Lecture 4 Flashcards
The estimating process is?
Is a systematic approach that ensures efficiency and control
Why should companies market?
To ensure they will be considered for upcoming bids
How do you research bid information?
- government websites
- ads in papaer
- constrution associations
open bidding
Means public authorities like the Government must allow all qualified persons to bid on the project. Many bids will be received leading to extra time to sort through the bid applications.
Closed Bidding
A system that the private sector uses to entertain bids. In this type of system, they are not restricted like government agencies and are permitted to decide on who they would like to bid. Bids are usually only entertained from people the owner has had prior contact with or good relations.
Prequalified Bidding
Is a way to avoid contractors of dubious qualifications. In order to qualify, the contractor must complete a questionnaire which asks things like financial situation,\ experience, key personal, years in business…
Invitation to bid
the invitation to bid or tender may be posted in many locations. For those interested, they might have to first submit a qualification letter outlining the firm’s capabilities (like a resume).
Bid Depositories
Are typically construction associations that will handle the receipt of sealed bids from trade contractors. These are then given to prime contractors which enables them to complete their bids in a timely manner. The system is deemed to be fair and equitable to all parties involved.
example: BC central bids
What does a bid record contain?
- Contact info
- Job location
- Phone numbers
- Bid and closing dates
- Budgets
- Bond info, etc.
- Insurance info.
How many sets of documents must a contractor obtain?
Must obtain 2 sets of bid documents from the owner. Once set is used for estimating department to do the take off and the other set is for the subcontractors.
How reviews the bid documents?
The contractor typically reviews the documents and highlights all information the estimator will need.
What is a query list?
Or RFI. Anything that is not properly worded or explained in the contract document set should be addressed with an RFI.
Bid forms
bid form is always included in the set of specifications and documents that the bidder acquires. Using this simple form allows the owner the ability to compares all bids in the same manner. The bid forms will show the price that the contractor agrees on as dictated by the contract documents
Owner – Contractor Agreement
This agreement spells out in detail the type of contract between the owner and the
successful constructor.
General Conditions
Of all the forms provided to the construction industry, the CCDC is probably the most widely used source for bid forms and other documents.Of importance to the bidder is the fact that supplementary conditions overrule the general conditions.
Specifications
In addition to any specifications provided on the contract document set (general notes provided by the design teams), there is what is called the Master Format Specifications (MFS).
Addenda
The time between the issued bid instructions and bidding due date is called the bidding period. During this time, there may be extra instructions, clarifications, revisions, or other document changes that can affect the bids.
Alternates
At times, the owner may ask those bidding to supply prices for alternate construction or materials for the project.
Errors
Simply put, errors can and do occur in the specifications and construction documents. the
contractor must inform the client and designer of any concerns or issues
Why is a site visit important?
To see any unforseen conditions or any extra costs you may have to incorperate into your estimate that you may spot with your eye.
