Lesson 2 - Creating a Document Flashcards
Tabbed Ribbon System
Introduced in Word 2007 to replace traditional menus
Core Tabs
Default tabs displayed in Menu Bar/Upper Ribbon
Contextual Tab
Hidden tab/menu appearing when images, text, tables, or other elements are selected in the document
Dialog Box Launchers
Button at bottom of tab showing additional tab features when launched
Command Buttons
Buttons represented by icons. Are quick action tools/buttons to perform different functions/execute command
Backstage View
Gives you various options for saving, opening, printing, sharing your files
Cursor
Moveable indicator showing where text will be entered/edited in a document
Mouse Pointer
Changes shape depending on the action you’re performing/area of document you’re interacting with
I-Beam Cursor
Known as “Text Cursor/Insertion Point”. A vertical line appearing when you click within the text area. Allows users to input/modify text at that specific location
Arrow Pointer
Indicates general navigation. Appears when you’re selecting/moving around documents without specific text editing.
Hand Pointer
Appears when you hover over hyperlinks/clickable elements indicating that you can click on it
Resize Pointer
Appears when you hover over the edges of a table cell/shape. May change to arrows pointing in different directions, indicating that you can resize the element
Crosshair Pointer
Appears when you’re in drawing mode/using certain tools, indicating that you can draw shapes/lines
Move Pointer
Appears when you can move selected objects (images, text boxes)
Important Core Tabs
File Tab, Home Tab, Insert Tab, Design Tab, Layout Tab
Steps to get to Backstage View
Click “File” tab, choose an option on the left side of the page, to get back to your document, click any tab on the Ribbon.
Basic Commands in Backstage View Menu
Creating new files, open existing files, saving files, print/print preview, share and collaborate, getting back to your document.
Home Tab (2)
Also helps you change document settings (font size, adding bullets, adjusting styles, many other common features.
5 Groups of Related Commands of Home Tab
Clipboard, Font, Paragraph, Styles, Editing Group
Clipboard Group
Main function is Cut, Copy, Paste. All office applications share a Universal Clipboard
Font Group
Provides unlimited customization of text
Paragraph Group
Focuses on arranging text in a paragraph
Styles Group
Used to quickly apply a set of formatting choices consistently throughout your document
Editing Group
The “Fine/Replace/Selection” Pane allows you to search for any text, replace the text with another text entry.
Insert Tab (2)
2nd Tab in Ribbon. Used to insert/add extra features in your document. Commonly used to add tables, pictures, clipart, page number, etc.
Key Functions of Insert Tab
Pages Group, Tables Group, Illustrations Group, SmartArt, Header & Footer Group, Text Group
Pages Group
Contains features to insert a Cover Page, Blank Page, or Page Break to your document.
Tables Group
Has 1 icon with many features. It will launch an additional commands dialog box below.
Illustrations Group
Allows users to insert pictures/shapes within a document
SmartArt
Allows user to insert SmartArt to visually communicate info with diagrams/flow charts
Header & Footer Group
Controls text displayed at the top, bottom of every page of a document
Page Number
Provides options for how to insert page numbers throughout the document
Text Group
Allow for insertion of a variety of text options.
Text Box
Allows user to insert a textbox in a specific space.
Word Art
Allows user to create colorful, artistic text/phrases in their document with a greater segree of flexibility than simply changing the font size.
Design Tab (2)
Allows user to adjust organization, visual structure of the document. Clicking on “Themes” icon will launch a drop-down box with a large variety of templates for document themes.
Document Theme
Uniform set of organizational, stylistic structures that provide differentiation between headings, subheadings and provide easy navigation, comprehension for the reader.
Paragraph Spacing, Effects, Set as Default
Allows user to set default Paragraph Spacing, default text effects to apply to the entire document.
Page Backround Group
Allows user to create a document Watermark (light color covering the document)
Page Color
Changes backround color of document page
Borders and Shading
Determine shading effect for a page border and thickness, style of border
Layout Tab (2)
Allows user to create some spacing, margin controls for objects, pics, paragraphs, sections, or the entire document
Margins
Allows user to customize how mich white space/upper, lower, left, right page boundaries
Orientation
Allows user to change page layout from default portrait landscape
Size Button
Changes size of page Word is preparing to print
Columns Button
Allows user to insert multiple columns on a document
Breaks Button
Allows user to place in a variety of breaks (text stoppers)
Line Numbers
Numbers each line, section, or entire document
Hyphenation
Requires a word to be on only 1 line/joined in 2 lines with a hyphen.
