Mods 5-6 Flashcards by Tyrone Murray

What isNAVALLOW and what does it provide?

Definition(1mark)- Navy Allowances (NAVALLOW)is a database designed to produce
piece part information for operational RAN units.It is managed by the directorate
Maritime Sustainment Support (DMARSS).

Provides(1mark)- NAVALLOW provides comprehensive logistic support, that is,spares
and support essential to the proper operation of all fleet units.

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SAL is a record of all Items of Supply and the related authorised stock holding levels
allowed to be carried on board as spares.

True

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What does the Medical Allowance List (MAL) record?

Medical Allowance List (MAL) is a record of the authorised onboard stock holding level for all medical associated Items of Supply (IOS).

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List two examples of categories of items that are included in MAL

List two examples of categories of items that are included in MAL
1. Pharmaceuticals
2. Health Consumables
3. Health Equipment

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List 3 examples of medical or health stores items that ARE NOT included in MAL

-Patient-specific items (e.g. spectacles, glucometers, orthopedic and artificial aids)

-Health books and clinical references

-Work health and safety items

-Medical or dental forms.

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What is the function of the AID?

It provides a breakdown of all parts, assemblies and equipment that the ship requires to function effectively.

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What does APL stand for and explain its purpose.

APL - Assembly parts list - Equipment related. Describes an assembly in the terms of the component parts of the assembly. To support the planned and corrective maintenance of ship’s systems (e.g. propulsion system)

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What does OAL stand for and explain its purpose.

OAL - Outfit allowance list - Items to support non-system related requirements (e.g. damage control and firefighting)

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Explain the acronym NAVCMC and what it is used for?

Navy Common Management Code. NAVCMC is a database issued to ships and establishments quarterly that enables sailors to quickly and efficiently locate all components and parts used on their current platform.

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What is the purpose of the SP114

To Return/Request stores

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The main steps to action an SP114 are listed below but in the wrong order. Identify the correct order by writing the numbers 1 to 7 (1 for the first step) in the spaces in front of the steps.

Look over SP114 to ensure it is filled out correctly.
Sign/print/date the form as received/issuing and photo copy for customer.
Ensure paperwork is signed/print name/dated (tick).
Ensure form is seven off after last entry.
Ensure demanding officer is person authorised IAW Specimen Signature List.
Check SLIM 161 to ensure the following details are correct and correct or add if missing:
stock code, description, UOl, stock type.
Ensure request is circled.

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Draw a line to match the fields to their meaning in the table below

Department:
Department requesting/returning the item

Stock Number: This is the 13-digit NATO Stock Number
(NS) for the relevant item.

CL: This is the Accounting Classifications or
Stock Types

Customer code: A 4-digit numeric code used to identify an internal customer.

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List the 3 stores signals used in RAN.

Three of the following:
• MSR (MATCAS)
• URDEF
• Priority Signal/Signal Demand
Despatch of Stores
Receipt of Stores
• Part 2 of an URgent DEFect (URDEF)

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Explain the difference between an URDEF and a Priority Demand Signal.

An URDEF can only be raised for urgent defects and the technical department must articulate the exact defect and the capability effect that the defect has on the ship.

URDEFs are completed in conjunction with the technical department which maintains the piece of equipment.

A Priority Demand Signal does not relate to a defect and can be raised for supplies that are urgently required in relation to one of the following Personnel, Safety, Environmental, or Change in ship schedule.

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Once signals have been raised they need to be released before anything can be actioned. Indicate what member is responsible for releasing signals in the given condition below. Include any delegations that may occur

At sea:
The CO is the Releasing Officer. They may delegate the MLO to release signals at sea

Alongside during working hours:
While alongside during working hours, the MLO can release signals

After hours:
After hours the OOD is the Releasing Officer

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Identify three circumstances, from the following list, that describe situations when
LNIDS is used.

During Raise, Train and Sustain (RTS) activities

When alongside

When conducting pre-deployment phase / work-up preparations

When undergoing maintenance activities

When force assigned to specific operations. All the time for an MFU.

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The Officer who will normally approve a demand raised in LNIDS is the?

Maritime Logistics Officer (MLO)

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What is written in the Additional Information field to authorise the demand?

MLO approves this demand

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If a delegate cannot be contacted for out of hours’ approval of UND A demands, which of the following occurs:

The demand waits for normal hours

The demand is annotated in the Additional Field with ‘Demand raised out of hours, delegate not on board to approve demand’

The demand is annotated in the Additional Field with ‘Demand approved by …. (ML-SC sailor on duty)

LNIDS replaces the signal-based demand process to convey the demand types in the list below. Select three of these and explain when or how they are to be used:

URDEF P1-P2
Temporary Loan or Transfer of Stores
Staff Demands
Calibration Demand.
Non-URDEF Demand (UND A and B only)

Three of the following (in their own words, 1 mark for each point and explanation):

URDEF P1-P3 Demand - UND A and B
Temporary Loan or Transfer of Stores (TOS) - to be considered only when other methods of supply have been exhausted.
Non-URDEF Demand (UND A and B only). High priority demands.
Calibration Demand (CALDEM) - request for calibration of test equipment.
Staff Demands - any item that represents a new requirement or is in excess of unit entitlement e.g. mission specific items such as body armour, cryptographic radios, etc

What is inwards goods?

Inwards goods are any items of supply that are delivered to your ship or base.

List two sources of information that you would use to determine expected delivery dates.

Storing plans
CIR / Capability Impact Report
CVS / Cargo Visibility System
Commercial suppliers

For each of the situations below, provide an example of appropriate PPE you might wear.

Dark conditions on the wharf, in a warehouse or a storeroom: High Vis Vest

Handling DG or objects with sharp edges: Gloves

Protects feet and prevents slipping: Steel capped boots

For each of the situations below provide an example of equipment you might use to make the
work operation sater.

Lifting heavy/large items: Lifting Strops, block and tackles
Moving heavy/large items: Forklift

List four security considerations for inwards goods?

A: Equipment required to secure le.e. metal straps for securing to pallet B: The types of goods (e.g. DG / hazardous goods, V&A items). C: Wharf / ship security in general D: People moving around the are

Before accepting a delivery of inwards goods, you need to confirm that the shipment is for you, is correct and in good order. Highlight which of the checks below should you perform to confirm this?

- Do the details match? - Is the delivery for you? - Are the details of each package correct: - Is the driver licenced? - Has the correct auantitv of packages arrived. - Are the goods packaged correctly? - Are the goods secured correctly in the delivery vehicle? - Is the SDS supplied with DG/Hazmat items? - Are there signs of damage?

If you discover missing packages, incorrect details or quality control issues, what should you do?

- Inform the delivery driver and my supervisor immediately. - Make a note of the discrepancy on the shipping note. • Ensure that the driver signs next to any adjustment/s on the consignment note

What are the two pieces of documentation that are required for the receipt of inwards good: (that is, before you accept the delivery of goods from a delivery driver).

- Consignment Note - Special Handling Paperwork

How do you segregate inwards goods? List three examples of the different ways you might do this.

Three of (1 mark each): Priority of items: S4/S8/medical cold store first, DG then high priority items. Items with special requirements, such as DGs. Items that will go to the customers directly. Items that will go to stores.

When establishing a segregation area, which of the following factors should you consider? There are 8 correct responses.

How goods are to be handled and moved around to the area Goods that will require special handling, tools and equipment. Sate manual handling procedures and PPE securitv requirement The segregation area is separated from other shipments/deliveries Environmental factors such as rain and sun Personnel are aware of the segregation area The area will not cause undue Disruption to others working in the vicinity.

State three security protocols for segregated goods.

Drugs of Addiction (S8s) are to be secured in the CO's safe Flammable goods must be secured in a flammable goods environment. Gases must be secured in an open ventilated area

List 4 tools and 1 machinery equipment that facilitates the unpacking of shipments.

Box cutters Hammers Screw drivers Tin snips Crowbar Ropes and straps for securing loads before moving Lifting strops, block and tackles etc. for lifting heavy/large items Forklifts for moving heavy/large items

Explain 5 WHS factors to be considered when unpacking a shipment:

1 Wear the appropriate PPE 2 Use the correct manual handling methods 3 Use unpacking aids when required 4 Be aware of environmental factors and make appropriate allowances for them 5 Choose the right tool for the job 6 Ensure items that require special handling and/or documentation (SDS) are identified and procedures are followed correctly

Explain the order of priority for unpacking stores.

- Type (S4/S8/Medical cold / DG) - Priority Designators / PD

What is the purpose of these quality control checks?

To ensure every item is received in good working order and condition

You are conducting quality control checks as you unpack stores. (3 marks) 1. Before distributing goods, a quality control check must be performed on? 2. What will you do if you identify discrepancies? 3. List one things you will do once the items) have passed quality control.

1. Each Individual item 2. Inform Supervisor 3. One of: Note the physical quantity on the picking slip (circle QTY if correct). Confirm the tracking reference(s), batch lot and expiry date, if relevant. Check to see if there is a barcode attached, if not, this must be rectified. Sign the picking slip as the receiving officer, in the first received section of picking Slip

In your own words, explain what each of the terms below mean in relation to distributing inwards goods. 1. Dues Out 2. Storeroom Stock 3. CUDO

1. orders for customers that are awaiting stores availability and are Issued directly to a customer / department 2. authorised holding stock in accordance with SAL 3. all items on order for all departments on the ship, and allows you to determine whether an item that has been received is for a customer or for a warehouse stock

HOw should CUDO stores be segregated?

By Customer

What is written on the picking slip and the item (For customer demands)?

AIU Number / Customer Code

Why must you check the specimen signature list when distributing inwards goods?

Ensure the receiver is authorised to sign for stores

Some of the goods vou have received are not on the CUDO list. What happens to these stores?

For storeroom stock

You signed the picking slip when you received the goods and performed quality control checks. There are two possibilities regarding who may sign the picking slip on distributing the goods. What are these?

1. Customer - signed when they receive the items 2. You sign to say the item has been stowed.

What vital check is required prior to issuing inwards goods to customers?

The specimen signature list

You are in the process of stowing goods. List three factors you need to consider, or checks you need to make, to ensure the goods are stowed safely and correctly.

1. Record the quantity stowed and bin location on the picking slip. 2. Check that all items are clearly marked with the stock number, bin location and quantity stowed. 3. Ensure heavy items are stowed below light items to prevent potential danger and damage

What is one action to be taken once stores have been stowed in the storeroom?

One of: • return equipment to correct holding areas • clean up • close doors behind you • check storeroom is tidy and secure for sea

Match the type of goods to their handling requirements

Match the SLIMS Demand Status Code with the Current Status by drawing an arrow