Leases Flashcards
Key characteristics of a lease
(a) Legal interest in the property (proprietary interest); can bind successors in title
(b) Exclusive possession
(c) Specified term, and has certainty of term
(d) Tenant can use property as if they are the owner
(e) Parties to a lease are subject to statutory regulation
(f) Can be a lengthy document to draft and agree
(g) Will bind new owners of land. An interest that can in principle be assigned to third parties.
Key characteristics of a licence
(a) Personal permission to be on land
(b) Not a proprietary interest
(c) Will not bind new owners of land
(d) Licensee has no control
(e) No exclusive possession
(f) Does not grant security of tenure
(g) Simple document to draft and agree
Key characteristics of a tenancy at will
(a) Personal permission to be on land
(b) Not a proprietary interest. A tenancy at will is not a legal estate
(c) Will not bind new owners of land
(d) Either party may end the tenancy at any time (so no certainty of term)
(e) Does not grant the tenant at will security of tenure
(f) Simple document to draft and agree
Security of tenure
Landlord and Tenant Act 1954
- Provides business tenants with security by providing that, at the end of their contractual term, the tenancy would continue unless given up by the tenant or brought to an end using statutory procedures
- Allows tenants to request a new tenancy on terms derived from the original lease, and at a rent fixed by the court if the parties can’t agree
3 requirements for a tenant to acquire security of tenure under the LTA 1954, Part II
(1) Has to be a tenancy
(2) The tenant has to be in occupation of the property
(3) The tenant must be occupying for the purposes of a business
- ‘Business’ is given a very wide interpretation and includes a trade, profession or employment and includes any activity carried on by a body of persons, whether corporate or unincorporated.
- A members club or sports club counts
- It does not have to be a company, it could be a partnership, sole trader etc
Effect of security of tenure
(1) Doesn’t matter if the lease expires on x date – you can stay on past that day
(2) Gives the tenant a right to apply to the court for a new tenancy
Granting a lease without security of tenure
‘Contracted out’ leases - one where a procedure is followed whereby the tenant declares that they understand they are taking a lease without security of tenure rights.
- The shorter a lease, the more likely it will be ‘contracted out’
Security of tenure requirement (1) - tenancy
- Must fulfil requirements established by Street v Mountford; exclusive possession and for a term absolute.
- ‘Tenancy’ excludes licences and tenancies at will, and some that are specifically excluded by s 43
Excluded tenancies under s 43
- Tenancies of agricultural holdings
- Mining leases
- Service tenancies (a lease granted as part of a tenant’s employment e.g. a security guard’s flat)
- Fixed term tenancies not exceeding six months
Security of tenure requirement (2) - Occupation
- The tenant must be the occupier of at least part of the premises
- If a tenant underlets all of the premises, it will lose the protection.
- The courts will consider the measure of control the tenant exercises over anyone else using the premises.
Security of tenure requirement (3) - Business
- ‘trade, profession or employment’
- includes members clubs, businesses, but not a Sunday school
- Incidental residential use is acceptable, as long as operating a business is the significant purpose of the occupation
Contracting out procedure
Must be carried out in accordance with the procedure set out in the Regulatory Reform (Business Tenancies) (England and Wales) Order 2003 (the Reform Order)
Contracting out procedure - Warning notice
The landlord must serve a warning notice on the tenant at least 14 days before the tenant becomes bound to enter the lease.
Contracting out procedure - Tenant’s declaration
- The tenant must sign either a simple declaration or a statutory declaration
- Which one is needed depends on whether the 14 days of the landlord’s warning notice can be complied with or not.
- If there are 14 days between the notice and the tenant becoming bound to enter the lease, a simple declaration can be used. If time is short, the 14 day period can be waived and a statutory declaration signed instead.
- The simple declaration states that the tenant has received and accepted the consequences of the landlord’s warning notice
- The statutory declaration made in front of an independent solicitor, is to the effect that the warning notice has been received and the tenant accepts the consequences.
Contracting out procedure - Lease wording
The lease must contain:
(a) Wording that the parties have agreed to exclude security of tenure
(b) Reference to both the warning notice and the tenant’s declaration
Tenant’s covenants
- Basic rule = a tenant may do all things that an owner of an estate can do unless the lease prohibits such actions
- Leases therefore are often drafted in a negative manner setting out what the tenant cannot do in tenant’s covenants
- If there is no mention of an action in a lease, the tenant is free to do it.
Landlord’s covenants
- The landlord can also covenant to provide services, maintain common areas and insure the building
- Most common is the covenant for quiet enjoyment, a landlord’s covenant not to interfere with the tenant’s possession or enjoyment of the property
- Examples of breaches of covenant for quiet enjoyment: erection of scaffolding hindering access (Owen v Gadd), persistent intimidation of the tenant to induce him to leave (Kenny v Preen)
Guarantor’s covenants
A guarantor may also be party to the lease and will covenant to guarantee payments that must be made and the performance of any other obligations.
Forfeiture
- What happens in the event of damage and destruction by insured risks
- Clauses dealing with the exclusion of security of tenure provisions
- The right of the landlord to bring the lease to an early end in the event of tenant breach
- A right to remain in premises at the end of the lease term and to request the grant of a new lease
Rights granted
- e.g. a right of way, easements
- rights excepted and reserved
- the landlord may need to reserve rights for itself to access the premises
Other provisions
- rent review
- service charge
- a sum of money charged by landlord to tenants to cover costs of services to tenants
Execution of a lease
To be legal, a lease must be granted by deed (LPA 1925, s 52) unless it falls within the exception of short leases of 3 years or less under s 52(2). A deed must comply with LP(MP)A, s 1.
Prescribed lease clauses
Where you are granting a registrable lease, your lease must include a list of Prescribed Lease Clauses at the front.
Four main covenants usually included in leases
(1) Repair
(2) Alterations
(3) User
(4) Alienation
Repair covenants
- Under a general repair covenant, the tenant must keep the premises in the condition in which they would be kept by a reasonably minded owner, having regard to:
(a) the character and type of premises at the beginning of the lease;
(b) the age of the premises;
(c) the express words of the covenant. (Proudfoot v Hart) - A covenant to keep the premises in repair also entails an obligation to put them in repair first, if at the time of letting they were out of repair. This can be onerous.
- If the tenant simply wants to maintain the premises, the tenant can employ a surveyor to survey the premises and report on the state of repair prior to taking the lease. Then a schedule of condition can be annexed to the lease.
Repair vs. renewal
If works constitute ‘renewal’ rather than ‘repair’, they will not fall within the tenant’s repair obligation.
Lurcott v Wakely
- The front external wall of a 200 year old house had to be taken down and rebuilt due to old age.
- The tenant was held liable under his repairing covenant. ‘Repair is restoration by renewal or replacement of subsidiary parts. Renewal, as distinguished from repair, is reconstruction of the entirety.’
Brew Brothers v Snax
- The wall’s condition was attributed to water seeping through defective drains. Underpinning works were necessary costing £8,000. The building as a whole was valued between £7,000-£9,500.
- Held that the necessary work did not fall within the scope of a repairing covenant
Types of covenant
- Absolute covenant: The tenant is completely prohibited from doing something
- Qualified covenant: The tenant can ask the landlord for his consent although the landlord does not have to give it.
- Full qualified covenant: The landlord has to be reasonable if he is going to withhold his consent
Test of ‘reasonableness’
International Drilling Fluids v Louisville Investments
- A landlord is not entitled to refuse his consent on grounds which have nothing to do with the landlord and tenant relationship
- e.g. it would not be reasonable for a landlord to refuse assignment on the basis that he did not like the proposed assignee