Microsoft Word Flashcards
To be compatible with Microsoft Word 97–2003, a current Word document should be saved with this extension.
.doc
This set of tools allows a user to make a document more accessible to individual needs. The user can opt to view a document at different widths, with a different page color, to focus on a set number of lines at a time, and/or to adjust text spacing. These tools also allow the user to see the spaces between syllables in words and to use the Read Aloud feature.
Learning Tools
To open an existing document, what tab should you click to open the Backstage view?
File
What feature must be turned on for you to see paragraph breaks, line breaks, spaces, tabs, and other formatting symbols?
Show/Hide
This feature recognizes and corrects commonly misspelled words.
AutoCorrect
When Word breaks up words that you want to keep together on the same line, fix this by using a:
Non-breaking space
There are two methods you can use to move text—cut and paste or:
Drag and drop.
The Font group, which changes colors and styles of text, is found on this tab on the Ribbon.
Home
The default font for Microsoft Word is:
Calibri
To change letters that are uppercase to lowercase and lowercase letters to uppercase, use (the):
tOGGLE cASE
To find a synonym for a word in your document and add variety to your content, Word provides a:
Thesaurus
Title, Author, Comments, Subject, Company, Created, and Last Modified are examples of:
Document Properties
You can modify alignment, line spacing, and paragraph spacing in the:
Paragraph diaglogue box
The Editor button is found in this tab on the Ribbon.
Review
Footnotes and endnotes use a special font style for the numbers or letters used to reference them in a document; this font style is called:
Superscript
Page margin settings affect the readability of the page. Why might you choose wider margins?
To add white space
The paper size default in Microsoft Word is:
Letter
You need to see the width of your text in the Word document. On which tab do you find the ruler?
VIEW
You need to set a tab stop for a table of names. You can do this:
Ruler
If you need to add information outside of the left margin, use:
an outdent
If you create a Word document, page numbers can be added:
In the Header & Footer group
You want each page footer to show the current page number as well as the total number of pages, such as “1 of 4,” “2 of 4,” and so on. You do this by:
Selecting the Page Number button, in the Header & Footer group, and then selecting Format Page Numbers
You want to apply shading to an important paragraph to make it stand out. You do this by:
Going to Home tab > Paragraph group
You realize that you have used the word “their” in place of “there” throughout your research paper. The best way to correct this is to:
Use the Replace button on the Home tab
When you click on the Find button, you automatically open:
The Navigation pane
To add a bulleted item before the first item in a bulleted list, place your cursor in front of the item and then:
press enter
What feature must be turned on for you to see paragraph and section breaks, line breaks, spaces, tabs, and other formatting symbols?
Show/Hide
You want to make it easy for the reader to find related information in another part of your document. The best way to do this is to:
Insert a hyperlink
One way to separate information on a page is to insert this graphic object, treated as a separate paragraph.
Horizontal Line
To give your document a designer-quality look with coordinating colors, fonts, and effects, you can apply:
a Theme
You need to insert a footnote to cite a quotation in your research paper. Which Ribbon tab do you use?
References
The standard footnote reference marker format is:
Superscript
MLA and APA are the two most common report formats. APA stands for:
American Psychological Association
You need to insert a citation, but you don’t yet have all of the source information. You should mark that spot in the document with a/an:
Placeholder
You want to create a built-in cover page for your report. You go to the:
Insert tab
The design of your cover page is controlled by:
Theme
You can customize all of your document’s properties in the:
Backstage view
Every heading that you want to include in your table of contents must have:
Style
Your table of contents needs to be changed because you have added more information to the report. When you select the Update Table button [References tab, Table of Contents group], you can choose to update the entire table or just:
page numbers
Once you have created your sources and inserted citations in your report, the next step is to create:
A bibliography
The dots that run from a table of contents entry to the page number are called a:
Tab leader
Which of the following will you press to update a bibliography field?
F9
The entries you select for your table of contents are based on your:
Heading styles
Where does Word insert a table of contents?
At the insertion point
When you insert a comment in a document, the comment appears in a:
Balloon
When you want to combine cells in any given table row, you:
merge
A vertical grouping of cells in a table is called a
column
When you insert a table into a document, the default width is
The width of the document
You can evenly adjust spacing in a table’s columns and rows by using the Table Tool called:
Distribute
How many different ways can you align text in a table?
9
You need to copy the information in a table row to another location in the table. You can drag, drop, and copy the information by:
holding down the CTRL key
The information inside your table needs to be sorted alphabetically. To do this, you go to
TAble layout
You have designed a table with no borders, but you need to see them even if they don’t print. To view the “invisible” borders, go to:
View Gridlines
The default spacing between columns in a multi-column document:
is 0.5”
To ensure that a graphic that you insert in a document is not distorted when you resize it, select:
lock aspect ratio
When you apply columns to a document, the column settings apply only to:
the current section of the document
You are using a round apple graphic as an illustration in a report. The text wrap you use to curve words around the edges of the shape is:
tight
When you want to create a perfect square or circle or draw a straight line in a document
hold the shift key while you draw
If you want to put a caption under a graphic inserted into a Word document, you should first
right click on the graphic
You want to insert a triangle shape in your document with a shadow behind it to “float” it. To create this shadowed triangle, go to:
shape effect
