MATERIALS MANAGEMENT SYSTEM Flashcards

1
Q

MATERIALS MANAGEMENT SYSTEM GOAL

A

To ensure that services are rendered successfully from one source to an end user.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

manage functions like purchasing (a process of procuring
something), accounting, inventory management, and patient supply charges.

A

Materials Management Information Systems (1996)

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

the return of damaged goods.

A

Item Indents and Issues

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q
A
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

6 Purchasing Flow

A
  1. Purchase Request
  2. Purchase Quotation
  3. Purchase Order
  4. Good Receive Purchase Order
  5. Account Payable Invoice
  6. Outgoing Payment
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

A document containing specifications, delivery date, material origin, calibration certificate, warranty (parts and services), and control number.

A

Purchase Request

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

generally is a document which is made by a user to notify the purchasing department regarding needed items and services. It is also the first step in the process of purchasing. This is used internally to identify a need for item.

A

Purchase Request

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

Pricing for the requested materials.

A

Purchase Quotation

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

Allows one to track the vendor quotations for items.

A

Purchase Quotation

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

Confirmation of requested materials within a nominated supplier

A

Purchase Order

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

4th step of Purchasing

A

Good Receive Purchase Order

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

May be a partial or temporary delivery receipt if incomplete

A

Account Payable Invoice

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

where accounting appears

A

Outgoing Payment

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

An important part of refining the quality of healthcare services since the lives of people are on thr line and medical costs are increasing

A

Inventory Control

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

He states that the ___________ is one of the biggest expenses for most medical institutions.

A

Johnston (2014) | Inventory

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

it plays an important part in refining the quality of healthcare services.

A

Inventory

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

4 Strategies for Improving Inventory Control:

A
  1. Making Sure shippers are accurate / Ensuring Shipment Alignment (Delivery Terms)
  2. Aligning with Scales Projection (Highly Vulnerabke to innacuracy)
  3. Compliance with regulations
  4. Establishing Buying Cycles
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

Minimum quantity of an item that a company has in stock

A

Reorder Level

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
19
Q

Representative of a stock level that prompts a reorder

A

Minimun Value

20
Q

Representative of a new target stock level that follows the reorder.

A

Maximum Value

21
Q

the main difference between the minimum and maximum values

A

Economic Order Quantity

22
Q

the starting point of a sale of purchase process.

A

Enquiries

23
Q

Consists of verious pieces of vital information of a requirement towards a sale/purchase.

A

Quotation

24
Q

A stated intention, either spoken or written, to engage in a commercial transaction for specific products or services.

A

Order

25
Q

It expresses the intention to buy and is called a

A

Purchase Order

26
Q

It expresses the intetion to sell and is referred to as a

A

Sales Order

27
Q

A commercial document issued by a seller to the buyer, indicating the products, quantities and agreed prices for products or services the seller has provided the buyer.

A

Bill or Invoice

28
Q

A statutory requirements that should be followed by the supplier to bid or sell in an institution.

A

Documents

29
Q

Purchasing request, purchasing order, sales order, sales invoice, delivery receipt, guidelines.

A

Well documented

30
Q

A document for requesting prices and delivery information from a vendor before the purchase order.

A

Purchase Quotation

31
Q

Comparison of offers to pick the appropriate vendor and compare offers in orders to pick then appropriate vendor for the purchase scenario.

A

Purchase Quotation Report

32
Q

Vendors from whom inventory items are usually purchased
- On time performance
- Reasonable cost
- High Quality Products and Services
- Fully Licensed
- Bonded and Insured
- Good Business Practices

A

Preferred Vendors

33
Q

A document notifying the purchasing department that certain items ir services must be replenished

A

Purchase Request

34
Q

A legally Binding contract thatcshows the seller has already accepted the order issued by the buyer.

A

Purchase Order

35
Q

A document which records a business transaction between the buyer and the seller.

A

Purchase Order

36
Q

A legally binding contract that shows that the seller has already accepted the order issued by the buyer

A

Approval Process

37
Q

The person who creates the document, either purchase request or order, is the

A

Originator

38
Q

An internal request is immediately sent to the first approval stage when the approval peocess is launched

A

Message/Alerts Overview

39
Q

Receiving And Tracking Items (_______________)

A

Receiving And Tracking Items (The York College, 2017)

40
Q

Received im the sales invoice with name, signature and date and time received

A

Signing for Deliveries

41
Q

Peoblem with warranties or damages

A

Refusing Deliveries

42
Q

List of items being delivered

A

Record Retention

43
Q

Inspected by a representative from the procurement department.

A

Inspecting a shipment

44
Q

inform if items are incomplete based on the receipt

A

Partial Deliveries

45
Q

onitor the mayerial going in and out (serial number)

A

Tracking of Goods

46
Q

Issues materials to the receiver or consignee

A

Vendor or Consignor

47
Q

Reaching their expiration dates, some goods can no longer be utilized.

A

Expired Stock/Inventory