Legal Duties Concerning Health And Safety Policy Flashcards

1
Q

What does section 2(3) of the health and safety at Work Act require

A

…every employer to prepare and as often as may be appropriate revise a written statement of his general policy with respect to the health and safety at work of his employees and the organisation and arrangements for the time being in force for carrying out that policy, and to bring the statement and any revision of it to the notice of all of his employees.

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2
Q

What does the (exemption) exempt employees under the Health and Safety Policy 1975

A

exempts employers who employ four or less employees from the requirement to write the policy (not the requirement to have a policy)

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3
Q

What’s intended by the health and safety policy

A

to make employers think carefully about the nature of the hazards in the workplace, and about what precautions are necessary to make the workplace safe and healthy for their employees.

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4
Q

What 3 section does the law require in the health and safety policy

A

A health and safety policy statement of intent which includes the health and safety aims and objectives of the organization.

The health and safety organization detailing the people with specific health and safety responsibilities and their duties

The health and safety arrangements in place in terms of systems and procedures

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5
Q

Who signs the health and safety policy statement

A

The most senior manager or managing director
It’s the responsibility of them under the HSW act to ensure that the policy is developed and communicated to all employees
Should be written by the organization not third party.

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6
Q

How to make sure employees know about the safety policy

A

Give a copy to every employee

Ensure copies are given to new employees on induction

Post copies on staff notice boards last

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7
Q

What does regulation 5 of the MHSWR require

A

requires employers to make appropriate arrangements for the effective planning, organisation, control, monitoring and review of their preventative and protective measures.

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8
Q

A health and safety policy as required by HASAWA contains three distinct sections

A

(1) statement of intent (policy statement) – the what

(2) organisation (people and their responsibilities) – The Who

(3) arrangements (systems and procedures) – the how.

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9
Q

The guidance (L1) to HASAWA suggest that the purpose of the health and safety policy ?

A

statement is to set out the employer’s aims and objectives for improving health and safety at work after a careful consideration of the nature of the workplace hazards and the appropriate controls.

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10
Q

What does HSG65 consider about the policy

A

should be shaped by the organisations: general intentions, approach and objectives (or vision), and the criteria and principles upon which it bases its action.

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11
Q

HSG65 considers the written statement of policy to be shaped by the

A

Organization
General intention
Approach and objectives 9 vision )
Criteria and principles on which to base its action

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12
Q

What does OHSAS 18001 require top management to do

A

formally express the organisation’s overall intentions and direction for health and safety performance in the health and safety policy, which should also provide a framework for action and for the setting of health and safety objectives.

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13
Q

Safety policy statement should as minimum include commitments to;

A

 the prevention of occupational injuries and ill health

 compliance with applicable legal requirements, and other relevant standards

 continual improvement in health and safety management and performance

 provide a framework for setting and reviewing health and safety objectives.

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14
Q

Health and safety policy should be

A

 appropriate to the nature and scale of organisation’s health and safety risks
 documented, implemented and maintained
 signed by the chief executive officer / managing director and dated
 communicated to all persons working under the control of the organisation
 available to all other interested parties
 periodically reviewed to ensure that it remains relevant and appropriate to the organisation.

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15
Q

Supervisor and managers may well have additional responsibilities to include

A

 risk assessments are current and effective
 employees are working in accordance with safe systems of work
 the workplace is kept clean and tidy and free of obstructions
 adequate supplies of personal protective equipment (PPE) are available
 accidents and near misses are reported and properly investigated.

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16
Q

Directors/senior management team responsibilities in regards to the. Health and safety policy

A

 establishing effective ‘downward’ communication systems and management structures
 considering health and safety implications of all business decisions
 setting targets for improving the organisations health and safety performance
 regularly reviewing the organisations health and safety performance at board level
 making provision for adequate resources, including competent health and safety advice.

17
Q

Health and safety advisor manager role in the policy

A

Role needs to be clearly defined
 advising the board or senior management on strategic health and safety issues
 formulating and developing specific aspects of the health and safety management system, e.g. the practical arrangements for risk assessment
 day-to-day implementation of policy and plans including accident and incident investigation
 reviewing performance and auditing of the health and safety management system.

18
Q

First aiders duties in the policy

A

 provision of first aid treatment to employees
 recording of all treatment given
 liaison with emergency services
 maintenance of first-aid kit / first-aid room.

19
Q

Fire warden/marshal

A

 sweeping an allocated area, encouraging people to and proceed to the assembly point
 turning off equipment and closing doors and windows as they go
 informing the person in charge of the evacuation that their area is clear.

20
Q

People with specific health and safety responsibilities should be held accountable what systems could be used

A

 individual job descriptions containing references to health and safety responsibilities
 performance review measuring and rewarding performance in health and safety activities
 disciplinary procedures for acting upon serious failures in health and safety performance.

21
Q

What does the arrangement mean in the health and safety policy

A

The arrangements lay out how the organisation is intending to implement the policy and is made up of systems, procedures and processes. It includes how to identify and manage risks as well as how health and safety performance will be monitored.

22
Q

A typical arrangements section should include procedures for the effective planning, organising, control, monitoring and review of the following:

Health and safety risks management

A

 identification of hazards and risk
 specifying preventive and protective measures
 action planning with priorities and responsibilities
 periodic review.

23
Q

A typical arrangements section should include procedures for the effective planning, organising, control, monitoring and review of the following:

Consultation with employees

A

 trade union safety representatives and safety committees
 representatives of Employee Safety
 other arrangements for consultation.

24
Q

A typical arrangements section should include procedures for the effective planning, organising, control, monitoring and review of the following:

Safe plant and equipment

A

 purchasing of new equipment
 preventative maintenance
 defect reporting.

25
Q

A typical arrangements section should include procedures for the effective planning, organising, control, monitoring and review of the following:

Safe handling and use of substances

A

 purchasing of hazardous substances
 undertaking COSHH assessments
 informing employees
 reviewing assessments.

26
Q

A typical arrangements section should include procedures for the effective planning, organising, control, monitoring and review of the following:

Information training and supervision

A

 provision of relevant health and safety information
 supervision and training of new recruits and young workers.

27
Q

A typical arrangements section should include procedures for the effective planning, organising, control, monitoring and review of the following:

Competency for tasks and training

A

 induction training
 job specific training
 training records.

28
Q

A typical arrangements section should include procedures for the effective planning, organising, control, monitoring and review of the following:

Accidents first aid and work related ill health

A

 undertaking health surveillance
 health surveillance records
 first aid equipment stored
 appointed person / first-aider
 record keeping and reporting under RIDDOR.

29
Q

A typical arrangements section should include procedures for the effective planning, organising, control, monitoring and review of the following:

Monitoring

A

 proactive monitoring of work conditions and working practices
 investigation of accidents and work related sickness.

30
Q

A typical arrangements section should include procedures for the effective planning, organising, control, monitoring and review of the following:

Emergency procedures

A

 fire risk assessments
 checks of escape routes, fire extinguishers and alarms
 evacuation drills.