LESSON 5:Working with Visual Elements & Expanding on Powerpoint Basics Flashcards
are dynamic diagrams and graphics
available for use on your slides
SmartArt graphics
Each ____________ style can be altered in countless ways
to give you artistic control
SmartArt graphic
are useful for showing the hierarchical
structure and relationships within an organization
Organization Charts
You can type text _______ in the graphic or you can open the
_______ to the left of the SmartArt graphic to enter the text
directly;Text pane
You can_____ the text boxes. You can______a SmartArt graphic
format; animate
How to Insert SmartArt PowerPoint
1.Open your PowerPoint presentation.
2. In your PowerPoint presentation, click the “Insert” tab.
3. Navigate and select the “SmartArt” button.
4. Select a group in the option under SmartArt Graphic.
Input Text to SmartArt Graphic
1.Click on the SmartArt graphic, then select a particular text pane in
your SmartArt graphic.
2. A dialog box for your text box will appear. Select a specific section and
3. You have now input a text into your SmartArt graphic.
Add shape to SmartArt PowerPoint
1 .In your existing PowerPoint presentation, select the entire SmartArt graphic.
2. Look for the “SmartArt tool” pane and select the “Design” tab.
3. Select the shape where you want to insert a new shape in your
SmartArt graphic, then navigate to “Create graphic group.”
4. Select “Add Shape,
“ a drop-down arrow will open, and select from the
options where you want to insert the new shape in your SmartArt.
5. Your new shape will now
appear in your PowerPoint
presentation.
stand out for making complex
information easy to read at a glance. They’re
ideal for identifying trends, representing
patterns, and making decisions easier.
Charts and graphs
What is the difference between a chart and a graph in PowerPoint?
CHARTS refer to any visual representation of data, whether graphical or non-graphical (such as tables). GRAPHS, on the other hand, refer specifically to the graphical representation of data (such as bar
charts). In other words, ALL GRAPHS
ARE CHARTS, but NOT ALL CHARTS ARE GRAPHS
How to Make a Chart in PowerPoint?
1.Select the slide where you want to add the chart. Choose
the Insert tab, then select the Illustrations group’s Chart
option.
2.A dialog box for inserting charts will appear. Choose a category on the left, then double-click the chart you want on the right.
3.When inserted, the chart appears alongside a spreadsheet. Here, you have to replace the placeholder data with your own details. To edit your chart’s content, use the selection handles in the spreadsheet to add or remove data.
4.When inserting a chart, you will see small buttons on the upper
right side of the chart. Format using the Chart Elements button. Click on “+” to tweak thechart title, data labels, and more. Use the Chart Styles button (brush) to change the chart’s color or style. Finally, the Chart Filters button (funnel) will show or hide data from your chart.
help organize and display data in a structured way for presentations. They’re
made up of rows and columns containing text, numerical data, or other information.
PowerPoint tables
How to Make a Table in PowerPoint?
1.Click on Insert and then on Table. Next, just drag the mouse down to choose the number of rows and columns you need.
2.Should you require a bigger table? You can manually select the values for the columns and rows.
Applying style in your table presentation
To edit your tables, first select a cell. Then, click on the Design tab
to pick the style you like best. Finally, click on the drop-down arrow to see the complete Table Styles gallery.
How to add a row to a table in PowerPoint?
1.Click on a cell in the existing table. Go to the Layout tab in the ribbon and select Insert. Select
Insert Rows Above or Insert Rows Below, depending
on where you want to add the new row.
CREATING SHAPES AND OBJECTS
When you select an inserted object, ________ appear
at the edges of the graphic.
These small squares are called ______. They indicate
that the objects are selected, and they allow you to
manipulate the object.
Drag these handles to________ the object. The yellow boxes
are the adjustment handles. The green circle is the rotate
handle.
You can rotate, fill, scale or size an object, as well as
change its color and position.
You can select more than one object using mouse.
little squares; handles; resize
APPLYING FORMATTING
The Drawing Tools Format Tab on the Ribbon contains tools to apply formating to _____________.
You can change the fill, line or font color. You can apply __________ or ________________ or arrange objects
for added effects.
You can fill a shape with colors, or use a picture, gradient, or texture to fill a shape.
You can change a line color, and also the __________ and appearance of the line.
_________ include Shadows, Reflection, Glow, Soft Edges, Bevel and 3-D rotation.
__________ effect can make an image look as though it is a watercolor painting, broken glass, wrapped in
plastics or even cast in cement.
visual elements; Shape Styles or WordArt Styles; thickness; Shape effects; Artistic
APPLYING FORMATTING
CHANGE THE TEXT COLOR (steps)
- To change multiple shapes or text boxes, click the first shape or text box, and then press and hold Ctrl while you click the
other shapes or text boxes. - On the Drawing Tools Format tab, click Text Fill and, under Theme Colors, pick the color you want.
APPLYING FORMATTING
CHANGE THE INSIDE(FILL) COLOR (steps)
Select the shape or text box to
change. When you do that, the
Drawing Tools appear.
1. To change multiple shapes or text
boxes, click the first shape or text
box, and then press and hold Ctrl while
you click the other shapes or text
boxes.
- Click Shape Fill, and under Theme
Colors, pick the color you want.
COPYING OR MOVING AN OBJECT
To move an object, first select it and then drag it into place.
You can cut, copy, and paste objects the same way to Text.
Groupings allow you to work with several items as if they
were one object.
CREATE A TEXT BOX ON A SHAPE
- To place text inside a shape, simply click the shape and then begin to type.
- You cannot type text on an object that is part of a group. You can ungroup the object to add special formatting or text, and then regroup it to make it part or the original group again.
ANIMATING SHAPES
- Grouped objects will animate as a single
object. - If you want the same animation applied to another object, can use the Animation
Painter. - As you build the animations in a slide, you can get an overall picture of the sequence and timings of the animations by using the Animation Pane.
ORDERING VISUAL ELEMENTS
- If you add an object to a slide with objects, the last object is stacked on top of the other objects.
- To bring an object forward or send it backward, select the object and then the appropriate command in the Arrange group on
the Drawing Tools Format tab. - You can remove the background color from a picture using the Remove Background button.
INSERTING OBJECT ON A SLIDE
- Objects can include Excel charts, media
clips, video, bitmaps, or almost any other
media file that can be embedded into a
PowerPoint presentation. - To insert a video, click the Video button in
the Media group. To insert a sound, click the
Audio button in the Media group.
CREATING NEW MASTERS
- PowerPoint allows you to apply more than one slide master to a
presentation. - This is useful if your presentation contains slides with more than one
theme. - This saves time as you are create presentations, because you can
choose which master to apply to each slide.
ADDING HEADER OR FOOTER
- You add a header or footer to the slides or notes pages by using the
Header and Footer dialog box. - When you click the Notes and Handouts tab, you have the option of creating a header as well as a footer.
CREATING NEW LAYOUT MASTERS
- PowerPoint allows you to create a new layout master for
any slide master. - When you click the New Slide button, you are presented
with a series of layouts for that slide master. - PowerPoint allows you to create a custom slide layout
and then add the placeholders as needed.
FORMATTING TEXT AND OBJECTS
- Formatting allows you to change
colors, fonts, and effects in both text and objects. - You can replace a font throughout
your presentation to another font. - If you format an object with certain attributes, and then want to format another object the same way, use the Format Painter.
USING THE GRID, GUIDES, AND
RULERS TO ALIGN OBJECTS
- Use the grid, guidelines, and ruler
in concert to place objects on a
slide. - To align a text box or picture, you
can display the grid and guidelines
on the slide pane; the ruler
identifies the exact placement on
the slide. - The Snap to option “Snap objects
to grid” moves an object to the
closest intersection of the grid on a
slide.
INSERTING COMMENTS
- You can insert, review, and edit
comments on slides. - Each user’s comment will have a
different color or initial. - The Compare tool makes it
possible to see which changes have
been made by each contributor and
create one presentation file that
includes all the changes.
Compare Two Presentations
1.Click the Review tab.
2.If necessary, expand the Compare group.
3.Click the Compare button.
4.Navigate to and select
the presentation you want to compare to the
open one.
5.Click the Merge button.
DELIVERING A PRESENTATION
- To start a slide show, click the
Slide Show button on the status
bar. - If your presentation has a lot of
slides, you can break the
presentation into sections. The
Section menu includes options to rename, collapse, expand, and remove sections. - A custom show is a way to limit
the slides in any slide show for a
particular audience.
