Lesson 3 - Advanced Word Processing Skills Flashcards
word-processor software launched in 1983 by the Microsoft Corporation.
Software developers Richard Brodie and Charles Simonyi introduced the Microsoft team in 1981, and in 1983 they released Multi-Tool Word for computers that ran a version of the UNIX operating system (OS). Introduced for PCs in 1982
Microsoft Word
Five Uses of Microsoft Word that are mainly to create documents like:
- Letters
- Articles
- Resume
- Exams
- Brochures, etc.
Nine Parts of MS-Word
- Title Bar
- Standard Tool Bar
- Menu Bar
- Formatting Bar
- Ruler
- Scroll Bar
- Status Bar
- View Buttons
- Mailings
display the doc name
Nine Parts of MS-Word
Title Bar
List of option to manage the docs
Nine Parts of MS-Word
Menu Bar
contains the shortcut buttons
Nine Parts of MS-Word
Standard Tool Bar
buttons used for formatting
Nine Parts of MS-Word
Formatting Bar
set margins, indents and tabs
Nine Parts of MS-Word
Ruler
used to view parts of the document
Nine Parts of MS-Word
Scroll Bar
display the working mode buttons
Nine Parts of MS-Word
Status Bar
change the layout view of the document
Nine Parts of MS-Word
View Buttons
use to create mail merge and other functions
Nine Parts of MS-Word
Mailings
nagkaon ka na lob,,
Yes Opo (5 for you kapag kumain ka na)
pag nagpalipas ng gutom = 1
kain ka muna saka ka tumuloy 😘
the automatic addition of names and addresses from a database to letters and envelopes in order to facilitate sending mail, especially advertising, to many addresses.
Mail Merge
Uses of Mail Merge (read mo nalang = 5 ka sakin yieeee)
Create multiple documents at once. These documents have identical layout, formatting, text, and graphics.
The documents Word can create with mail merge include** bulk labels, letters, envelopes, and emails.**
Create documents and combine with other documents or data file.
Sending out advertising materials to various recipients.
Two Components of Mail Merge
- Form Document
- List or Data File
The document that contains the main body of the message we want to convey or send Place holder on top with label «_space;data»_space;
Two Components of Mail Merge
Form Document
This is where the individual information or data that needs to be plugged in (merged) to our form document is placed and maintained
Two Components of Mail Merge
List or Data File
Steps in Creating Mail Merge (read mo nalang this, 5 ka sakin pero u’re really a 10 for me)
- In a blank Microsoft
Word document, click on the Mailings tab, and in the Start
Mail Merge group, click Start Mail Merge - Click Step-by-Step Mail
Merge Wizard - Select your document type. In this demo we will select Letters. Click Next: Starting document.
- Select the starting document. In this demo we will use the current (blank) document. Select Use the current document and then click Next: Select recipients.
*Note that selecting Start from existing document (which we are not doing in this demo) changes the view and gives you the option to choose your document. After you choese it the Mail Merge Wizard reverts to Use the current document
- Select recipients. In this demo we will create a new list, so select Type a new list and then click Create.
Create a list by adding data in the New Address
List dialog box and clicking OK.
Save the List
*Note that now that a list has been created, the Mail Merge Wizard reverts to Use an existing list and you have the option to edit the recipient list.
Selecting Edit recipient list opens up the Mail Merge Recipients dialog box, where you can edit the list and select or unselect records. Click OK to accept the list as is.
Click Next: Write your letter.
- Write the letter and add custom fields.
* Click Address block to add the recipients’ addresses at the top of the document.
In the Insert Address Block dialog box, check or uncheck boxes and select options on the left unt the address appears the way you want it to.
*Note that you can use Match Fields to correct any problems.
Clicking Match Fields opens up the Match Fields dialog box, in which you can associate the fields from your list with the fields required by the Wizard.
- Press Enter on your keyboard and click Greeting line… to enter a greeting.
- In the Insert
Greeting Line dialog box, choose the greeting line format by clicking the drop-down arrows and selecting the options of your choice, and then click OK - Note that the address block and erseung line are surrounded by chevrons
(«_space;»). Write a short letter and Click Next: Preview your letters.
Preview your letter and click Next: Complete the merge.
Click Print to print your letters or Edit individual letters to further personalize some or all of the letters.
6 Kinds of Materials
Integrating Images and External Materials
- Pictures
- Clip Art
- Shapes
- Smart Art
- Chart
- Screenshot
Generally, these are electronic or digital pictures or photographs you have saved in any local storage device.(JPG, GIF, PNG, or .BMP).
Integrating Images and External Materials (6 Kinds of Materials)
Picture
Four Kinds of Pictures
- JPG
- GIF
- PNG
- BMP
16.7m colors (Does not support transparency)
Four Kinds of Pictures
JPG (Joint Photographic Expert Group)
256 colors (Simple Animation)
Four Kinds of Pictures
GIF (Graphics Interchange Format)
16m colors (Control Transparency or opacity of images)
Four Kinds of Pictures
PNG (Portable Network Graphics)
raster graphic format for saving image files
Four Kinds of Pictures
BMP (bitmap)
This is generally a GIF type; line art drawings or images used as generic representation for ideas and objects that you might want to integrate in your document.
Integrating Images and External Materials (6 Kinds of Materials)
Clip Art
These are printable objects or materials that you can integrate in your document to enhance its appearance or to allow you to have some tools to use for composing and representing ideas or messages.
Integrating Images and External Materials (6 Kinds of Materials)
Shapes
Generally, these are predefined sets of different shapes grouped together to form ideas that are organizational or structural in nature.
Integrating Images and External Materials (6 Kinds of Materials)
Smart Art
Another type of material that you can integrate in your Word document that allows you to represent data characteristics and trends.
Integrating Images and External Materials (6 Kinds of Materials)
Chart
Sometimes, creating reports or manuals for training or procedure will require the integration of a more realistic image of what you are discussing on your report or manual.
Integrating Images and External Materials (6 Kinds of Materials)
Screenshot
7 Types of Image Placement
- Inline with Text
- Square
- Tight
- Through
- Top and bottom
- Behind text
- In front of text
distorts the text
7 Types of Image Placement
Inline with text
image in square pattern
7 Types of Image Placement
Square
general shape of image
7 Types of Image Placement
Tight
text docs on shape of image
7 Types of Image Placement
Through
occupies whole text
7 Types of Image Placement
Top and bottom
dragged and placed anywhere
7 Types of Image Placement
Behind text
right on top of the text
7 Types of Image Placement
In front of text
