LESSON 5:Working with Visual Elements & Expanding on Powerpoint Basics

Question 1

are dynamic diagrams and graphics
available for use on your slides

Answer 1

SmartArt graphics

Question 2

Each ____________ style can be altered in countless ways
to give you artistic control

Answer 2

SmartArt graphic

Question 3

are useful for showing the hierarchical
structure and relationships within an organization

Answer 3

Organization Charts

Question 4

You can type text _______ in the graphic or you can open the
_______ to the left of the SmartArt graphic to enter the text

Answer 4

directly;Text pane

Question 5

You can_____ the text boxes. You can______a SmartArt graphic

Answer 5

format; animate

Question 6

How to Insert SmartArt PowerPoint

Answer 6

1.Open your PowerPoint presentation.
2. In your PowerPoint presentation, click the “Insert” tab.
3. Navigate and select the “SmartArt” button.
4. Select a group in the option under SmartArt Graphic.

Question 7

Input Text to SmartArt Graphic

Answer 7

1.Click on the SmartArt graphic, then select a particular text pane in
your SmartArt graphic.
2. A dialog box for your text box will appear. Select a specific section and
3. You have now input a text into your SmartArt graphic.

Question 8

Add shape to SmartArt PowerPoint

Answer 8

1 .In your existing PowerPoint presentation, select the entire SmartArt graphic.
2. Look for the “SmartArt tool” pane and select the “Design” tab.
3. Select the shape where you want to insert a new shape in your
SmartArt graphic, then navigate to “Create graphic group.”
4. Select “Add Shape,
“ a drop-down arrow will open, and select from the
options where you want to insert the new shape in your SmartArt.
5. Your new shape will now
appear in your PowerPoint
presentation.

Question 9

stand out for making complex
information easy to read at a glance. They’re
ideal for identifying trends, representing
patterns, and making decisions easier.

Answer 9

Charts and graphs

Question 10

What is the difference between a chart and a graph in PowerPoint?

Answer 10

CHARTS refer to any visual representation of data, whether graphical or non-graphical (such as tables). GRAPHS, on the other hand, refer specifically to the graphical representation of data (such as bar
charts). In other words, ALL GRAPHS
ARE CHARTS, but NOT ALL CHARTS ARE GRAPHS

Question 11

How to Make a Chart in PowerPoint?

Answer 11

1.Select the slide where you want to add the chart. Choose
the Insert tab, then select the Illustrations group’s Chart
option.

2.A dialog box for inserting charts will appear. Choose a category on the left, then double-click the chart you want on the right.

3.When inserted, the chart appears alongside a spreadsheet. Here, you have to replace the placeholder data with your own details. To edit your chart’s content, use the selection handles in the spreadsheet to add or remove data.

4.When inserting a chart, you will see small buttons on the upper
right side of the chart. Format using the Chart Elements button. Click on “+” to tweak thechart title, data labels, and more. Use the Chart Styles button (brush) to change the chart’s color or style. Finally, the Chart Filters button (funnel) will show or hide data from your chart.

Question 12

help organize and display data in a structured way for presentations. They’re
made up of rows and columns containing text, numerical data, or other information.

Answer 12

PowerPoint tables

Question 13

How to Make a Table in PowerPoint?

Answer 13

1.Click on Insert and then on Table. Next, just drag the mouse down to choose the number of rows and columns you need.
2.Should you require a bigger table? You can manually select the values for the columns and rows.

Question 14

Applying style in your table presentation

Answer 14

To edit your tables, first select a cell. Then, click on the Design tab
to pick the style you like best. Finally, click on the drop-down arrow to see the complete Table Styles gallery.

Question 14

How to add a row to a table in PowerPoint?

Answer 14

1.Click on a cell in the existing table. Go to the Layout tab in the ribbon and select Insert. Select
Insert Rows Above or Insert Rows Below, depending
on where you want to add the new row.

Question 15

CREATING SHAPES AND OBJECTS
When you select an inserted object, ________ appear
at the edges of the graphic.

These small squares are called ______. They indicate
that the objects are selected, and they allow you to
manipulate the object.

Drag these handles to________ the object. The yellow boxes
are the adjustment handles. The green circle is the rotate
handle.

You can rotate, fill, scale or size an object, as well as
change its color and position.

You can select more than one object using mouse.

Answer 15

little squares; handles; resize

Question 16

APPLYING FORMATTING
The Drawing Tools Format Tab on the Ribbon contains tools to apply formating to _____________.
You can change the fill, line or font color. You can apply __________ or ________________ or arrange objects
for added effects.

You can fill a shape with colors, or use a picture, gradient, or texture to fill a shape.
You can change a line color, and also the __________ and appearance of the line.
_________ include Shadows, Reflection, Glow, Soft Edges, Bevel and 3-D rotation.

__________ effect can make an image look as though it is a watercolor painting, broken glass, wrapped in
plastics or even cast in cement.

Answer 16

visual elements; Shape Styles or WordArt Styles; thickness; Shape effects; Artistic

Question 17

APPLYING FORMATTING
CHANGE THE TEXT COLOR (steps)

Answer 17

1. To change multiple shapes or text boxes, click the first shape or text box, and then press and hold Ctrl while you click the
   other shapes or text boxes.
2. On the Drawing Tools Format tab, click Text Fill and, under Theme Colors, pick the color you want.

Question 18

APPLYING FORMATTING
CHANGE THE INSIDE(FILL) COLOR (steps)

Answer 18

Select the shape or text box to
change. When you do that, the
Drawing Tools appear.
1. To change multiple shapes or text
boxes, click the first shape or text
box, and then press and hold Ctrl while
you click the other shapes or text
boxes.

2. Click Shape Fill, and under Theme
   Colors, pick the color you want.

Question 19

COPYING OR MOVING AN OBJECT

Answer 19

To move an object, first select it and then drag it into place.
You can cut, copy, and paste objects the same way to Text.

Groupings allow you to work with several items as if they
were one object.

Question 20

CREATE A TEXT BOX ON A SHAPE

Answer 20

1. To place text inside a shape, simply click the shape and then begin to type.
2. You cannot type text on an object that is part of a group. You can ungroup the object to add special formatting or text, and then regroup it to make it part or the original group again.

Question 21

ANIMATING SHAPES

Answer 21

• Grouped objects will animate as a single
  object.
• If you want the same animation applied to another object, can use the Animation
  Painter.
• As you build the animations in a slide, you can get an overall picture of the sequence and timings of the animations by using the Animation Pane.

Question 22

ORDERING VISUAL ELEMENTS

Answer 22

• If you add an object to a slide with objects, the last object is stacked on top of the other objects.
• To bring an object forward or send it backward, select the object and then the appropriate command in the Arrange group on
  the Drawing Tools Format tab.
• You can remove the background color from a picture using the Remove Background button.

Question 23

INSERTING OBJECT ON A SLIDE

Answer 23

• Objects can include Excel charts, media
  clips, video, bitmaps, or almost any other
  media file that can be embedded into a
  PowerPoint presentation.
• To insert a video, click the Video button in
  the Media group. To insert a sound, click the
  Audio button in the Media group.

Question 24

CREATING NEW MASTERS

Answer 24

• PowerPoint allows you to apply more than one slide master to a
  presentation.
• This is useful if your presentation contains slides with more than one
  theme.
• This saves time as you are create presentations, because you can
  choose which master to apply to each slide.

Question 25

ADDING HEADER OR FOOTER

Answer 25

• You add a header or footer to the slides or notes pages by using the
  Header and Footer dialog box.
• When you click the Notes and Handouts tab, you have the option of creating a header as well as a footer.

Question 26

CREATING NEW LAYOUT MASTERS

Answer 26

• PowerPoint allows you to create a new layout master for
  any slide master.
• When you click the New Slide button, you are presented
  with a series of layouts for that slide master.
• PowerPoint allows you to create a custom slide layout
  and then add the placeholders as needed.

Question 27

FORMATTING TEXT AND OBJECTS

Answer 27

• Formatting allows you to change
  colors, fonts, and effects in both text and objects.
• You can replace a font throughout
  your presentation to another font.
• If you format an object with certain attributes, and then want to format another object the same way, use the Format Painter.

Question 28

USING THE GRID, GUIDES, AND
RULERS TO ALIGN OBJECTS

Answer 28

• Use the grid, guidelines, and ruler
  in concert to place objects on a
  slide.
• To align a text box or picture, you
  can display the grid and guidelines
  on the slide pane; the ruler
  identifies the exact placement on
  the slide.
• The Snap to option “Snap objects
  to grid” moves an object to the
  closest intersection of the grid on a
  slide.

Question 29

INSERTING COMMENTS

Answer 29

• You can insert, review, and edit
  comments on slides.
• Each user’s comment will have a
  different color or initial.
• The Compare tool makes it
  possible to see which changes have
  been made by each contributor and
  create one presentation file that
  includes all the changes.

Question 30

Compare Two Presentations

Answer 30

1.Click the Review tab.
2.If necessary, expand the Compare group.
3.Click the Compare button.
4.Navigate to and select
the presentation you want to compare to the
open one.
5.Click the Merge button.

Question 31

DELIVERING A PRESENTATION

Answer 31

• To start a slide show, click the
  Slide Show button on the status
  bar.
• If your presentation has a lot of
  slides, you can break the
  presentation into sections. The
  Section menu includes options to rename, collapse, expand, and remove sections.
• A custom show is a way to limit
  the slides in any slide show for a
  particular audience.