Lesson 2 Flashcards
This is where you come when you need to open or save
files, create new documents, print a document, and do
other file-related operations.
File tab
•This you will find just above the File tab
•This is a convenient resting place for the most frequently
used commands in Word. You can customize this toolbar
based on your comfort.
Quick access toolbar
What are the three components of the RIBBON?
Tabs, Groups, and Commands
These appear across the top of the Ribbon and contain groups of related
commands. Home, Insert, Page Layout are examples of ribbon tabs.
Tabs
They organize related commands; each group name appears below
the group on the Ribbon. For example, group of commands related to fonts or
group of commands related to alignment, etc.
Group
Appear within each group as mentioned above.
Commands
Appear within each group as mentioned above.
Commands
•This lies in the middle and at the top of the window.
•shows the program
and document titles.
Title bar
Two rulers?
Vertical and horizontal rulers
Appears just beneath the Ribbon and is used to set margins and tab stops.
Horizontal Ruler
Appears on the left edge of the Word window and is used to
gauge the position of elements on the page.
Vertical Ruler
Can be used to get word related help anytime you like. This
provides nice tutorial on various subjects related to word.
Help/ Help Icon
Lets you zoom in for a closer look at your text. The zoom control
consists of a slider that you can slide left or right to zoom in or out; you can click
the + buttons to increase or decrease the zoom factor.
Zoom Control
The group of five buttons located to the left of the
Zoom control, near the bottom of the screen, lets
you switch through the Word’s various document
View buttons
This displays pages exactly as they will appear when printed.
Print layout view
This gives a full screen view of the document.
Full Screen Reading View
This shows how a document appears when viewed
by a Web browser, such as Internet Explorer.
Web Layout View
This lets you work with outlines established using Word’s standard heading styles.
Outline view
This formats text as it appears on the printed page
with a few exceptions. For example, headers and
footers aren’t shown. Most people prefer this
mode.
Draft view
• This is the area where you type.
• The flashing vertical bar is called the insertion point and it represents the
location where text will appear when you type.
Document Area
What are the 5 buttons on view buttons?
What are the t buttons on view buttons?
Print layout view
Full-Screen reading view
Web layout view
Outline view
Draft view
▪ This is the area where you type.
▪ The flashing vertical bar is called the insertion point and it represents the
location where text will appear when you type.
Document Area
▪ This displays the document information as well as the insertion point
location.
▪ From left to right, this bar contains the total number of pages and words
in the document, language, etc.
Status Bar
▪ This appears as very small arrow in the lower-right corner of many
groups on the
▪ Ribbon. Clicking this button opens a dialog box or task pane that
provides more options about the group.
Quick Access Toolbar
Insertion point
Flashing vertical bar
allows you to create documents
and combine or merge them with another
document or data file.
Mail merge
Two components of Mail merge
Form document
List or Data File
Document that contains the
main body of the message
Form Document
•referred to as data fields or merge fields.
• Double Headed arrows on each side
Place Holders
Individual information or data that
needs to be plugged in (merged) to the form document is
placed and maintained.
List or Data File
The process of merging data with a form letter involves the
following six steps:
- Select the document type.
- Select the starting document.
- Select the recipients of the form letter.
- Write your form letter.
- Preview the merged letters.
- Complete the mail merge
