Meeting Terms

Question 1

Abstention

Answer 1

When a participant in a vote either does not go to vote on Elections day, is present during the vote but does not cast a ballot. An abstention may be used to indicate the person voting is ambivalent to the measure has a mild disapproval but not completely opposition. Abstentions don’t count and are only there for quorum.

Question 2

Action Item List

Answer 2

List of documented events, tasks, activity, or action that need to take place and are usually reviewed and documented during meeting minutes. They are reviewed at each Board meeting.

Question 3

Agenda

Answer 3

A list of meeting activities in the order is which they are to be taken up, beginning with a call to order and ending with adjournment.

Question 4

Amend a motion

Answer 4

Used to modify another motion. the motion to amend takes three basic forms.

1. inserting or adding words in a paragraph
2. striking out words or paragraphs
3. striking out words and inserting or adding others, or substituting an entire paragraph or complete resolution for another.

Question 5

Ballot

Answer 5

Is a device used to record choices make by voters. Each voter uses one ballot, which are not shared.

Question 6

Committee Report

Answer 6

These reports should highlight matters to be decided and recommendations by the committee. Supporting research should be in the report and committees need to clearly state the actions they are asking the Board to take and you should provide your committees with a suggested format for their reports.

Question 7

Debate

Answer 7

During an election, a formal discussion involving opposing candidates vying for the same position.

Question 8

Executive Session

Answer 8

When a board must hold a discussion or make decisions of a sensitive nature. The topics commonly require and executive session and are allowable by law usually include personnel issue, contract negotiations and discussions, lawsuits, and other legal matters, and governing document violations.

Question 9

Financial Report

Answer 9

This a a report on the community’s financial condition and activities, including a general ledger, variance, accounts payable, income statement and balance sheet.

Question 10

Majority

Answer 10

Over 50% of the votes needed to win the election. The majority can come from those owners who attended the meeting, in person or by proxy, to decide all matters except special issues.

Question 11

Management Report

Answer 11

Managers report on the associations current management and administrative condition.

Question 12

Minutes

Answer 12

The minutes of a meeting document the decisions made during the meeting. This provides a permanent public record of positions and actions taken by the board.

Question 13

Motion

Answer 13

A formal proposal sating that the association took a certain action.

Question 14

Notice of Meeting

Answer 14

An official announcement that a meeting will take place, which should be sent in writing to board members at leas a week before a meeting.

Question 15

Parliamentary Procedure

Answer 15

The body of rules, ethics, and customs governing meetings and other operations.

Question 16

Plurality

Answer 16

Awards the elections to candidate with the most votes, regardless of the whether or not they received the majority

Question 17

Proxy

Answer 17

The agency, function, or power of a person authorized to act or vote in a place of another residents who could not be present.

Question 18

Quorum

Answer 18

The number of residents required to be present to transact business legally. That number is established in the associations by-laws.

Question 19

Robert’s Rule of Order

Answer 19

A book that provides common rules and procedures for deliberation and debate in order to place the whole membership on the same footing and speaking the same language.

Question 20

Second a Motion

Answer 20

Once a motion has been proposed, consideration by the assembly occurs only if another member of the body immediately seconds the motion.

Question 21

Table a Motion

Answer 21

Incomplete items on the agenda should be rescheduled, or tabled for another meeting.

Question 22

Timed Agenda

Answer 22

A more specific agenda that limits the amount of time focused on specific areas, so as to move the meeting along at a more thorough and prompt pace.

Question 23

Articles of Incorporation

Answer 23

Bring the corporation existence, define its basic purposes and powers, indicate whether stock will be issues, and indicate whether there will be a BOD

Question 24

Bylaws

Answer 24

Formally adopted governing regulations for the administration and management of a community association.

Question 25

CC & RR(Covenants, Conditions & Restrictions)

Answer 25

The governing documents that dictate how the hoa operates and what rules the owners - and their tenants and guests - must obey. These can also be called bylaws, the master deed, the houses rules or another name. These documents and rules are legally enforceable the the hoa, unless a specific provision conflicts with the federal, state or local laws.

Question 26

Community Association

Answer 26

A group of owners who wish to provide a communal basis for preserving, maintaining, and enhancing their homes and property.

Question 27

Codominium

Answer 27

A living unit fully owned by an individual with undivided interest int he common elements of the community. The community association itself owns no real estate as an association.

Question 28

Cooperative

Answer 28

Wherein an individual owns stock or membership in the cooperative, and holds proprietary lease or occupancy agreement for his or her living unit.

Question 29

Declaration

Answer 29

Is used interchangeably with CC&’s.

Question 30

Governing Documents

Answer 30

Documents that provide for the legal structure and operation of the community.

Question 31

Indemnification

Answer 31

To hold harmless means to exempt an individual or entity form responsibly for claims made against the organization and to reimburse the individual or entity for damages or expenses incurred as a result of such claims.

Question 32

Master Association

Answer 32

An organization of homeowners in a large condominium or planned unit development(PUD) which includes representatives from other, smaller homeowner organizations.

Question 33

Mixed Use Develpoment

Answer 33

A development which is designed to ix tow or more “uses” of land together. i.e. shopping center that has office space for dentists.

Question 34

Planned Community

Answer 34

The most common type of community association, where an owner owns his/her lot and/or living unit and the community owns any common areas, such as tennis courts and roads for the use and benefit of the lot owners.

Question 35

Proprietary Lease

Answer 35

A rental agreement between a cooperative and a share holder allowing use of a certain unit in the premises.

Question 36

Public Offering Statement

Answer 36

A disclosure statement prepared by a developer that contains all material facts about a property offered for sale and that must be provided to a prospective purchaser in accordance with applicable state or federal law.

Question 37

Resolution

Answer 37

A motion that follows a set format and is formally adopted by the BOD.

Question 38

Statute

Answer 38

A formal written enactment of a legislative authority that governs a country, state, city or county.

Question 39

Umbrella Association

Answer 39

A cluster of community association types that can include all aspects of hoa’s, condominiums and cooperatives.