Lesson-6-HMIS Flashcards
“specially designed to assist in the management and planning of health programmes, as opposed to delivery of care”
defined by the World Health Organization (2004)
The health component of HMIS refers to
clinical studies to understand medical terminologies, clinical procedures, and database processes;
management refers to
principles that help administer the health care enterprise;
information system refers to
the ability to analyze and implement applications for efficient and effective transfer of patient information
one of the six building blocks essential for health system strengthening.
An HMIS
What is HMIS?
- a data collection system specifically
designed to support planning, management, and decision-making in health facilities and organizations. - is a set of integrated components and procedures organized with the objective of generating information that will improve health care management decisions at all levels of the health system.
- a routine monitoring system that evaluates the process with the intention of providing warning signals through the use of indicators
At the health unit level, HMIS is used by
the health unit in-charge and the Health Unit Management Committee to plan and coordinate health care services in their catchment area.
Information collected is
- relevant
- functional
- integrated
- collected on a routine basis
The major role of HMIS
to provide quality information to support decision-making at all levels of the health care system in any medical institution
An HMIS needs to be
- complete
- consistent
- clear
- simple
- cost-effective
- accessible
- confidential
(Janneh,2002)
Data acquisition
generation and collection of data through the input of standard coded formats (e.g, barcodes) to assist in the faster mechanical reading and capturing of data.
Data verification
involves data authentication and validation. The authority, validity, and
an reliability of the data sources help ensure quality of gathered data.
Data management, also called processing phase, includes
data storage, data classification, data
update, and data computation.
includes preservation and archiving of data. It is advisable that data which are no
longer actively used should be archived. At times, it is mandatory and part of legislation.
Data storage
also called data organization, which sets the efficiency of the system. Key parameters should be used for data classification schemes for easier data search.
Data classification
requires various forms of data manipulation and data transformation
(e.g., mathematical models, linear and nonlinear transformation, statistical and probabilistic approaches, and other data analytic processes). This function allows data analysis, synthesis, and evaluation so that data can be used not only for decision-making but also for other
tactical and operational use.
Data computation
facilitates new and changing information and requires constant monitoring.
For HMIS, the mechanism for data maintenance must be in place for updating changes for manual or automated transactions.
Data update
Data output includes
data retrieval and data presentation
Data input includes
data acquisition and data verificat
List of Functions of HMIS
- Client data
- Scheduling
- Authorization tracking
- Billing
- Accounts receivable (A/R) management
- Reporting
- Medical record
- Compliance
- Financial data
relates to all the information of the client which is related to his or her transactions,
reports, and other information such as client billing data, clinical data, and other client data.
Client data
Scheduling
observed to distribute resources to areas that need them. An example is linking the
schedule to the billing of the entity.
focuses on monitoring of the authorized personnel and their use of the authorized units.
Authorization tracking
refers to the notification of the charges for the patient and other related documents such as the compliant electronic claim.
Billing
