Manage Documents Flashcards
• Use Launch Services and Quick Look to open documents. • Work with apps that support Autosave and Versions. • Save and open documents saved to iCloud. • Optimize local storage to reclaim space on the system volume.
What identifies the app that should open when you double-click a document in macOS?
macOS Mojave uses a document filename extension to determine the document type. The Launch
Services process maintains a database of installed apps and the document types that they can open.
How do you engage Quick Look? Which apps support it?
You engage Quick Look by pressing the Space bar when a document is selected. Apps that support
Quick Look include the Finder, Time Machine, Mail, and most open-and-save browser dialogs.
What technology enables Quick Look to preview so many file types?
Quick Look uses plug-ins that give it the capability to preview documents. These plug-ins live in Quick
Look folders in any Library folder on macOS Mojave.
What are the built-in Quick Actions available in the Finder?
The list of actions available in Quick Actions depends on the kind of file or files you selected. Quick
Actions includes these built-in actions:
a. Rotate an image or movie—Rotate Left is the default command, but you can press and hold the
Option key to change it to Rotate Right.
b. Mark up a document or image—After you choose Markup, the file opens in a Markup window. Read
more about the Markup window in the next section.
c. Trim a movie or audio file—Choose Trim, then use the yellow handles in the trimming bar. Click Play to
test your changes, then click Revert, or click Done to save your changes and close the window. After
you click Done, macOS prompts you to replace your original file, cancel, or save your changes in a
new clip.
d. Customize—Choose Customize to open the Extensions preferences in System Preferences.
What’s Autosave? How can you identify an app that supports Autosave?
Autosave allows compatible macOS Mojave apps to automatically save changes to users’ documents. A
user just saves a document once, then never has to think about saving changes again. Apps that
support Autosave feature a Duplicate, Rename, or Move To command in the File menu.
How deep is the version history of a file that you share through email?
Documents sent through email or otherwise copied to a shared location don’t retain any version history.
Which apps can manage document-locking?
Any app that supports Autosave and the Finder can manage document locking.
What happens to your Home folder when you upgrade to iCloud Drive?
When you upgrade an iCloud account to use iCloud Drive, you won’t be able to directly access documents from OS X Yosemite 10.10 or earlier or iOS 8 or earlier. If you’re using OS X Yosemite 10.10 or earlier, you can still access Cloud Drive items from the iCloud website: www.icloud.com.
What happens to your Home folder when you upgrade to iCloud Drive?
When you upgrade an iCloud account to use iCloud Drive, you won’t be able to directly access
documents from OS X Yosemite 10.10 or earlier or iOS 8 or earlier. If you’re using OS X Yosemite 10.10
or earlier, you can still access Cloud Drive items from the iCloud website: www.icloud.com.
If you have iCloud Desktop & Documents enabled on one Mac and you enable it for another Mac, what
happens to the user’s Desktop & Documents folders?
If you enable iCloud Desktop & Documents on additional Mac computers, the Desktop & Documents
content from those Mac computers is moved into subfolders inside the iCloud Desktop & Documents
folders. For example, adding another Mac named “MyMac” results in Desktop & Documents folders
containing “MyMac—Desktop” and “MyMac—Documents.”
What happens to the user’s Desktop & Documents folders if you disable iCloud Desktop & Documents?
When you disable iCloud Desktop & Documents, the items are moved into a subfolder within iCloud
Drive, and the local Desktop and Documents folders are created as new empty folders for the local user.
Users must navigate to iCloud Drive and manually copy their files to the new (empty) Desktop &
Documents folders.
What four Recommendations does Storage Management offer you for optimizing storage?
Recommendations for optimizing storage include the following:
• Store in iCloud—Store all files, photos and messages in iCloud and keep only recent files and optimized
photos in local storage.
• Optimize Storage—Enable the removal of watched movies and TV shows in iTunes.
• Empty Trash Automatically—Automatically erase items that have been in the Trash for more than 30
days.
• Reduce Clutter—Sort through documents and other content stored on your Mac and delete what is no
longer needed.
