Lesson 2

Question 1

This is where you come when you need to open or save
files, create new documents, print a document, and do
other file-related operations.

Answer 1

File tab

Question 2

•This you will find just above the File tab
•This is a convenient resting place for the most frequently
used commands in Word. You can customize this toolbar
based on your comfort.

Answer 2

Quick access toolbar

Question 3

What are the three components of the RIBBON?

Answer 3

Tabs, Groups, and Commands

Question 4

These appear across the top of the Ribbon and contain groups of related
commands. Home, Insert, Page Layout are examples of ribbon tabs.

Answer 4

Tabs

Question 5

They organize related commands; each group name appears below
the group on the Ribbon. For example, group of commands related to fonts or
group of commands related to alignment, etc.

Answer 5

Group

Question 6

Appear within each group as mentioned above.

Answer 6

Commands

Question 7

Appear within each group as mentioned above.

Answer 7

Commands

Question 8

•This lies in the middle and at the top of the window.

•shows the program
and document titles.

Answer 8

Title bar

Question 9

Two rulers?

Answer 9

Vertical and horizontal rulers

Question 10

Appears just beneath the Ribbon and is used to set margins and tab stops.

Answer 10

Horizontal Ruler

Question 11

Appears on the left edge of the Word window and is used to
gauge the position of elements on the page.

Answer 11

Vertical Ruler

Question 12

Can be used to get word related help anytime you like. This
provides nice tutorial on various subjects related to word.

Answer 12

Help/ Help Icon

Question 13

Lets you zoom in for a closer look at your text. The zoom control
consists of a slider that you can slide left or right to zoom in or out; you can click
the + buttons to increase or decrease the zoom factor.

Answer 13

Zoom Control

Question 14

The group of five buttons located to the left of the
Zoom control, near the bottom of the screen, lets
you switch through the Word’s various document

Answer 14

View buttons

Question 15

This displays pages exactly as they will appear when printed.

Answer 15

Print layout view

Question 16

This gives a full screen view of the document.

Answer 16

Full Screen Reading View

Question 17

This shows how a document appears when viewed
by a Web browser, such as Internet Explorer.

Answer 17

Web Layout View

Question 18

This lets you work with outlines established using Word’s standard heading styles.

Answer 18

Outline view

Question 19

This formats text as it appears on the printed page
with a few exceptions. For example, headers and
footers aren’t shown. Most people prefer this
mode.

Answer 19

Draft view

Question 20

• This is the area where you type.
• The flashing vertical bar is called the insertion point and it represents the
location where text will appear when you type.

Answer 20

Document Area

Question 21

What are the 5 buttons on view buttons?

Question 22

What are the t buttons on view buttons?

Answer 22

Print layout view
Full-Screen reading view
Web layout view
Outline view
Draft view

Question 23

▪ This is the area where you type.
▪ The flashing vertical bar is called the insertion point and it represents the
location where text will appear when you type.

Answer 23

Document Area

Question 24

▪ This displays the document information as well as the insertion point
location.
▪ From left to right, this bar contains the total number of pages and words
in the document, language, etc.

Answer 24

Status Bar

Question 25

▪ This appears as very small arrow in the lower-right corner of many
groups on the
▪ Ribbon. Clicking this button opens a dialog box or task pane that
provides more options about the group.

Answer 25

Quick Access Toolbar

Question 26

Insertion point

Answer 26

Flashing vertical bar

Question 27

allows you to create documents
and combine or merge them with another
document or data file.

Answer 27

Mail merge

Question 28

Two components of Mail merge

Answer 28

Form document
List or Data File

Question 29

Document that contains the
main body of the message

Answer 29

Form Document

Question 30

•referred to as data fields or merge fields.
• Double Headed arrows on each side

Answer 30

Place Holders

Question 31

Individual information or data that
needs to be plugged in (merged) to the form document is
placed and maintained.

Answer 31

List or Data File

Question 32

The process of merging data with a form letter involves the
following six steps:

Answer 32

1. Select the document type.
2. Select the starting document.
3. Select the recipients of the form letter.
4. Write your form letter.
5. Preview the merged letters.
6. Complete the mail merge