Lesson 2

Question 1

The replaces the Office button from Word 2007

This is where you come when you need to open or save files, create new documents, print a document, and do other file-related operations.

Answer 1

File tab

Question 2

▪ This you will find just above the File tab.
▪ This is a convenient resting place for the most frequently used commands in Word. You can customize this toolbar based on your comfort.

Answer 2

Quick access toolbar

Question 3

These appear across the top of the Ribbon and contain groups of related commands. Home, Insert, Page Layout are examples of ribbon

Answer 3

Tabs

Question 4

They organize related commands; each group name appears below the group on the Ribbon. For example, group of commands related to fonts or group of commands related to alignment, etc.

Answer 4

Groups

Question 5

Commands appear within each group as mentioned above.

Answer 5

Commands

Question 6

This lies in the middle and at the top of the window. shows the program
and document titles.

Answer 6

Title bar

Question 7

The appears just beneath the Ribbon and is used to set margins and tab stops.

Answer 7

Horizontal ruler

Question 8

▪ The appears on the left edge of the Word window and is used to gauge the vertical position of elements on the page.

Answer 8

Vertical ruler

Question 9

can be used to get word related help anytime you like. This
provides nice tutorial on various subjects related to word.

Answer 9

Help

Question 10

lets you zoom in for a closer look at your text. The zoom control consists of a slider that you can slide left or right to zoom in or out; you can click the + buttons to increase or decrease the zoom factor.

Answer 10

Zoom control

Question 11

▪ The group of five buttons located to the left of the Zoom control, near the bottom of the screen, lets you switch through the Word’s various document views.

Answer 11

View buttons

Question 12

This displays pages exactly as they will appear
when printed.

Answer 12

Print layout view

Question 13

This gives a full screen view of the document.

Answer 13

Full screen reading view

Question 14

This shows how a document appears when viewed
by a Web browser, such as Internet Explorer

Answer 14

Web layout view

Question 15

This lets you work with outlines established using Word’s standard heading styles.

Answer 15

Outline view

Question 16

▪ This formats text as it appears on the printed page with a few exceptions. For example, headers and footers aren’t shown. Most people prefer this mode.

Answer 16

Draft view

Question 17

▪ This is the area where you type.
▪ The flashing vertical bar is called the insertion point and it represents the location where text will appear when you type.

Answer 17

Document area

Question 18

▪ This displays the document information as well as the insertion point
location.
▪ From left to right, this bar contains the total number of pages and words in the document, language, etc.

Answer 18

Status bar

Question 19

This appears as very small arrow in the lower-right corner of many groups
on the
▪ Ribbon. Clicking this button opens a dialog box or task pane that provides more options about the group.

Answer 19

Dialog box launcher

Question 20

allows you to create document.
and combine or merge them with another
document

It is commonly used when sending out advertising materials to various recipients.

Answer 20

Mail merge

Question 21

Two Components of Mail Merge:

Answer 21

Form document
List or data file

Question 22

document that contains the
main body of the message

The main body of the message is the part of the form document that remains the same no matter whom you send it to from among your list.

Answer 22

Form document

Question 23

also referred to as data fields or merge fields. This marks the position on your form document where
individual data or information will be inserted.

marked by the text with
double-headed arrows (&laquo_space;»)

Answer 23

Place holders

Question 24

This is where the individual information or data that needs to be plugged in (merged) to the form document is placed and maintained.

Answer 24

List or data file

Question 25

Six steps

Answer 25

1. Select the document type.
2. Select the starting document.
3. Select the recipients of the form letter. 4. Write your form letter.
4. Preview the merged letters.
5. Complete the mail merge