LSS Homework Flashcards
You have developed your project charter. You are using it to educate your team on the project objectives. Which of the following would not typically be part of the project charter?
Process Map
Note: A process map typically is not included in the project charter. They are constructed later as a tool within the project.
Your team is developing the project schedule. You want to see the relationship between all of the project tasks. Which tool do you tell your team to use to show the relationship and sequence of the major activities using nodes and arrows?
Activity Network Diagram
Note: An activity network diagram shows the relationships of the major steps in the project in sequence using nodes and arrows.
You are the Project Manager for an improvement project. Your organization’s goal is to improve the throughput of one of its most critical processes. You are explaining to your team the overall importance of the Theory of Constraints. What would you tell your team?
Identify the areas of bottlenecks in the process so they can be reduced/ eliminated.
Note: Theory of Constraints – a systematic approach to managing complex organizations by identifying and controlling key leverage points within the system or process. This includes identifying the system’s constraints (bottlenecks) and reducing/eliminating them so the throughput increases.
You are developing your team charter. You have identified the primary metric for measuring your project’s success. You now want your team to identify metrics that quantify positive side effects that result from a process improvement after the accomplishment of the primary metric. What type of metrics are your team identifying?
Secondary Metric
Note: Secondary metrics quantify side effects that result from a process improvement after accomplishing a primary metric. They are positive in nature as opposed to consequential metrics which are negative in nature.
Your project team is analyzing the links involved in a complex situation. They want to fully understand the cause-and-effect relationships. What tool would you tell your team to use for this purpose?
Interrelationship Digraph
Note: An interrelationship digraph is used to demonstrate cause-and-effect relationships to help a project team analyze the links involved in a complex situation.
You are a Green Belt leading a complex process improvement project for your organization. You need some advice on some of the technical aspects of the project. Which Belt is the technical expert that is the “go to” person for mentoring other belts on the Six Sigma methodology?
Master Black Belt
Note: A Master Black Belt is a technical expert, a “go to” person for the Six Sigma methodology. Master Black Belts mentor Black Belts and Green Belts through their projects and support Champions. In addition to applying Six Sigma, Master Black Belts are capable of teaching others in the practices and tools. Being a Master Black Belt is a full-time position.
Your team has heard of Lean Six Sigma but you are explaining to them that they are two separate methodologies. You explain that both methodologies are important to the success your organization. You tell your team the ideal relationship between Lean and Six Sigma methods can be best described as what?
Lean and Six Sigma should be integrated so that the overall improvements will be sustained and continually reinforced.
Note: The lean and Six Sigma methods will be more efficient and deliver the intended benefits when conducted together.
You want your team to understand the benefit of your project to your organization, so they understand the importance of staying on budget. You are explaining it in terms of the payback period so they understand that any increase in costs will increase the amount of time it will take to payback the initial project cost. You use the following details to explain the concept: A project is projected to cost the organization $10,000 to finish. The project is expected to give the organization a gain of $2000 per month starting 3 months from project completion. What will you explain to your team is the payback period for this project?
8 months
Note: To calculate the payback period take the cost ($10,000) / gain ($2000) + number of months until a profit is realized (3 months). $10,000/$2,000 = 5 months + 3 months = 8 months.
As a Project Manager you know that much of what you and your team will do is communications. You are having a discussion with your team about ways to communicate as you are developing your communications plan. You explain to them that this type of communication tends to be one-directional in nature and does not require a response from the recipient?
Top-Down Communications
Note: Top-Down Communications tends to be one-directional in nature and does not require a response from the recipient.
Your project team is new to the project, and they are trying to find what is included in the deliverable. What document would you direct them to that defines the boundaries of the Six Sigma project, and sets limits on what is and is not included that will help keep the project team focused, motivated, and aligned?
Project Scope
Note: A Project Scope is the document that defines the boundaries of teh Six Sigma project and sets limits on what is and is not included in teh project, which helps to keep the project team focused, motivated, and aligned.
You want to make sure your project team is successful. You want your team to look at the environment that may have an effect on your project. What analysis technique should you explain to your team as a way to look at their external environment?
PESTLE
Note: The PESTLE (Political, Economic, Social, Technological, Legal, Environmental) acronym identifies the external business environment factors that can affect the value and desired outcomes of a project.
Your team has created a network diagram to serve as the project schedule. Through your experience you know that stakeholders will not understand the complex network diagram. You tell your team they need to create a version of the schedule that is easy for the stakeholders to visualize. Which chart will the team most likely create to represent your schedule to your project stakeholders?
Gantt Chart
Note: A Gantt chart is a type of bar chart that illustrates a project schedule. This chart lists the tasks to be performed on the vertical axis, and time intervals on the horizontal axis. The width of the horizontal bars in the graph shows the duration of each activity. Gantt charts illustrate the start and finish dates of the terminal elements and summary elements of a project. Terminal elements and summary elements constitute the work breakdown structure of the project. Modern Gantt charts also show the dependency (i.e., precedence network) relationships between activities. Gantt charts can be used to show current schedule status using percent-complete shadings and a vertical “TODAY” line.
Your project team wants to break down a process into increasingly finer levels of detail for further analysis. They want to be able to use this to get to the root cause of a problem. You tell your team this would be the most appropriate tool for this purpose?
Tree Diagram
Note: A tree diagram is used to successively break down and analyze a process into increasingly finer levels of detail, and it can be used when working to get to a problem’s root cause.
You are developing a strategy to look at your team’s performance. You want to use benchmarks to create performance metrics for the project. You want to develop a metric based on the gold standard no matter the industry. Which type of benchmarking would you use?
Best in Class
Note: Collaborative benchmarking take place as part of a group. Competitive looks at competitors in an industry; Best in class looks at the gold standard no matter what industry; and Best in Industry looks at the best within a specific industry.
Your team is having some conflict, and you are starting to see that the conflict has begun to become detrimental to the team. You think you need some assistance from outside the team. Who would you call to assist the team when disputes arise in a Six Sigma project, and help the parties involved move beyond an impasse by collaborating effectively?
Facilitator
Note: A facilitator is the individual who assists the team when disputes arise, encourages members to voice their opinions, and aids the parties involved move beyond differences.
You are discussing with your team a future tool of design of experiments. You want them to start thinking about how they will run tests to narrow down identified independent variables. You are familiarizing your team with some of the quality theorists that played a part in developing the foundations that Six Sigma is built on. Which quality pioneer is best known for developing engineering methods for robust product design and championed the fractional factorial design?
Genichi Taguchi
Note: Genichi Taguchi is best known for his engineering techniques. One aspect of his methods uses the loss function and signal-to-noise ratio as a way of measuring the cost of not meeting an expected value. Methods also involve the use of statistical methods for the design of a product’s systems, parameters, and tolerances. Methods all focus on creating a robust product in the design phase by ensuring consistency.
You and your team are creating a plan that is large, must be completed on time, and has a high cost of failure. You want them to identify and be able to look at what elements could go wrong. What tool is most appropriate?
Process Decision Program Chart
Note: A process decision program chart is used to identify elements that can go wrong in a proposed plan that is large, must be completed on schedule, and has a high price of failure.
You have an accepted deliverable for your project. You have completed the administrative, financial, and legal aspects of project closure. What is the final step in the project closure process?
Conduct a post implementation review (PIR)
Note: Conducting a post implementation review (PIR) is the final step in the project closure process.
Your team is beginning to work on a process improvement project. You tell your team they cannot look at the process as a standalone process. You explain that processes are part of a collection of interacting forces within the organization. What type of mindset do you tell your team they need to have?
System Mindset
Note: A system mindset looks at systems in an organization. Systems are a collection of interacting forces that implement processes and coordinate resources and supporting services to help processes succeed and improve.
Projects take money and resources within an organization. Projects should only be selected that add value to the organization. You want your team to look at the true value of your current project. Who do you tell them ultimately defines a product’s value?
Customers
Note: The customer ultimately defines the value of a product. Customers are interested in specific products, with specific features, at specific prices. If these expectations are not met, the product has less value to the customer. Companies should always be striving to find new ways of communicating with the customer to determine their wants and needs.
There are a number of quality theorists that created concepts that formed the foundations that Six Sigma is built upon. The quality pioneer Joseph Juran created the concept that 80% of the defects can be addressed through focusing on 20% of the issues. This concept is referred to as?
Pareto Principle
Note: Pareto Principle describes the technique that helps to identify the top portion of causes that need to be addressed to resolve the majority of problems. Commonly referred to as “80/20” rule, under the assumption that, in all situations, 20% of causes determine 80% of problems.
You want your team to focus on process level metrics to ensure overall project success within the organization. Your team is confused on what process level metrics are. What would you tell your team?
Measurements made by workers and machinery to ensure normal operation
Note: Measurements made by workers and machinery to ensure normal operations are process level metrics. Once an improvement project has been selected and defined, process level metrics are vital to the measure, analyze, improve, and control (MAIC) phases of Six Sigma.
The team is trying to rank the failures identified in the Failure Mode and Effects Analysis (FMEA). You tell them to look at the criticality which they do not know how to calculate. How do you describe to your team how criticality is assigned in a failure mode and effects analysis (FMEA)?
Criticality is assigned based on how the failure will affect the system as a whole.
Note: A FMEA is a detailed analysis of a system. FMEAs examine the system down to the component level and classify items into three categories: failure mode, effect of the failure, and probability of the failure’s occurrence. After an item is categorized, it is assigned a criticality value based on how the failure will affect the system as a whole. Higher criticality values indicate a serious effect on the system.
One of the hallmarks of lean is a pull system. You want your team to learn from some of the industry leaders. You want them to research the lean system developed by Toyota Management Systems which allowed Toyota to meet customer demand at the time of need. What is the system you tell your team to research?
JIT
Note: Just In Time (JIT) is a production management system that determines that everything must be produced, transported or purchased at the exact time. It can be applied in any organization to reduce inventories and the costs arising. With this system, the product or raw material arrives at the place of use only at the exact moment it is necessary. Products are only manufactured or delivered in time to be sold or assembled.
An organization has to stay competitive to survive. With this in mind you explain to your team why it is important to use Six Sigma processes. What do you tell your team?
To consistently develop near-perfect products and services
Note: Using statistical tools and project work, Six Sigma processes allow companies to deliver near-perfect products and services. Six Sigma as a management strategy has proven to increase profitability and enhance product quality.
Your team knows that cost reduction and profitability are important to your organization. You tell your team they can reduce costs by focusing on making systems, processes and products as close to perfect as possible eliminating defects. What are these costs called?
COPQ
Note: Cost of Poor Quality (COPQ) or poor quality costs (PQC), are costs that would disappear if systems, processes, and products were perfect. COPQ was popularized by IBM.
You tell your team that metrics should not focus on a single individual measure. You want to make sure the team choices the right performance metrics. What consideration do you tell them must be made regarding effective process performance metrics?
Determine metrics after you have completed your measurements.
Note: Metrics should not focus on a single individual measure. To create an effective measurement system, metrics should be balanced across all areas of the business. For example, focus should not only be on quality, but also on shareholder value, customers, and employees.
The Black Belt defines business strategy, steers the team and enables its success. True or False?
False
Note: This is the role of the Champion.
There are two types of Failure Mode and Effects Analysis (FMEA). Which type of Failure Mode and Effects Analysis (FMEA) is used to study and evaluate manufacturing and assembly?
Process
Note: Process FMEAs (PFMEAs) are concerned with manufacturing and assembly processes. PFMEAs examine and attempt to minimize the causes of failures by operations performed in the manufacturing and assembly process. A PFMEA is typically done before or after the feasibility stage of development and prior to the tooling of machines used in the manufacturing process.
You are explaining to your team that it is important to narrow the trivial many independent variables to the vital few independent variables. There is an important concept in Six Sigma concerned with reducing variation in the “Xs” which will improve the quality of the “Y”. What is the formula that explains this important concept?
Y = f(X)
Note: Y = f(x) is a fundamental principle to the Six Sigma methodology. In its simplest form it is called “cause and effect”. In its more robust mathematical form it is called “Y is equal to a function of X”. In the mathematical sense it is data driven and precise, as you would expect in a Six Sigma approach. Six Sigma will always refer to an output or the result as a Y and will always refer to an input that is associated with or creates the output as an X.
You want to know if your process is capable enough to meet customer demand. You tell your team they need to understand the heartbeat of the lean organization. What metric should the team be looking at?
Takt Time
Note: Takt Time regulates the production of products. Takt time refers to the amount of time it takes to complete a single product. It is calculated by dividing the available production time by the rate of customer demand. Takt time is often referred to as the heartbeat of the lean organization.
Deming created a model use for continuous improvement. Later he worked with Shewhart on an updated model known as the Deming-Shewhart cycle. What is this model?
PDSA
Note: The Plan-Do-Study-Act (PDSA) project methodology is also known as the Deming-Shewhart cycle. This methodology consists of planning an improvement-oriented change, implementing the change on a small scale, studying the results of the change, and finally, adopting the change on a large scale.
It is important to keep workstations organized and clean to help gain process efficiencies. Which lean manufacturing tool improves workplace efficiency and eliminates wastes?
5S
Note: 5S is a lean manufacturing tool that improves workplace efficiency and eliminates wastes. IT does this through the 5S’s of Sort, Straighten, Shine, Standardize and Sustain.
Which lean manufacturing tool improves workplace efficiency and eliminates wastes?
5S
Note: 5S is a lean manufacturing tool that improves workplace efficiency and eliminates wastes. IT does this through the 5S’s of Sort, Straighten, Shine, Standardize and Sustain.
Which project methodology is also known as the Deming-Shewhart cycle?
PDSA
Note: The Plan-Do-Study-Act (PDSA) project methodology is also known as the Deming-Shewhart cycle. This methodology consists of planning an improvement-oriented change, implementing the change on a small scale, studying the results of the change, and finally, adopting the change on a large scale.
What are process level metrics?
Measurements made by workers and machinery to ensure normal operation
Note: Measurements made by workers and machinery to ensure normal operations are process level metrics. Once an improvement project has been selected and defined, process level metrics are vital to the measure, analyze, improve, and control (MAIC) phases of Six Sigma.
How is criticality assigned in a failure mode and effects analysis (FMEA)?
Criticality is assigned based on how the failure will affect the system as a whole.
Note: A FMEA is a detailed analysis of a system. FMEAs examine the system down to the component level and classify items into three categories: failure mode, effect of the failure, and probability of the failure’s occurrence. After an item is categorized, it is assigned a criticality value based on how the failure will affect the system as a whole. Higher criticality values indicate a serious effect on the system.
A lean system developed by Toyota Management Systems which was a pull system driven by the pull of the manufacturer or customer is called ______________________?
JIT
Note: Just In Time (JIT) is a production management system that determines that everything must be produced, transported or purchased at the exact time. It can be applied in any organization to reduce inventories and the costs arising. With this system, the product or raw material arrives at the place of use only at the exact moment it is necessary. Products are only manufactured or delivered in time to be sold or assembled.
Why would an organization use Six Sigma processes?
To consistently develop near-perfect products and services
Note: Using statistical tools and project work, Six Sigma processes allow companies to deliver near-perfect products and services. Six Sigma as a management strategy has proven to increase profitability and enhance product quality.
What consideration must be made regarding effective process performance metrics?
Determine metrics after you have completed your measurements.
Note: Metrics should not focus on a single individual measure. To create an effective measurement system, metrics should be balanced across all areas of the business. For example, focus should not only be on quality, but also on shareholder value, customers, and employees.
Which metric is an appropriate measure of a profit performance goal?
Return on Investment
Note: To determine if a specified performance goal has been reached, an appropriate metric must be defined. A metric is a numerical measurement of performance relating to a goal. Each performance goal you wish to achieve should have multiple performance metrics. For example, if you wish to achieve a performance goal relating to profit, you would measure metrics such as stockholder value, capital investments, return on investment, sales dollars, and profit margins on sales.
If the first step in a process has a daily yield of 70%, the second step has a daily yield of 80%, and the third step has a yield of 75%, what is the Rolled Throughput Yield (RTY)?
42%
Note: The Rolled Throughput Yield (RTY) is calculated by multiplying together the daily yields of the three individual processes (.80 x .70 x .75) = .42 or 42%.
Ultimately, who defines a product’s value?
Customers
Note: The customer ultimately defines the value of a product. Customers are interested in specific products, with specific features, at specific prices. If these expectations are not met, the product has less value to the customer. Companies should always be striving to find new ways of communicating with the customer to determine their wants and needs.
This business document captures the reasoning for initiating a project or task?
Business Case
Note: A business case captures the reasoning for initiating a project or task. It is often presented in a well-structured written document, but may also come in the form of a short verbal agreement or presentation. The logic of the business case is that, whenever resources such as money or effort are consumed, they should be in support of a specific business need.
Which type of Failure Mode and Effects Analysis (FMEA) is used to study and evaluate manufacturing and assembly?
Process
Note: Process FMEAs (PFMEAs) are concerned with manufacturing and assembly processes. PFMEAs examine and attempt to minimize the causes of failures by operations performed in the manufacturing and assembly process. A PFMEA is typically done before or after the feasibility stage of development and prior to the tooling of machines used in the manufacturing process.
Semi-finished products are an example of which category of muda?
Inventory
Note: Inventory is one of the seven categories of muda (waste) widely used in industry. Inventory is considered waste as it does not add value to a product or to the consumer and requires extra space, transportation, and materials. Examples of inventory include parts, raw material, semi-finished goods (also known as work-in-progress), supplies, and finished goods.
A Belt is evaluating the Critical to Quality (CTQ) characteristics as part of their latest project. What must the Belt understand to fully understand the CTQ characteristics?
Voice of the Customer
Note: CTQ are the key measurable characteristics of a product or process whose performance standards or specification limits must be met in order to satisfy the customer. They align improvement or design efforts with customer requirements.
Which lean concept is also known as the heartbeat of the lean organization?
Takt Time
Note: Takt Time regulates the production of products. Takt time refers to the amount of time it takes to complete a single product. It is calculated by dividing the available production time by the rate of customer demand. Takt time is often referred to as the heartbeat of the lean organization.
The quality pioneer Joseph Juran created the concept that 80% of the defects can be addressed through focusing on 20% of the issues. This concept is referred to as?
Pareto Analysis
Note: Pareto Analysis is a technique that helps to identify the top portion of causes that need to be addressed to resolve the majority of problems. Commonly referred to as “80/20” rule, under the assumption that, in all situations, 20% of causes determine 80% of problems.
You want to understand if there is a correlation between an independent and dependent variable. Which graphical method do you tell your team to develop that will display this possible correlation?
Scatter diagram
Note: Scatter diagrams, also known as correlation charts, display XY-coordinate data points to show a relationship between two variables. Once data points are plotted, a correlation between the variables can be determined if a center line can easily be fitted between the data points. If the fitting center line is straight, it may indicate a positive or negative relationship between the variables, while curved lines indicate non-linear relationships. If a center line cannot be easily drawn between the data points, it typically indicates no correlation.
You want your team to choose a measurement device that will maintain its accuracy over time. You told your team to focus on what aspect of the measurement system?
Stability
Note: Stability: Ability of a measurement system to produce the same measurement values when assessing the same sample over time. Stability just looks for changes in the accuracy or Bias over time.
Sensitivity is defined as “the ability to detect the variance of a measurement as small as one-tenth of the smallest value between the specification for total tolerance or process range”?
True
Note: The ability to detect the variance of a measurement as small as one-tenth of the smallest value between the specification for total tolerance or process range is known as sensitivity. The lack of sensitivity by the measurement instrument will affect both the precision and accuracy of the data values.
The project team is concerned with whether the gage has the same accuracy for all sizes of objects being measured. Which aspect of accuracy is your team most concerned with?
Linearity
Note: Linearity: Is the consistency of the bias throughout the measurement range of the device.
Given a standard deviation of 3 and a specification limit range from 50 to 120, what is the ratio of the precision distribution to the precision total?
0.26
Note: The ratio of the precision distribution to the precision total, also known as the precision/tolerance ratio, is 0.26 in this example.
This value was calculated by using the following formula:
- 6*standard deviation / (USL - LSL)
- 6*3 / (120 - 50)
- 18 / 70 = 0.257