MATERIALS MANAGEMENT SYSTEM Flashcards
MATERIALS MANAGEMENT SYSTEM GOAL
To ensure that services are rendered successfully from one source to an end user.
manage functions like purchasing (a process of procuring
something), accounting, inventory management, and patient supply charges.
Materials Management Information Systems (1996)
the return of damaged goods.
Item Indents and Issues
6 Purchasing Flow
- Purchase Request
- Purchase Quotation
- Purchase Order
- Good Receive Purchase Order
- Account Payable Invoice
- Outgoing Payment
A document containing specifications, delivery date, material origin, calibration certificate, warranty (parts and services), and control number.
Purchase Request
generally is a document which is made by a user to notify the purchasing department regarding needed items and services. It is also the first step in the process of purchasing. This is used internally to identify a need for item.
Purchase Request
Pricing for the requested materials.
Purchase Quotation
Allows one to track the vendor quotations for items.
Purchase Quotation
Confirmation of requested materials within a nominated supplier
Purchase Order
4th step of Purchasing
Good Receive Purchase Order
May be a partial or temporary delivery receipt if incomplete
Account Payable Invoice
where accounting appears
Outgoing Payment
An important part of refining the quality of healthcare services since the lives of people are on thr line and medical costs are increasing
Inventory Control
He states that the ___________ is one of the biggest expenses for most medical institutions.
Johnston (2014) | Inventory
it plays an important part in refining the quality of healthcare services.
Inventory
4 Strategies for Improving Inventory Control:
- Making Sure shippers are accurate / Ensuring Shipment Alignment (Delivery Terms)
- Aligning with Scales Projection (Highly Vulnerabke to innacuracy)
- Compliance with regulations
- Establishing Buying Cycles
Minimum quantity of an item that a company has in stock
Reorder Level
Representative of a stock level that prompts a reorder
Minimun Value
Representative of a new target stock level that follows the reorder.
Maximum Value
the main difference between the minimum and maximum values
Economic Order Quantity
the starting point of a sale of purchase process.
Enquiries
Consists of verious pieces of vital information of a requirement towards a sale/purchase.
Quotation
A stated intention, either spoken or written, to engage in a commercial transaction for specific products or services.
Order
It expresses the intention to buy and is called a
Purchase Order
It expresses the intetion to sell and is referred to as a
Sales Order
A commercial document issued by a seller to the buyer, indicating the products, quantities and agreed prices for products or services the seller has provided the buyer.
Bill or Invoice
A statutory requirements that should be followed by the supplier to bid or sell in an institution.
Documents
Purchasing request, purchasing order, sales order, sales invoice, delivery receipt, guidelines.
Well documented
A document for requesting prices and delivery information from a vendor before the purchase order.
Purchase Quotation
Comparison of offers to pick the appropriate vendor and compare offers in orders to pick then appropriate vendor for the purchase scenario.
Purchase Quotation Report
Vendors from whom inventory items are usually purchased
- On time performance
- Reasonable cost
- High Quality Products and Services
- Fully Licensed
- Bonded and Insured
- Good Business Practices
Preferred Vendors
A document notifying the purchasing department that certain items ir services must be replenished
Purchase Request
A legally Binding contract thatcshows the seller has already accepted the order issued by the buyer.
Purchase Order
A document which records a business transaction between the buyer and the seller.
Purchase Order
A legally binding contract that shows that the seller has already accepted the order issued by the buyer
Approval Process
The person who creates the document, either purchase request or order, is the
Originator
An internal request is immediately sent to the first approval stage when the approval peocess is launched
Message/Alerts Overview
Receiving And Tracking Items (_______________)
Receiving And Tracking Items (The York College, 2017)
Received im the sales invoice with name, signature and date and time received
Signing for Deliveries
Peoblem with warranties or damages
Refusing Deliveries
List of items being delivered
Record Retention
Inspected by a representative from the procurement department.
Inspecting a shipment
inform if items are incomplete based on the receipt
Partial Deliveries
onitor the mayerial going in and out (serial number)
Tracking of Goods
Issues materials to the receiver or consignee
Vendor or Consignor
Reaching their expiration dates, some goods can no longer be utilized.
Expired Stock/Inventory
