Lesson 2 Flashcards
Phases of the ERP Implementation Life Cycle (PDDDP)
- Planning and Organization
- Design
- Development
- Deployment
- Post-Implementation Support
Plan for Selecting and Implementing an ERP System
- Assess Needs
- Research Options
- Evaluate vendors
- Develop a Project Plan
- Implementation
- Monitor and Improve
__________________ is the process of setting up
an Enterprise Resource Planning (ERP) system
within a company.
This system helps manage and integrate various business functions, such as finance, human resources, and operations, into one cohesive platform.
ERP Implementation
This involves clearly defining what your organization hopes to achieve with the new ERP system. It’s like creating a roadmap for your journey.
- Part of Planning and Organization for
ERP Implementation
Goal Setting
Why is Goal Setting Important?
Goals provide a clear direction for the project. Without them, it’s easy to
get lost or sidetracked. (Direction)
Well-defined goals allow you to measure success later on.
You can ask questions like,
“Did we improve efficiency?” or
“Are we saving costs?”
(Measurable Success)
How to set Goals?
- Identify Pain Points
Start by recognizing the challenges your business currently faces. Are there delays in processing orders? Is data scattered
across different systems? - Engage Stakeholders
Involve employees from different departments
(like sales, finance, and operations) to understand their needs and expectations. - SMART Goals
Make sure your goals are Specific, Measurable, Achievable, Relevant, and Time bound. For example, “Reduce order processing time by 20% within six months.”
This involves assembling a group of people who will lead the ERP implementation process.
- Part of Planning and Organization for
ERP Implementation
Team Formation
Why is Team Formation Important?
- Diverse Perspectives
Having team members from various departments ensures that all aspects
of the business are considered. - Ownership and Accountability
A dedicated team fosters ownership of the project, making team members more accountable for its success.
How to Form Your Team?
- Select Key Roles
Identify key roles needed for the project, such as a project manager, IT specialists, and representatives from different departments. - Choose the Right People
Look for individuals who have experience with similar projects or possess strong problem-solving skills. - Define Responsibilities
Clearly outline what each team member is responsible for to avoid confusion later on.
The process of choosing the right ERP system that meets your organization’s specific needs.
- Part of Planning and Organization for
ERP Implementation
Software Selection
Why is Software Selection Important?
- Fit for Purpose
The right software should align with your business processes and goals. - Cost Efficiency
Selecting an appropriate
system helps avoid unnecessary expenses
related to features you don’t need.
How to Select ERP Software?
- Research Options
Start by researching different ERP solutions available in the market. Look at features, user reviews, and case studies. - Consider Your Needs
* Size of Business: Some ERP systems are tailored for small businesses
while others are designed for large enterprises.
* Industry-Specific Features: Look for software that offers features specific to your industry (e.g., manufacturing, retail).
* Budget Constraints: Determine how much you can spend on software licenses, implementation costs, and ongoing maintenance. - Request Demos and Trials
Once you have a shortlist of potential software options, request demonstrations or trial versions to see how they work in practice. - Involve Stakeholders in Decision-Making
Gather feedback from team members who will use the software daily to ensure it meets their needs.
