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Ethics > Law Office Management > Flashcards

Law Office Management Flashcards

1
Q

What are the reasons for setting up a law firm?

A
  1. Need for independence
  2. Self-esteem (pride of ownership)
  3. To make more profit
  4. Job creation
  5. Lack of paid employment (to be self-employed)
  6. Collection of higher professional fees
  7. Realization of ambition or dream
  8. To comply with Rule 22 RPC (calling at client’s house)
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2
Q

What qualities should a good lawyer possess?

A
  1. Honesty
  2. Hardworking
  3. Sound knowledge of the law
  4. Time management
  5. Interpersonal skills
  6. Good communication skills
  7. Legal skills
  8. Good entrepreneurial skills
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3
Q

What are the legal skills required by a lawyer?

A
  1. Interviewing skills
  2. Advocacy skills
  3. Drafting skills
  4. ADR skills
  5. Communication skills
  6. Law office management skills
  7. Research skills
  8. Listening skills
  9. ICT skills
  10. Testimony analysis skill
  11. Cross-examination skill
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4
Q

How are law offices classified?

A

Law offices are classified into three categories: Small, Medium, and Large.

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5
Q

What factors determine the classification of law offices?

A
  1. Location
  2. Status of Clients/Client-Base
  3. Number of Lawyers
  4. Status of Lawyer
  5. Facilities
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6
Q

What are the types of legal practice?

A
  1. Sole Practitionership
  2. Sole Proprietorship
  3. Associateship
  4. Partnership
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7
Q

What are the advantages of partnership in legal practice?

A
  1. Sharing of financial responsibility
  2. No professional isolation
  3. High-quality decisions
  4. Sharing of profits and losses
  5. Room for specialization
  6. Easier to get clients
  7. Easier to raise capital
  8. Division of labour
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8
Q

What are the disadvantages of partnership?

A
  1. Each partner is liable for the acts of others
  2. Fraudulent acts may taint reputation
  3. Mistrust among partners
  4. Slow decision making
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9
Q

What factors should be considered when locating a law office?

A
  1. Location and proximity to the Court
  2. Serene and neat environment
  3. Accessibility to clients
  4. Availability of electricity
  5. Cost of office accommodation
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10
Q

How can one find law office premises?

A
  1. Personal scouting
  2. Use of estate agents
  3. Contact friends and colleagues
  4. Placement of adverts in journals and papers
  5. Looking up adverts
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11
Q

What are the types of law office premises?

A
  1. Purpose-built office
  2. Office at home
  3. Existing building
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12
Q

What are the steps in the disciplinary and grievance procedure?

A
  1. Verbal warning
  2. Formal written warning
  3. Final written warning
  4. Dismissal from employment for gross misconduct
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13
Q

How can a law office be managed?

A
  1. Management by a committee of partners
  2. Management by all partners
  3. Management by a sole partner
  4. Management by a sole owner
  5. Management by an associate
  6. Management by an expert
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14
Q

What are the management functions in a law office?

A
  1. Planning
  2. Organizing
  3. Coordinating
  4. Controlling
  5. Evaluating
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15
Q

What are the types of planning?

A
  1. Short term
  2. Medium term
  3. Long term
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16
Q

What types of office equipment are commonly used?

A
  1. Photocopier
  2. Scanner
  3. Computer
  4. Printer
  5. Typewriter
  6. Telex machine
  7. Duplicating machine
  8. Paper shredder
  9. Paper binder
  10. Answering machine
  11. Telephone
  12. Rubber stamp
  13. Stapler
  14. Fax machine
17
Q

What are the types of law office machines?

A
  1. Vehicle
  2. Generator set
18
Q

What records are maintained in a law office?

A
  1. Office manual
  2. Staff register
  3. Referral register
  4. Master file register
  5. Visitors’ book
  6. Incoming and outgoing correspondence registers
  7. Incoming and outgoing telephone call book
  8. Equipment and machine register
  9. Books and periodicals register
  10. Closed file register
  11. Internal telephone directory
19
Q

What does the office manual contain?

A

Regulations on issues like:
1. Resumption and closing time
2. Overtime work
3. Work leave
4. Confidentiality of clients’ matters
5. Attendance register
6. Working hours
7. Holidays
8. Salary advancement
9. Bonus provision
10. Assignment of staff

20
Q

What is included in a law office layout?

A
  1. Reception room
  2. Practitioner’s room
  3. Support staff room
  4. Library
  5. Conveniences
  6. Rest room
  7. Conference room
21
Q

What is the relevance of ICT in law office management?

A
  1. Saves time
  2. Saves costs
  3. Cuts across all sections of the profession
  4. Saves space
  5. Easily accessible
  6. Simplifies research process
22
Q

What are the necessary ICT facilities and software programs?

A
  1. Computer and accessories
  2. Microsoft Office Word
  3. Internet facilities
  4. Spreadsheet for accounts
  5. Electronic diary
  6. Scanners
  7. Photocopying machines
23
Q

What challenges exist in the effective use of ICT facilities in the legal profession?

A
  1. ICT illiteracy
  2. Electricity supply problems
  3. High cost of ICT facilities
  4. Increase in cyber-crimes
  5. Lack of online filing
  6. Virus issues
24
Q

What are the solutions to problems with ICT in law offices?

A
  1. Have a standby generator
  2. Train lawyers and staff
  3. Use strong security measures
  4. Use effective anti-virus software

Ethics (8 decks)

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