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LPM Lesson 4 - Establishing Investment Funding Flashcards

Lean Budget Guardrails LPM Events Overview Strategic Portfolio Review & Sync Participatory Budgeting

1
Q

True/False - There is a single set of budget guardrails for the Enterprise?

A

False. Each Portfolio establishes a set of budget guardrais.

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2
Q

What are the 4 lean budget guardrails?

A
  1. Guiding investments by horizon
  2. Apply capacity allocation
  3. Approve significant initiatives
  4. Continuous Business Owner engagement
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3
Q

True/False - LPM should apply equal funding for each investment horizon?

A

False. LPM identifies the % of the portfolio budget to be invested to each horizon.

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4
Q

What are the 3 components (types of work) to Portfolio Capacity Allocation?

A
  1. New Features
  2. Enablers
  3. Tech debt/maintenance
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5
Q

What are the 5 qualities a Business Owner should posses?

A
  1. Responsible for Business Outcomes
  2. Steer the ART
  3. Speak to technical competence
  4. Speak for the customer and business
  5. Approve PI plans
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6
Q

What 3 things does a Business Owner do?

A
  1. Provide input for backlog refinement
  2. Ensure alignment with business objectives
  3. Prepare business context (milestones & significant dependencies)
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7
Q

True/False - a Business Owner is only active during PI planning sessions?

A

False. They stay continually engaged with activities such as Solution Demos and contribute to release-on-demand strategy.

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8
Q

What are the 3 LPM events?

A
  1. Strategic Portfolio Review
  2. Portfolio Sync
  3. Participatory Budgeting
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9
Q

What is the recommended cadence for Strategic Portfolio Review?

A

Quarterly

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10
Q

What is the recommended cadence for Portfolio Sync?

A

Monthly

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11
Q

What is the recommended cadence for Participatory Budgeting?

A

Bi-Annual

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12
Q

What are the 3 components to the Strategic Portfolio Review?

A
  1. Focused on achieve and advancing Portfolio Vision
  2. Provides continuous strategy, implementation and budget alignment
  3. Held quarterly at least 1 month before the next PI Planning
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13
Q

What are the 3 components to the Portfolio Sync?

A
  1. Focused on Portfolio Operations
  2. Provide visibility into how well the Portfolio is progressing towards meeting its objectives
  3. Held monthly and may be replaced with Strat. Portfolio Review
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14
Q

What are the 3 components to Participatory Budgeting?

A
  1. Focused on establishing and adjusting Lean Budgets
  2. Provides a forum for stakeholders to decide how to invest the Portfolio Budget across Solutions and Epics
  3. Held every 2 PIs
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15
Q

Which meeting is used to maintain Portfolio Vision?

A

Strategic Portfolio Review

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16
Q

Which meeting is used to Update the Portfolio Roadmap?

A

Portfolio Sync

17
Q

Which meeting is used to review Portfolio Roadmap?

A

Strategic Portfolio Review

18
Q

Which meeting is used to address cross Value Stream coordination

A

Portfolio Sync

19
Q

Which meeting is used to Address blocks and impediments

A

Portfolio Sync

20
Q

Which meeting is used to review Portfolio Metrics & KPIs

A

Strategic Portfolio Review

21
Q

Reviewing the results of MVPs and determining to pivot, persevere or stop is an example agenda item for which meeting?

A

Strategic Portfolio Review

22
Q

Reviewing Strategic Themes and OKRs is an example agenda item from which meeting?

A

Strategic Portfolio Review

23
Q

Review and action Lean Metrics is an example agenda item from which meeting?

A

Portfolio Sync

24
Q

Planning for cross-Value Stream dependencies and releases is an example agenda item from which meeting?

A

Portfolio Sync

25
Q

What are the 4 steps needed to run a successful Participatory Budgeting sessions?

A
  1. Prepare the content
  2. Assemble the participants
  3. Conduct budgeting events
  4. Analyze the result
26
Q

During Participatory Budgeting session, does (A) each person at the table gets an equal share of the budget to invest or (B) budget is portioned out based on seniority, with the most senior title getting the largest portion of the budget to allocate?

A

A - every voice is equal at the table during Participatory Budgeting.

27
Q

During Participatory Budgeting, in general, do you fund the baseline solution or the new Epics first?

A

Baseline solution (Run).

28
Q

True/False, Participatory Budgeting creates the budget/funding for the Portfolio.

A

False - it sets the Value Stream budgets.

29
Q

Who establishes the Portfolio Budget?

A

The Enterprise establishes to the total Portfolio budget.

30
Q

How often are Value Stream budgets adjusted?

A

Typically, 2x/year.

Less frequently and it may limit agility
More frequently and it planning may be more challenging.

31
Q

What happens after analyzing the results of the Participatory Budgeting session?

A

Adjust Value Stream budgets as needed. Total Portfolio budget remains the same.

Then, Implement.

LPM (7 decks)

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