Midterm Flashcards
Global Bike Inc. is the _____________ in the SAP structure?
Client
The order in the organizational data is?
Enterprise, Companies, Plant
The three layers of the client-server architecture are?
Application layer, Presentation layer, and Data layer
A service-oriented architecture is composed only of a web service.
False, it is composed of web services and composite apps.
A composite applications connects multiple application via web services.
True
Web services are used to expose Enterprise Systems and other systems functionality.
True
ERP stands for Enterprise Resource Planning systems
True
An ERP system focus primarily on the external operations of an organization
False, it focuses on the internal ops.
The higherarchical data in an ERP system is:
Organizational data
Master data
Transaction data
The organizational data
Defines the structure of the enterprise in terms of legal or business purposes.
The organizational data will change from time to time.
False, it rarely changes.
The client is the first in the organiational level
True
The client represents the enterprise; comprise of two companies.
False, many companies
The company code is part of the organizational level
True
A company code is the central organizational element in production.
False, it is in financial accounting.
The company code also identifies the legal entities in an enterprise.
True
The company code is legally dependent from other companies in the enterprise.
False, it is legally independent.
A client can have multiple company codes.
True
The company code can be assing to multiple clients.
False, must belong to only one client.
The plant in the organizational level performs multiple functions.
True
A plant is used by many processes
True
A plant represents factory, warehouse, office, distribution centers, etc.
True
Master data is long term data that represents entities associated with various processes such as:
Customer
Vendor
Material
Material master data is used in numerous processes such as:
- Procurement
- Fulfillment
- Production
- Material Planning
- Asset management
- Project systems
- Lifecycle data manangement
Material master data are grouped based on:
Process
Material type
Organizational element
Some of the material types consists of:
Raw
Semi-finished
Finished goods
Trading goods
Finished goods is expressed in SAP as
FERT
The short name for trading goods in SAP is:
HAWA
The short name for raw materials in SAP is:
ROH
The short name for semi-finished goods in SAP is:
HALB
The same material can only be used in one organizational level.
False, can be used differently by different org levels
Transaction data is generated during execution of process steps
True
Transaction data requires:
Organizational data
Master data
Situational data
The organizational data is comprised of
Client
Company code
Plant
Situational data is comprised of
Who
When
Where
Master data is comprised of
Customer
Vendor
Material
Examples of transaction documents are:
- Requisition
- Purchase Order
- Invoice
- Delivery document
The oder in the procurement process integrations is:
- Purchase requisition
- Purchase order
- Goods receipt
- Invoice receipt
- Payment to vendor
A client is and independent environment in the system.
True
A company code is the smallest organization unit for which you can not maintain a legal set of books
False, you can maintain
The plant is an operating area or branch within a company
True
A storage location is an organizational unit allowing differentiation between the various stocks of a material in a plant.
True
A purchasing organization is the unit responsible for procuring services and materials
True
The purchasing organization can negotiate conditions with vendors
True
The purchasing group is the channel of communication for vendors
True
The vendor master data contains all the necessary information needed to do business with an external supplier
True
The vendor master is used and maintained primarily by the Customer Service and Purchasing departments.
False, it is maintained by the Purchasing and Accounting departments.
Every vendor must have a master record
True
The client level in the vendor master view which are under the general data are:
- Address
- Vendor number
- Preferred communication
The material master data contains all the information a company needs to manage about a material
True
Material master data is stored in functional segments called views.
True
The framework for purchase order contains the relationship between a vendor and a material
True
The purchasing information record can be created:
- Manually
- Automatically - Quotations
- Automatically - purchase orders
The purchasing information record allows buyers to quickly determine which vendors have offered or supplied specific materials
True
A purchase requisition is an internal document instructing the production deparment to request a specific good or service for a specific time.
False, it instructs the procurement deparment
Requisitions can be created two ways:
- Directly (manually) - the person determines what, how much, and when
- Indirectly (automatically) - MRP, Production , Maintenance, and Sales Orders
Once a requisition has been assigned a source of supply it can be released for processing.
True
If an internal source is identified the requierement is covered by an internal procurement transaction called:
Stock transport order
A source list is a record that specifies the allowed means for procuring a material for a plant within a given period.
True
A RFQ is an invitation to a vendor by a purchase organization to submit a bid only for the supply of materials
False, it is for the supply of materials or services
An accepted quotation will generate:
Purchasing Information Records
In an RFQ process
- Perform quotation comparisons
- Select a quotation
The quotation received by your company is not a legally binding offer until the contract is signed.
False, it is a legally binding offer if you decide to do business with that vendor
In SAP the RFQ and the Quotation are two separate documents.
False, will become a single document once you enter the vendor’s response in the RFQ you created.
The vendor evaluation helps purchasing evaluate vendors for sourcing
True
Vendor valuation also enables the company to monitor vendor relationships through:
Performance scores and criteria you put in place
A purchase order is a formal request to a vdndor for a specific material or serice under the stated conditions/
True
Purchase orders can be created manually by:
- Reference a purchase order
- Reference a puchase requisition
- Reference a RFQ/Quotation
- Without reference
A puchase order can only be created automatically
False, they can also be created manually
The procurement type (item category) defined in the PO will dictate the use of the order and the process that the order will follow.
True
The procurement type in a PO can be
- Standard
- Services
- Subcontracting
- Third-party
- Consignment
The item overview on a PO contains
- Materials
- Quantities
- Delivery date
- Price/Unit of Measure
Once a PO has been created the vendor needs to be notified either via:
- Printed
- EDI
- Fax
- XML
Goods movements against a purchase order will determine if we got what we ordered.
True
During a goods movement against a PO, the PO history is updated with the receipt.
True
A goods movement will update the physical inventory but not the purchase order
False, it will update both
A goods movement will aslo update the inventory GL account
True
Some destinations for receipt of goods are:
- Wareshouse - unrestricted
- Quality
- Goods receipt blocked stocked
What are the documents created when a goods movement for GR is done?
Material and accounting documents
Incoming invoices are reference against a PO to verify:
Content, price and arithmetic.
Once the invoice is posted, the verification process is completed and…
payment process is initiated within Financial Accounting
In a GR account reconciliation
Inventory is debited and GR is credited.
In an Invoice Receipt account reconciliation
GR / IR are debited and Vendor AP is credited
The GL entry for a vendor payment is
Bank is credited and Vendor AP account is debited
A work center locations in the production planning org. structure are:
- Org. unit that defines where and when an operation is performed
- can be machines, people, production lines or groups of craftmen
The master data in the production planning are:
- Material
- Bill of materials (BOM)
- Routing
- Work Center
- Product Group
The BOM contains
A list of components that make up the product or assembly
Routings enable you to plan the production of materials (products)
True
Routings can be used a template for production orders but not to run schedules
False, and to run schedules
Routings are also used as basis for product costing
True
Routings contains:
What, where, when, and how
A work center is a location within a plant where value added work (operations or activities) are performed.
True
Work centers are used to define capacities for:
- Labor
- Machine
- Output
- Emmissions
Work centers captures and use the following:
- Basic data
- Scheduling information
- Costing data
- Personnel data
- Capacity planning
- Default data
A product group is an aggregate planning that groups together materials or other product groups (product families)
True
The Sales and Operations Planning (S&OP) provides a method for feasibility
True
In a detailed planning
MPS →MRP→
The players in strategic planning are:
CEO, COO, CIO, CFO, Controller, Marketing Director
Players in a detailed planning are
Line managers, production scheduler, MRP, controller, and capacity planners
The players in an execution planning are
Line workers and shop floor supervisors
Forecasting is the foundation of a reliable SOP
True
An accurate forecast are essential in the procurement sector
False, in the manufacturing sector
Some forecast models are:
Trend, seasonal, trend and seasonal, and constant
For an SOP meeting to occur, you need information from:
- Sales
- Marketing
- Manufacturing
- Accounting
- HR
- Purchasing
A flexible forecast and planning tool usually consists of 3 steps:
- Sales plan
- Production plan
- Rough cut capacity plan
Demand management is a link between:
Strategic planning (S&OP) and detail planning (MPS and MRP)
Planning strategies represent the business procedures for:
Planninig of production quantities and dates
There are multiple types of planning strategies based upon environment
- Make-to-stock (MTS)
- Make-to-order (MTO)
- Configurable materials
- Assembly orders
The planning strategy for make-to-stock
Takes place using independent requirements
The planning strategy for make-to-order
Takes place using customer orders
The master production scheduler (MPS) allows a company to distinguish planning methods between materials…
That have a strong influence on profit
In the material requirement planning (MRP), the system calculates the net requirements while considering available
Warehouse stock and schedule receipts from purchasing and production.
During MRP, all levels of the bill of materials are planned
True
The MRP is used to ensure the availability of materials based on the need generated by MPS or the demand program
True
There are 5 logical steps in the creation of an MRP
- Net requirement calculations
- Lot size calculations
- Procurement type
- Scheduling
- BOM explosion
A request created in the planning run for a material in the future…
Converts to either a production or purchase order
Productions orders can defined the following
- material produced
- Quantity
- Location
- Time line
- Work involved
- Resources used
- How the costs are set
A schedule
Calculates the production dates and capacity requirements for all operations within an order
When a product order is created it references a BOM to
Determine the necessary components to produce the material.
Confirmations are used to monitor and track the progression of an order through
Its production cycle.
What are the 3 documents created when you post GR?
- Material
- Accounting
- Crontrolling
Effects of GR
- Updates stock quantity
- Updates stock value
- Price stored for future valuation changes
- Production order is updated
Order settlement consists of the
Actual costs incurred in the order to one or more receivers cost objects.
A settlement rule is automatically is…
assigned on creation of order
