MIDTERM FLASHCARDS
Refers to the overall set of elements that can be used to configure an organization.
Organization structure and design
Job specialization
The degree to which the overall task of the organization is broken down and divided into smaller component parts
Alternatives to Specialization: Work teams
Allows an entire group to design the work system it will use to perform an interrelated set of tasks.
Alternatives to Specialization: Job rotation
Involves systematically moving employees from one job to another.
Alternatives to Specialization: Job enlargement
Increasing the total number of tasks that workers perform.
Alternatives to Specialization: Job characteristics approach
It suggests that jobs should be diagnosed and improved along five core dimensions, taking into account both the work system and employee preferences.
Five Core Dimensions of Job Characteristics Approach: Skill Variety
The number of things a person does in a job.
Five Core Dimensions of Job Characteristics Approach: Task identity
The extent to which the worker does a complete or identifiable portion of the total job.
Five Core Dimensions of Job Characteristics Approach: Task significance
The perceived importance of the task.
Five Core Dimensions of Job Characteristics Approach: Autonomy
The degree of control the worker has over how the work is performed .
Five Core Dimensions of Job Characteristics Approach: Feedback
The extent to which the worker knows how well the job is being performed.
It is the process of grouping jobs according to some logical arrangement.
Departmentalization
It is a clear and distinct line of authority among the positions in an organization.
Chain of command
The number of people who report to a particular manager.
Span of management
Difference of Tall and Flat Organizations
Having more layers results in a taller organization, whereas having fewer layers results in a flatter organization.
Characteristics of a tall organization
✔ Are more expensive because of the number of managers involved.
✔ Foster more communication problems because of the number of people through whom information must pass.
Characteristics of a flat organization
✔ Lead to higher levels of employee morale and productivity.
✔ Create more administrative responsibility for the relatively few managers.
✔ Create more supervisory responsibility for managers due to wider spans of control.
Authority
Power that has been legitimized by the organization.
Delegation
The process by which a manager assigns a portion of his or her total workload to others.
Reasons for Delegation:
✔ To enable the manager to get more work done by utilizing the skills and talents of subordinates.
✔ To foster development of subordinates by having them participate in decision making and problem solving.
Decentralization vs. Centralization
- Decentralization – The process of systematically DELEGATING power and authority throughout the organization to middle and lower level managers.
- Centralization – The process of systematically RETAINING power and authority in the hands of higher-level managers.
The process of linking the activities of the various departments of the organization.
Coordination
The Need for Coordination:
✔ The primary reason for coordination is that departments and work groups are interdependent—they depend on one another for information and resources to perform their respective activities.
✔ The greater the interdependence between departments, the more coordination the organization requires if departments are to be able to perform effectivel/
Three Major Forms of Interdependence
- Pooled interdependence – When units operate with little interaction; their output is pooled at the organizational level
- Sequential interdependence – When the output of one unit becomes the input for another in a sequential fashion
- Reciprocal interdependence – When activities flow both ways between units
A model of organization design based on a legitimate and formal system of authority.
Bureaucracy
According to Weber, the ideal bureaucracy exhibits five basic characteristics:
✔ The organization should adopt a distinct division of labor, and each position should be filled by an expert.
✔ The organization should develop a consistent set of rules to ensure that task performance is uniform.
✔ The organization should establish a hierarchy of positions or offices that creates a chain of command from the top of the organization to the bottom.
✔ Managers should conduct business in an impersonal way and maintain an appropriate social distance between themselves and their subordinates.
✔ Employment and advancement in the organization should be based on technical expertise, and employees should be protected from arbitrary dismissal.
It is based on the assumption that the optimal design for any given organization depends on a set of relevant situational factors.
Situational view of organization design
Technology
Conversion process used to transform inputs into outputs.
Three basic forms of technology that were identified by Joan Woodward.
- Unit or small batch technology – the product is custom made to customer specifications and produced in small quantities.
- Large batch or mass production technology – the product is manufactured in assembly line fashion by combining components parts into another part or finished product.
- Continuous process technology - raw materials are transformed to a finished product by a series of machine
Mechanistic organization vs. Organic organization
➝ Mechanistic organization – Similar to the bureaucratic model, most frequently found in stable environments
➝ Organic organization – Very flexible and informal model of organization design, most often found in unstable and unpredictable environments
Differentiation vs. Integration
➝ Differentiation – Extent to which the organization is broken down into subunits
➝ Integration – Degree to which the various subunits must work together in a coordinated fashion
Total number of full-time or full-time equivalent employees.
Organizational size
Progression through which organizations evolve as they grow and mature.
Organizational life cycle
Organization design based on the functional approach to departmentalization
Functional (U-Form) Design
5 Characteristics of a Functional (U-Form) Design
Requires coordination across all departments.
Resembles functional departmentalization in its advantages and disadvantages.
Promotes a narrowing functional rather than broader organizational focus
Tends to promoter centralization
Is common in smaller organizations
Organization design used by an organization made up of a set of unrelated businesses.
Conglomerate (H-Form) Design
4 Characteristics of a Conglomerate (H-Form) Design
Organization consists of a set of unrelated businesses with a general manager for each business.
Holding-company design is similar to product departmentalization.
Coordination is based on the allocation of resources across companies in the portfolio.
Design has produced only average to weak financial performance; has been abandoned for other approaches
Organization design based on multiple businesses in related areas operating within a larger organizational framework.
Divisional (M-Form) Design
3 Characteristics of a Divisional (M-Form) Design
Is based on multiple businesses in related areas operating within a larger organizational framework; following a strategy of related diversification.
Activities are decentralized down to the divisional level; others are centralized at the corporate level.
The largest advantages of the M-form design are the opportunities for coordination and sharing of resources
Organization design based on two overlapping bases of departmentalization.
Matrix Design
3 Characteristics of a Matrix Design
A set of product groups or temporary departments are superimposed across the functional departments.
Employees in the matrix become members of both their departments and a project team under a project manager.
The matrix creates a multiple command structure in which an employee reports to both departmental and project managers
Organization design based on two or more organization design forms such as a mixture of related divisions and a single unrelated division.
Hybrid Design
An approach to organization design that relies almost exclusively on project-type teams, with little or no underlying hierarchy.
Team organization
An approach to organization design that has little or no formal structure.
Virtual organization
An approach to organization design that works to facilitate the lifelong learning and personal development of all its employees while continually transforming itself to respond to changing demands and needs.
Learning organization
The overall set of expectations held by an individual with respect to what he or she will contribute to the organization and what the organization will provide in return.
Psychological contract
Contributions vs. Inducements
- Contributions – What the individual provides to the organization
- Inducements – What the organization provides to the individual
The Person-Job Fit
The extent to which the contributions made by the individual match the inducements offered by the organization.
These are personal attributes that vary from one person to another.
Individual differences
These are relatively stable set of psychological and behavioral attributes that distinguish one person from another.
Personality
A popular personality framework based on five key traits.
The “Big Five” Model of Personality
The “Big Five” Personality Traits
- Agreeableness ➝ A person’s ability to get along with others
- Conscientiousness ➝ A person’s ability to manage multiple tasks and consistently meet deadlines
- Neuroticism ➝ Extent to which a person experiences anxiety or is poised, calm, resilient, and secure
- Extraversion ➝ A person’s comfort level with relationships
- Openness ➝ A person’s rigidity of beliefs and range of interests
This framework, based on the classic work of Carl Jung, differentiates people in terms of four general dimensions.
The Myers-Briggs Framework
It is one popular questionnaire that some organizations use to assess personality types. Is a useful method for determining communication styles and interaction preferences.
The Myers–Briggs Type Indicator (MBTI)
Extraversion (E) versus introversion (I)
Extraverts get their energy from being around other people, whereas introverts are worn out by others and need solitude to recharge their energy.
Sensing (S) versus intuition (N)
The sensing type prefers concrete things, whereas intuitives prefer abstract concepts.
Thinking (T) versus feeling (F)
Thinking individuals base their decisions more on logic and reason, whereas feeling individuals base their decisions more on feelings and emotions.