Lesson 2 Flashcards
The replaces the Office button from Word 2007
This is where you come when you need to open or save files, create new documents, print a document, and do other file-related operations.
File tab
▪ This you will find just above the File tab.
▪ This is a convenient resting place for the most frequently used commands in Word. You can customize this toolbar based on your comfort.
Quick access toolbar
These appear across the top of the Ribbon and contain groups of related commands. Home, Insert, Page Layout are examples of ribbon
Tabs
They organize related commands; each group name appears below the group on the Ribbon. For example, group of commands related to fonts or group of commands related to alignment, etc.
Groups
Commands appear within each group as mentioned above.
Commands
This lies in the middle and at the top of the window. shows the program
and document titles.
Title bar
The appears just beneath the Ribbon and is used to set margins and tab stops.
Horizontal ruler
▪ The appears on the left edge of the Word window and is used to gauge the vertical position of elements on the page.
Vertical ruler
can be used to get word related help anytime you like. This
provides nice tutorial on various subjects related to word.
Help
lets you zoom in for a closer look at your text. The zoom control consists of a slider that you can slide left or right to zoom in or out; you can click the + buttons to increase or decrease the zoom factor.
Zoom control
▪ The group of five buttons located to the left of the Zoom control, near the bottom of the screen, lets you switch through the Word’s various document views.
View buttons
This displays pages exactly as they will appear
when printed.
Print layout view
This gives a full screen view of the document.
Full screen reading view
This shows how a document appears when viewed
by a Web browser, such as Internet Explorer
Web layout view
This lets you work with outlines established using Word’s standard heading styles.
Outline view
▪ This formats text as it appears on the printed page with a few exceptions. For example, headers and footers aren’t shown. Most people prefer this mode.
Draft view
▪ This is the area where you type.
▪ The flashing vertical bar is called the insertion point and it represents the location where text will appear when you type.
Document area
▪ This displays the document information as well as the insertion point
location.
▪ From left to right, this bar contains the total number of pages and words in the document, language, etc.
Status bar
This appears as very small arrow in the lower-right corner of many groups
on the
▪ Ribbon. Clicking this button opens a dialog box or task pane that provides more options about the group.
Dialog box launcher
allows you to create document.
and combine or merge them with another
document
It is commonly used when sending out advertising materials to various recipients.
Mail merge
Two Components of Mail Merge:
Form document
List or data file
document that contains the
main body of the message
The main body of the message is the part of the form document that remains the same no matter whom you send it to from among your list.
Form document
also referred to as data fields or merge fields. This marks the position on your form document where
individual data or information will be inserted.
marked by the text with
double-headed arrows («_space;»)
Place holders
This is where the individual information or data that needs to be plugged in (merged) to the form document is placed and maintained.
List or data file
Six steps
- Select the document type.
- Select the starting document.
- Select the recipients of the form letter. 4. Write your form letter.
- Preview the merged letters.
- Complete the mail merge
