback

Question 2

2 types of audit results

Answer 2

 Internal

 External

Question 3

2 types of performance indicators

Answer 3

 Proactive e.g. trainings, action items closed, observations, promotion activities, improvement projects
 Reactive e.g. accident frequency severity index, no. of accidents, no. of loss days, no. of occupational illness report, accident costs, insurance cost, workmen compensation payout

Question 4

Legal requirements (Name any 3)

Answer 4

• Act
o WSH Act – comply to avoid penalty
o Fire Safety Act
• Regulation
o WSH (Risk Management) – minimise incident and accident thus ensuring safe work condition
o Environment Pollution Control (Hazardous Substances)

Question 5

Other requirements in relevant organisational information (Name any 2)

Answer 5

• Approved Codes of Practices (ACOP)
• Industrial standards and practices
• Organisation requirements

Question 6

Relevant stakeholders (Name any 4)

Answer 6

• Management
• Employees – play a part in keeping the workplace free of hazards
• Trade Unions
• Contractors – create safe working ethics
• Supplier / Manufacturers – ensure equipment in good working condition
• Developers
• Customers
• Regulatory Agencies e.g. CAAS – provide guidelines to create safe working environment

Question 7

3 system standards

Answer 7

o SS 506:2009 – Singapore Standard
o OHSAS18001 – International Guide [Occupational Health Safety Assessment Series]
o CP79:1999 – Construction Worksites [Code of Practice]

Question 8

Characteristics of WSH Policy (Name any 3)

Answer 8

o Commitment to elimination of risks and prevention of accidents – minimise incident and accident thus ensuring safe work condition
o Commitment to legal compliance – comply to avoid penalty
o Involvement of stakeholders
o Continual improvement
o Clear delegation of WSH responsibilities – know whom to look out for
o Allocation of resources

Question 9

Objectives of WSH Policy (Name any 4)

Answer 9

o Reduction of risks levels – risk assessment
o Additional features – WSH management system
o Control measures – incidents
o Preventive measures – hazards
o Reduction of frequency of occurrence
o Improvement in WSH competency
o Legal compliance e.g. Zero fine
o Improvement in WSH performance

Question 10

Modes of collecting feedback (Name any 4)

Answer 10

o Feedback sessions
o Worker representatives
o Meetings with stakeholders
o Audit findings
o Interviewing sessions
o Survey
o Site inspections
o Review of risk assessments

Question 11

Methods of collating information (Name any 2)

Answer 11

o Organise into logical groups

o Present in graphical or tabulated format

Question 12

How to organise management meetings?

Answer 12

o Schedule – date and time
o Arrange – venue and facilities
o Draft – agenda
o Send – notifications and reminders
o Arrange – meeting minutes

Question 13

How to facilitate the implementation of WSH policy?

Answer 13

o Communicate to relevant stakeholders
o Coordinate WSH risk assessment process
o Identify applicable legal and other requirements
o Contribute suggestions on WSH objectives
o Coordinate and track WSH management programmes e.g. safety promotion campaign

Question 14

Means of communication to internal stakeholders (Name any 2)

Answer 14

o Induction training
o Committee meeting
o Notice board
o Handbook

Question 15

Means of communication to external stakeholders (Name any 2)

Answer 15

o Website
o Brochures
o Campaigns

Question 16

How to coordinate management review process?

Answer 16

o Arrange – date and venue
o Inform – agenda
o Prepare – facility and equipment
o Arrange – presence of participants
o Collate – information
o Record decisions

Question 17

Internal factors affecting WSH policy (Name any 2)

Answer 17

 Risk assessment
 Performance results – provides a yardstick for the organisation to review the extent to which WSH policy and objectives are met and make necessary revision
 Audit results – constitute the feedback loop to the planning stage to ensure continual improvement
 Competency level
 Employee feedback

Question 18

External factors affecting WSH policy (Name any 1)

Answer 18

 Changes in the legal and other requirements – must comply to new or changes in legal requirement as they are legal biding
 Stakeholder’s feedback

Question 19

WSH management programmes (Name any 4)

Answer 19

o Risk management
o Equipment maintenance
o Contractor management
o Training
o Emergency preparedness and response
o Stakeholder communication and consultation
o Hazard communication

Question 20

How to monitor the progress of WSH management programmes?

Answer 20

o Tools – Gantt Chart; Project management tools
o Updates from person responsible
o Report any problem