LO3 Understand the situational context of a project Flashcards
What is a project?
Purpose
Timescale
Outcome
People
Management
Purpose
- A project is set up to Achieve objectives then terminate
- It is also Set up to bring about change and achieve a planned objective
Timescale
- Limited
- temporary
- Pre-defined start and end date
Outcome
- Unique product or service
People
- Temporary Teams formed across the organisational boundaries to meet project needs
- May not be aligned with project structure
What is Business as usual? (BAU)
Purpose
Timescale
Outcome
People
Management
Purpose
- Sustain the organisation to achieve its business purpose and goals
Timescale
- ongoing
- no defined end point
Outcome
- repetitive
- non unique product, service or result
People
- Teams formed within organisational structure
- Teams aligned to suit functional demands within business
PESTLE Analysis
What is it?
Why is it used?
When is it used?
How is it used?
What is it?
Political, economic, sociological, technological, legal, environmental
Why is it used?
Helps project management understand the environment in which the project operates
When is it used?
Business case creation
How is it used?
PESTLE analysis helps to evaluate the options available to achieve the project desired objectives
More options may come available following a PESTLE analysis
SWOT Analysis
What is it?
Why is it used?
When is it used?
How is it used?
What is it?
Strengths, weaknesses, opportunities and threats
Why is it used?
Understand the SWOT’s that each project option may face
When is it used?
It can be used during a project to uncover opportunities missed during previous analysis
Concept phase to evaluate the options being considered at that point
VUCA Analysis
What is it?
Why is it used?
When is it used?
What is it?
- Volatility, uncertainty, complexity and ambiguity
- It is an analysis tool to understand
Why is it used?
- Represents increasingly vulnerable and unpredictable contexts
When is it used?
- Key implication of VUCA conditions is that there is uncertainty that makes it difficult to predict and plan with great accuracy.
Understanding the legal and regulatory environment within a project such as:
- Working conditions
- Management of risk in the workplace
- Governance
- Sustainability
Working conditions
- Working conditions are set out by employment law
- Governs what employers can expect from employees, what it tells them to do and rights at work
- Covers types of discrimination, disability provisions, dismissal of employees and grievance procedures, working hours, leave entitlement, employment contracts and pay
- Project manager must understand which legislative requirement to use
- Project manager must ensure necessary training and communication is conducted
- Project manager must create the right working conditions for the project in accordance with legislation
Management of risk in the workplace
- PM must understand risks in area of work and take steps to highlight these and take proactive steps to manage the risks
- This also extends to all staff within the business
- Health and safety within a project will be outlined by the health, safety and environmental management plan
- This outlines
Governance
Sustainability
