Mockups 2024

Question 1

The project team has completed the scope baseline and has started to break down each of the work packages in into individual activities. What process should the team do next?

Answer 1

Sequence activity

After the team has created the activity list in the process of define activity, the next process should be sequencing the activities. This should be done before the team develops a schedule. Creating WBS and defining scope will come before defining activities.

Question 2

The project manager has taken all the work performance information that has been created so far on the project. He has to create the overall project status report to present to the project stakeholders. WHAT PROCESS IS THE PROJECT MANAGER CONDUCTING?

Answer 2

MONITOR AND CONTROL PROJECT WORK

Monitor and control project work process has an input of work performance information and an output of work performance report.

Question 3

While planning a major network upgrade project, one stakeholder has given a requirement to upgrade the switches. The project manager has determined that this would be too costly to be included in the project and has decided to exclude it. What process will the project manager use to document this exclusion?

Answer 3

DEFINE SCOPE

The project scope statement would have a list of deliverables and include things such as acceptance criteria, exclusions, constraints, and assumptions.

The scope statement is created in the process of define the scope.

Question 4

The product owner has added three new changes to the product backlog. The agile project manager has met with the team and they have decided immediately how to implement these new changes, although these changes will be implemented in three iterations from now. The product owner informs the agile project manager that he is not happy about this. What should the agile project manager do?

Answer 4

TELL THE TEAM THEY SHOULD NOT HAVE COMMITED TO DOING THESE CHANGES UNTIL THEY WERE READY TO IMPLEMENT THEM

One of the core principles of agile is to defer decisions. What this means is to make decisions about potential changes or features until the very last minute.

Question 5

Team members Mark and Bill are currently experiencing conflict in the office move project. Mark believes that it would be best if they move the furniture first and then the computers, whereas Bill believes it’s best to move the computers and then the furniture. This conflict is causing a serious delays to the project, and both Mark and Bill have decided they will make a decision on what to move first a a later date.

What conflict resolution technique best describes this scenario?

Answer 5

Withdrawal

The conflict resolution technique Illustrated in this question is withdrawal, which is when they postpone the issue to a later date to be better prepared. Compromise is when the two sides reach an agreement but both sides have to give up something. Postponing is a made-up term.

Question 6

While working on a tablet redesign project for a large technology company, the project manager received a change request from a key stakeholer. The change request would change the position of the power button from the top to the side of the tablet. After an assessment of the change, the change control board (CCB) declined the change due to concerns about redesigning the motherboard.
What should the project manager do next?

Answer 6

Update Change Log

Once a change is approved or denied, the project manager should update the change log to list the status of the change. if a change is approved, the project management should be updated.

Question 7

While working with the system administrator, the project manager identifies many different types of resources required for the project to be completed successfully. The project manager classifies them as HR, material, equipment, and consumable resources.

Where can the project manager best document these resources?

Answer 7

Resource Breakdown Structure (RBS)

The resource breakdown structure is a breakdown of the resources by categories or types. .

The resource requirements describe all the resources needed to complete an activity.

Question 8

Over the last three weeks, the project team has finally been able to establish a shared vision of what the product would look like when it is complete. This is an example of?

Answer 8

Progressive Elaboration

Progressive elaboration occurs when more information in details emerges over time.

Question 9

While analyzing the budget of a project, the project manager notices that the current CPI (Cost Performance Index) of the project is .93 (7% over budget) and the SPI (Schedule Performance Index) is 1.1 (10% ahead).

What best describes what is taking place on this project?

Answer 9

Crashing

Crashing involves adding more resources to a project to decrease the schedule. In this scenario, the project is 7% over budget but is 10% ahead of schedule. Fast tracking and resource leveling generally do not increase costs.

Question 10

The project manager is having a very difficult time collecting the requirements from the customers. The customers are having a difficult time putting the requirements into logical groupings.

What tool can best help them group the requirements?

Answer 10

Affinity Diagram

An affinity diagram is used to group large numbers of ideas to be analyzed.

Question 11

During the datacenter development project, the project manager has noticed that some of the work being done on the project is not in the baseline scope. The project manager has analyzed the work completed by the project team and then compared that to the project management plan to see where the differences are.

What process best describes the work of the project manager?

Answer 11

Control Scope

Control scope is a process where you compare the work that has been completed to the project management plan to see if they line up. If there is a variance, the project manager should initiate actions to fix the variance.

Question 12

The project manager has to present the risk assessment to the senior management and has decided to take the most graphical representation of the probability and impact assessment.

What tool should the project manager use?

Answer 12

Bubble chart

Bubble charts are tools in the perform quantitative analysis process and can show the probability, impact, and ranking of risk.

Question 13

While compiling all the work performance information into the work performance report, a project manager notices that the SPI of the project is .6 and the CPI is .7.

What action should the project manager take next on this project?

Answer 13

Create a change request to correct the project

In this scenario, an SPI of .6 and a CPI of .7 indicates that the project is behind schedule and over budget. The project manager should initiate change requests to correct the budget and schedule of the project.

Question 14

While monitoring and controlling the project, the project manager and the team have consistently received broken equipment from a particular vendor. They have spoken with the vendor and implemented a new process that will ensure the equipment does not show up broken. This seems to have solved the problem.

What is the next step the project manager should take?

Answer 14

CHECK THE SOLUTION

When encountering any problem on a project, the project manager should first identify the problem, define the problem, investigate, analyze, solve, and then check the solution.

In this situation, the problem has already been solved, so the next step would be to check the solution to ensure the problem has actually been solved.

Question 15

While planning a project, the project manager is given many requirements that the customers would like to add to the project. Upon further investigation, the project manager decides that a few of the requirements will not be feasible within the limited time and cost allocated to the project.

What document would best list the requirements that will not be added to this project?

Answer 15

Project Scope Statement

The project scope statement includes a list of all the project deliverables as well as any requirements that should be excluded from the scope.

Question 16

The project team has just assigned costs to each of the activities on the project. They will now use these costs to find the overall budget of the project.

What tool can the project team use to complete this task?

Answer 16

COST AGGREGATION

If the activities have been assigned costs, then the process of estimate costs has been completed. The next process would be to determine budget and use the cost aggregation tool to integrate all the activitites into the overall budget of the project.

Question 17

The project manager is informed that a manager in the finance department has requested to be included in the weekly status updates on the project.

What document should the project manager update immediately?

Answer 17

STAKEHOLDER REGISTER

The stakeholder register can be updated at any point during the project. The register contains a list of all stakeholders and their contact information, communication requirements , and impact on the project. Once this is done, then the project manager can update the communication management plan to add the new stakeholder.

Question 18

The project manager is conducting a presentation with a few of the senior stakeholders, and they are not happy with the progress of the project. The project manager has informed them that the delay is due to a contractor that was affected by a major flood a few weeks ago.

What process does this best describe?

Answer 18

MANAGE COMMUNICATION

Manage Communication is done in the executing section of the project to update the stakeholders on the project’s progress.

Plan communication management is used to create the communications management plan that describes how communication will take place on the project. Control and conduct communication are made-up processes.

Question 19

The project manager has just spoken to one of the software developers, Bill, about the project and has asked for an estimate of how long it will take to code a specific function. Bill said that it would take a maximum of 10 days (P), but that most likely (M/R) it will be 6 days. The project manager has calculated the PERT estimated duration of this activity to be 6 days.

What is the least amount of days (O) it will take to complete this activity?

Answer 19

2 DAYS

You have to use the PERT formula, which is (O+4*R+P)/6 to find the opttimistic number. The question gives the answer to the formula -6 days- and you will need to figure out the other components. In the question, the pessimistic number given is 10, the realistic number is 6, and you have to find out the optimisitc number.

Plug numbers into the formula like this: (O+4*6+10)/6=6 based on this equation, equals to 2.

Question 20

The project manger has noticed that a few team members are having a difficult time following the process to inspect the quality of new software.

What is the best tool to help them see the process, making it easier to follow?

Answer 20

FLOWCHART

A flowchart is used to visually follow the steps in a process or multiple processes.

a Control chart will show if a process is in “control” by illustrating the rule of 7.

Question 21

Ryan is a project manager of a fixed price project. The project team is currently engaged in a meeting with at few key stakeholder to finalize its final scope approval. The stakeholders discovered that some work packages are not required, and nor the tasks associated with these work packages are part of the contract.

What went wrong in this scenario?

Answer 21

Project Scope Statement was not prepared properly.

The Project Scope Statement includes the Project Scope, major deliverables, acceptance criteria and Project exclusions. As per the question, Project team is engaged in Scope baseline approval meeting, where stakeholders discovered that some of the out of scope requirements have been added in the Project scope.

Question 22

The Total Estimated Project Cost is:

Answer 22

EAC (Estimated at Completion)

The estimated project budget is your latest cost estimate or forecast, represented by EAC.

BAC (Budget at Completion) or PMB (Performance Measurement Baseline) is the approved project budget that has been baselined during planning. ETC (Estimate To Completion) give an an approximate idea of how much money will be required to complete the remaining balance of work.

Question 23

In a project planning meeting, the project team decides to change the project management plan to get rid of a high probability risk.

What does this signify in relation to risk management?

Answer 23

Project team adopted AVOID RISK Response strategy

The question implies that the project team is trying to get rid of a possible threat by changing the Project Management Plan, which is an example of Risk Avoidance.

Question 24

Ryan is a project manager of a software development project which has gone behind schedule as 2 Testers have suddenly resigned, and they are unreachable. The team decided to introduce automated testing instead of manual testing for a set of tasks on a critical path. However, this decision would add two more servers to the project infrastructure landscape. The IT network may not have adequate capacity to handle the extra load of these two servers, which may impact the testing.

What is the type of risk mentioned in the above scenario?

Answer 24

SECONDARY RISK

A Secondary Risk arises as a direct result of implementing a risk response.

As the question states, the team has decided to implement a planned risk response of doing automated testing, and if that is done, it may create a new risk for the project.

Question 25

Forming: Development of the team structure

Storming: The teams may become counterproductive, and the leader acts as a coach.

Norming: Team members begin to work together

Performing: The team function as a well-organized unit and are interdependent.

Answer 25

The above is an example of the four stages of group development identified by Bruce Tuckman, also known as the Tuckman model. There are five stages of the Tuckman model –Forming, Storming, Norming, Performing, Adjourning.

Question 26

Two developers are about to start implementing two different Approved change requests, as directed by the project manager.

What tool should assist the team members to know the list of authorized tasks they need to perform?

Answer 26

Project Management Information System (PMIS) TOOL

The project manager has asked two team members to perform the Direct and Manage Project Work process.

The tool, that actually team members are required to refer here is the Work Authorization system which is actually a sub-system of PMIS.

Question 27

The endeavor for keeping errors out of the process is also termed as:

Answer 27

PREVENTION

Prevention is keeping errors out of the process. Prevention over inspection is the biggest slogan of Modern Quality Management.

Question 28

An important stakeholder of a Health care project has raised a change request that needs to be implemented as early as possible.

Who has the ultimate authority to approve the change request?

Answer 28

SPONSOR

Every project has a sponsor. The projects have CCB team when required, not always. The approval authority for a Change Request is generally defined in Change Management plan. Option C is a good option, but unless Sponsor is part of CCB, CCB decision cannot be marked as final. For all baseline level changes, Sponsor approval is mandatory even after CCB approval (if sponsor is not part of CCB). Further, all projects do not have CCB.

Here in the question, ultimate is the keyword. All change requests raised in large project require sponsor approval even if there is CCB in the project.

Question 29

A key stakeholder has submitted a Change Request, which will not impact the project schedule.

What should the Project Manager do NEXT?

Answer 29

EVALUATE THE IMPACTS OF CHANGE ON OTHER PROJECT CONSTRAINTS.

The Project Manager should evaluate the other impacts of the project first. These include the impact on other project level constraints like scope, cost, quality, resource, etc. Once evaluated, CCB (if exists) can be notified to take a final decision of the Change Request.

Question 30

In a Go/No-Go decision meeting, the members of the senior management are evaluating two Projects i.e. Project X and Project Y. Project X has net present value(NPV) of $40,000 and Project Y has an NPV of $25000.

What is the opportunity cost If Project X is selected over Project Y?

Answer 30

$25.000

The opportunity cost is the monetary value of the lost opportunity. In this case, since Project Y is not selected, the opportunity cost becomes $25000.

Question 31

A new Project Manager has been appointed during the early stage of planning. In his first meeting with the sponsor, he understands the need for mandatory licensed software for the project.

Which of the following documents should the Project Manager review to know whether the software has already been procured?

Answer 31

PROJECT CHARTER

Project Charter contains Pre-approved financial resources.

Sometimes, Physical and human resources are determined in advance, even before the Resource Management plan gets prepared, also called Pre-assignment. Pre-assignment includes team members or physical resources already assigned during Develop Project Charter process.

Question 32

A stakeholder has complained that the lead resource joins late in weekly status review meetings. In a phone call with the Project Manager, the lead resource revealed that the functional manager had engaged him in an agile project where the Daily Scrum takes longer than expected.

WHAT SHOULD THE PROJECT MANAGER DO?

Answer 32

HAVE A MEETING WITH THE LEAD RESOURCE AND UPDATE THE TEAM CHARTER.

Team Charter is a document that establishes expectations regarding acceptable behavior by project team members. It also shows team values, agreements, and operating guidelines for the team. Having the project team members commit to clear guidelines decreases misunderstandings and increases productivity.

As per the scenario stated in the question, the Project Manager should have a one-one meeting with the lead resource and review and update the Team charter. This step would avoid future conflicts for other team members.

Question 33

During Execution, a newly joined team member wants to review the detailed description of the scope of the work assigned to him.

Which document should team member review?

Answer 33

WBS Dictionary.

Here in this scenario, the Team member wants to review the scope of work assigned to him, which means he has to review work package level information.

Some may get confused with Activity Lists, as it may relate to the work package, but they do not contain a detailed description of the work package.

The WBS dictionary is a document that provides detailed deliverables, activity, and scheduling information about each component in the WBS. It also contains the description of work at the work package level. Further, from a high-level perspective, the Activity List focuses on your scheduled activities (i.e., on the “tasks”). In contrast, the WBS Dictionary focuses on describing your deliverables (the “scope”).

Question 34

You are a project manager of a website development project. The project team has done an initial stakeholder analysis and grouped all stakeholders according to their level of authority and level of concern.

Which of the following engagement strategies should be applicable for end-users who are responsible for handling day-to-day operational activities?

Answer 34

KEEP (THEM) INFORMED

The question implies that the Project Team has categorized the identified stakeholders using the Power/Interest grid. Business operational end-users are those people who usually handle the day-to-day operational activities of a company. They may not be powerful but may have a high interest in the project, as they are the ones who will use the website when it gets developed. In the Power-Interest grid, they fall under - Low Power/High-Interest category.
The project team’s responsibility is to keep these people adequately informed and talk to them from time to time to ensure that no significant issues cropped up. These people can often be beneficial, especially with the details of your intervention.

Question 35

The document that shows the organization’s commitment to the project is ready. The Portfolio Governing body chairperson and other authorized representatives are having a meeting to discuss and decide the outcome of the document prepared. They are also reviewing the Cost-Benefit analysis, Feasibility study report, and other factors that justified the project’s requirement.

Which of the following documents got prepared as per the scenario mentioned above?

Answer 35

PROJECT CHARTER

As per the scenario stated above, the Portfolio governing body is having a meeting in deciding the project charter. The Project Charter shows the organization’s commitment to the project and provides a direct link between the project and the strategic objectives of the organization.

Question 36

In a project, the Project performance appraisal gets carried out as a part of which of the following process groups?

Answer 36

EXECUTING

In general, the Manage Team process of the Executing process group takes care of Project performance appraisal.

In a Project Performance Appraisal team members get feedback from project work supervisors.

Question 37

The customer has confirmed the formal acceptance of the delivered product. Before releasing the entire team, the Project Manager engaged the team to document the final lessons learned so that future projects can benefit from it.

What should the Project Manager do next?

Answer 37

ARCHIVE ALL PROJECT INFORMATION FOR FUTURE USE BY THE ORGANIZATION

The question states that the Project Manager is involved in the Close Project/Phase process.

All project information is archived for its future uses. Further, the statement in previous examination content outline- “Archive project documents and materials using generally accepted practices in order to comply with statutory requirements and for potential use in future projects and audits” support the selection this as the best answer.

Question 38

Suseether is a Project Manager of a large IT infrastructure project running in multiple geographical locations. He awards a contract to a vendor for implementing 80 servers in Europe.

Senior Management asks for the work status update and the vendor performance comparison report in the middle of project execution.

Which of the following tools should the Project Manager refer to prepare the vendor performance comparison report?

Answer 38

PERFORMANCE REVIEW

A performance review is a technique used to measure, compare, and analyze the actual performance of work in progress on the project against the baseline.

The question suggests that the Project Manager has to perform the Control Procurements process and use the data analysis tool- Performance Reviews to prepare a vendor performance comparison report against the agreement.

Question 39

Ryan is a Project Manager of a software development project that has four phases. Phase 1 of the project didn’t go well. The customer did not accept 60% of the deliverables. In a retrospective meeting, the IT department director asks the project manager to furnish all the reasons that resulted in customer non-acceptance of the verified deliverables.

What should be the project manager review to know the reasons behind such non-acceptance?

Answer 39

WORK PERFORMANCE INFORMATION OF THE VALIDATE SCOPE PROCESS

The situation states that the customer did not accept 60% of the deliverables during the inspection. Work Performance Information, also an output for Validate Scope process, includes information about project progress, such as which deliverables have been accepted and which have not been accepted, along with the reasons behind acceptance and non-acceptance.

Question 40

The CCB (Change Control Board) has to decide on a change request related to the scope change. The Change request got evolved during the mid of the project due to an upcoming government regulation change. If the scope change gets implemented, 90% of the management reserve will get exhausted.

What is the best decision the CCB can take in the given scenario?

Answer 40

DISCUSS THE SITUATION WITH THE SPONSOR AND ASK HIM TO MAKE THE FINAL DECISION

Project Sponsor is an individual with overall accountability of the project and is responsible for fund allocation and maintenance. This is the best answer, as it’s the Project Sponsor who can make the best decision here.

Here in this situation, the scope change needs to be implemented as the CR (Change Request) evolved out of government regulation change. So, the Project Manager has no authority to change the Management reserve and it’s never wise to wait for the government regulation to get implemented.

Question 41

An Agile approach can reduce issues in an environment for a high degree of uncertainties.

Which are two examples of pain points that Agile addresses under these circumstances?

Answer 41

TECHNICAL DEBT & UNCLEAR REQUIREMENTS

Project teams may experience many pain points when a project contains a high degree of uncertainty, change, and complexity. Agile approaches directly address these pain points by performing many troubleshooting activities.

Examples of pain points include unclear purpose, unclear requirements, technical debt (metaphor for the cost of future work caused by choosing an easier or quicker solution now instead of a better approach that would take longer.) , high defects, etc.

Question 42

Match:

OPA
HYBRID
EEF

With

Employee Capability
Organizational Knowledge Bases
Organizational Structure Type

Answer 42

OPA = Organizational Knowledge Bases

HYBRID = Organizational Structure Type

EEF = Employee Capability

Question 43

Which two of the following are characteristics of the Agile development team?

Answer 43

ARE MADE UP OF T-SHAPED PEOPLE

ACCOUNTABLE FOR CREATING THE SPRINT BACKLOG

The agile development team is cross-functional and self-organizing. The team comprises Generalizing Specialists or T-Shaped people and is accountable for preparing the iteration plan and iteration backlog.

They are empowered to decide their tasks and have the best insight into task execution. No one tells the development team how to turn product backlog items into increments of potentially releasable functionality.

Question 44

Simulation is an important technique used in the Perform Quantitative Risk Analysis process. It’s an example of which of the following tools and techniques?

Answer 44

DATA ANALYSIS

Simulation is a Data Analysis technique that explores the impact of variances on deliverables or outcomes during a given project. Variances constitute a wide variety of unforeseen and unexpected events that may delay or impact the timeliness of deliverables. In Perform Quantitative Risk Analysis process, Simulations are typically performed using a Monte Carlo analysis.

Question 45

The Project Manager is making sure that the work performed to deliver a product has been completed as defined in project Management Plan.

What part of the project management process group is getting carried out in the given situation?

Answer 45

CLOSING

During closing, the project manager reviews the Project Management Plan to ensure all project work is completed and the project has met its objectives.

Question 46

As a Project Manager, you are estimating the type and quantities of materials, and suppliers necessary to perform project work.

What enterprise environmental factors (EEF) can influence your estimation process?

Answer 46

RESOURCE LOCATION, AVAILABILITY

The scenario states that the Project Manager is performing Estimate Activity Resources process and EEF is a valid input to the process.

Resource location, availability is an example of EEF (enterprise environmental factors) which is used as input for Estimate Activity Resources process.

Question 47

Ryan is a project manager of IT development project. Currently he is involved in the preparation of the Cost Management Plan.

Which of the following techniques can help in the preparation of the Cost Management Plan?

Answer 47

ALTERNATIVE ANALYSIS

The situation states that the Project Manager is involved in Plan Cost Management process.

This is a valid technique used in Plan Cost management process to review strategic funding options and consideration of ways to acquire project resources such as making, purchasing, renting, or leasing.

Question 48

During closing what would help to measure whether the benefits of the project were achieved as planned?

Answer 48

Benefit Management Plan

Benefit Management Plan is a type of Business document that describes how and when the benefits of the project will be delivered, and describes the mechanism that should be in place to measure those benefits. During Closing, its reviewed to measure whether the benefits of the project were achieved as planned.

Question 49

One of the output from Control Quality process gives an important input to the Manage Quality process that represents documented results of Control Quality activities.

What has been referred in the given scenario?

Answer 49

Quality Control Measurements.

Quality Control Measurements is a valid output for Control Quality process that represents documented results of Control Quality activities. It acts as a valid input for Manage Quality process to analyze and evaluate the quality of the processes and deliverables of the project against the standards of the performing organization or the requirements specified.