Lesson 4 : Organizing Technical Activities

Question 1

The structuring of resources and activities to achieve objectives efficiently and effectively.

Answer 1

Organizing

Question 2

The arrangement or relationships of positions within an organization.

Answer 2

Structure

Question 3

Purpose of Structure

Answer 3

1. It defines the difference between task and authority
2. It defines formal reporting relationships, the number of levels in the hierarchy, and the span of control.
3. It defines the system to effect coordination of effort in both vertical and horizontal directions.
4. It defines the groupings of individuals into a department and department into an organization.

Question 4

To determine the scope of work and how it is combined with the job.

Answer 4

Division of Labor

Question 5

The process of assigning various degrees of decision-making authority to subordinates.

Answer 5

Delegation of Authority

Question 6

The grouping of related jobs, activities, or processes into major organizational subunits.

Answer 6

Departmentation

Question 7

The number of people who report directly to a given manager.

Answer 7

Span of Control

Question 8

The linking of activities in the organization that serves to achieve a common goal or objective.

Answer 8

Coordination

Question 9

The structure that details lines of responsibility, authority, and position.

Answer 9

Formal Organization

Question 10

It is the planned structure

Answer 10

Formal Organization

Question 11

It represents the deliberate attempt to establish patterned relationships among components that will meet the objectives effectively

Answer 11

Formal Organization

Question 12

The Formal Structure is described by management through:

Answer 12

1. Organizational Chart
2. Organizational Manual
3. Policy Manual

Question 13

The diagram of the organization’s official positions and formal lines of authority.

Answer 13

Organizational Chart

Question 14

It provides written descriptions of authority relationships. It details the functions of major organizational units and describes job procedures.

Answer 14

Organizational Manual

Question 15

It describes personnel activities and company policies.

Answer 15

Policy Manual

Question 16

This is formed when the members of the organization form a group with friendship as the principal reason for belonging.

Answer 16

Informal Group

Question 17

This is a form of departmentalization in which everyone is engaged in one functional activity.

Answer 17

Functional Organization

Question 18

This refers to the organization of the company by divisions that bring together all those involved with a certain type of product or customer.

Answer 18

Product or Market Organization

Question 19

An organizational structure in which each employee reports to both a functional or division manager and to a project or group manager.

Answer 19

Matrix Organization

Question 20

Three Types of Organization

Answer 20

1. Functional Organization
2. Market or Product Organization
3. Matrix Organization

Question 21

These are effective in smaller firms, especially single-business firms where key activities revolve around well-defined skills and areas of specialization.

Answer 21

Functional Organization

Question 22

Types of Authority

Answer 22

1. Line Authority
2. Staff Authority
3. Functional Authority

Question 23

This is appropriate for a large corporation with many product lines in several related industries

Answer 23

Product or Market Organization

Question 23

A structure with two or more channels of command, two lines of budget authority, and two sources of performance and reward.

Answer 23

Matrix Organization

Question 23

It is designed to keep employees in a central pool and to allocate them to various projects in the firm according to the length of time they are needed.

Answer 23

Matrix Organization

Question 24

A manager’s right to tell subordinates what to do and then see that they do it.

Answer 24

Line Authority

Question 25

A staff specialist’s right to advise the superior.

Answer 25

Staff Authority

Question 26

A specialist’s right to oversee lower-level personnel involved in that specialty, regardless of where the personnel are in the organization.

Answer 26

Functional Authority

Question 27

Performs tasks that reflect the organization’s primary goal and mission.

Answer 27

Line Departments

Question 28

Include all those that provide specialized skills in support of line departments.

Answer 28

Staff Departments

Question 29

Classification of staff officers

Answer 29

1. Personal Staff
2. Specialized Staff

Question 30

Those individuals that are assigned to a specific manager to provide needed staff service.

Answer 30

Personal Staff

Question 31

Those individuals that provide needed staff services for the whole organization.

Answer 31

Specialized Staff

Question 32

This is given to a person or a work group to decide their expertise even if these decisions concern other departments.

Answer 32

Functional Authority

Question 33

A formal group of persons formed for a specific purpose

Answer 33

Committee

Question 34

Classification of Committees

Answer 34

1. Ad-hoc Committee
2. Standing Committee

Question 35

One is created for short-term purposes and has a limited life.

Answer 35

Ad-hoc Committee

Question 36

A relatively permanent committee that deals with issues on an ongoing basis.

Answer 36

Standing Committee