Lesson-6-HMIS

Question 1

“specially designed to assist in the management and planning of health programmes, as opposed to delivery of care”

Answer 1

defined by the World Health Organization (2004)

Question 2

The health component of HMIS refers to

Answer 2

clinical studies to understand medical terminologies, clinical procedures, and database processes;

Question 3

management refers to

Answer 3

principles that help administer the health care enterprise;

Question 4

information system refers to

Answer 4

the ability to analyze and implement applications for efficient and effective transfer of patient information

Question 5

one of the six building blocks essential for health system strengthening.

Answer 5

An HMIS

Question 6

What is HMIS?

Answer 6

• a data collection system specifically
  designed to support planning, management, and decision-making in health facilities and organizations.
• is a set of integrated components and procedures organized with the objective of generating information that will improve health care management decisions at all levels of the health system.
• a routine monitoring system that evaluates the process with the intention of providing warning signals through the use of indicators

Question 7

At the health unit level, HMIS is used by

Answer 7

the health unit in-charge and the Health Unit Management Committee to plan and coordinate health care services in their catchment area.

Question 8

Information collected is

Answer 8

• relevant
• functional
• integrated
• collected on a routine basis

Question 9

The major role of HMIS

Answer 9

to provide quality information to support decision-making at all levels of the health care system in any medical institution

Question 10

An HMIS needs to be

Answer 10

• complete
• consistent
• clear
• simple
• cost-effective
• accessible
• confidential
  (Janneh,2002)

Question 11

Data acquisition

Answer 11

generation and collection of data through the input of standard coded formats (e.g, barcodes) to assist in the faster mechanical reading and capturing of data.

Question 12

Data verification

Answer 12

involves data authentication and validation. The authority, validity, and
an reliability of the data sources help ensure quality of gathered data.

Question 13

Data management, also called processing phase, includes

Answer 13

data storage, data classification, data
update, and data computation.

Question 14

includes preservation and archiving of data. It is advisable that data which are no
longer actively used should be archived. At times, it is mandatory and part of legislation.

Answer 14

Data storage

Question 15

also called data organization, which sets the efficiency of the system. Key parameters should be used for data classification schemes for easier data search.

Answer 15

Data classification

Question 16

requires various forms of data manipulation and data transformation
(e.g., mathematical models, linear and nonlinear transformation, statistical and probabilistic approaches, and other data analytic processes). This function allows data analysis, synthesis, and evaluation so that data can be used not only for decision-making but also for other
tactical and operational use.

Answer 16

Data computation

Question 17

facilitates new and changing information and requires constant monitoring.
For HMIS, the mechanism for data maintenance must be in place for updating changes for manual or automated transactions.

Answer 17

Data update

Question 18

Data output includes

Answer 18

data retrieval and data presentation

Question 19

Data input includes

Answer 19

data acquisition and data verificat

Question 20

List of Functions of HMIS

Answer 20

1. Client data
2. Scheduling
3. Authorization tracking
4. Billing
5. Accounts receivable (A/R) management
6. Reporting
7. Medical record
8. Compliance
9. Financial data

Question 21

relates to all the information of the client which is related to his or her transactions,
reports, and other information such as client billing data, clinical data, and other client data.

Answer 21

Client data

Question 22

Scheduling

Answer 22

observed to distribute resources to areas that need them. An example is linking the
schedule to the billing of the entity.

Question 23

focuses on monitoring of the authorized personnel and their use of the authorized units.

Answer 23

Authorization tracking

Question 24

refers to the notification of the charges for the patient and other related documents such as the compliant electronic claim.

Answer 24

Billing

Question 25

Accounts receivable (A/R) management

Answer 25

ensures that customers are properly notified about their bill and will settle it accordingly. Data for A/R management include tracking aging of unpaid
services, tracking reasons for denials, and aged receivable report by payer source.

Question 26

reports issued by the entity which could be basic reports or report writer.

Answer 26

Reporting

Question 27

Medical record

Answer 27

also called an electronic health record (EHR), is a collection of digital
information about a patient. Aside from patient registration, the data could include assessment, treatment plan, and progress/encounter notes.

Question 28

refers to procedure that should be followed for the improvement of the condition of the patient or the service provided such as treatment plan and progress note.

Answer 28

Compliance

Question 29

Financial data

Answer 29

refers to information relating to the performance of the entity collected tor administering purposes. These include financial reports, general ledger, payroll, and accounts payable.

Question 30

Determinants of HMIS Performance Area

Answer 30

1. Behavioral determinants
2. Organizational determinants
3. Technical determinants

Question 31

PRISM Framework meaning

Answer 31

Performance of Routine Information Systems Management (PRISM)

Question 32

Three determinants of HMIS performance (PRISM Framework)

Answer 32

Behavioral determinants –knowledge,skills, attitudes, values, and motivation of the people who collect and use data,

Organizational/environmental determinants - information culture, structure, resources, roles, and
responsibilities of the health system and key contributors at each level

• Technical determinants - data collection processes, systems, forms, and methods

Question 33

defines the various components of the routine health information system (RHIS) and their linkages to produce better quality data and continuous use of information, leading to better health system performance and, consequently, better health outcomes.

Answer 33

The PRISM (Performance of Routine Information Systems Management) framework