L5 - Preparing and Checkinh Business Documents

Question 1

Acknowledgement of order

Confirms…

Answer 1

• that the order has been received
• that the goods required can be supplied
• when delivery is expected to be made

Question 2

Advice note

Answer 2

Sent to the buyer ahead of the delivery of goods and confirms that goods ordered will be despatched

Question 3

Delivery note

Answer 3

Is sent with the goods to enable the buyer to check and acknowledge that the items, as recorded on the delivery note, have been received.

Question 4

Delivery note

will contain

Answer 4

• delivery note number for filing and future reference
• reference to the customers purchase order number, to link delivery to original order
• details of the quantity, catalogue and/or code number and description of the goods delivered
• signature of the person recovering the goods and the date on which the consignment was revived

Question 5

Purchase Order

will contain

Answer 5

• quantity of goods required
• address where delivery is to be made
• date delivery is required
• agreed price per the quotation or current price list / catalogue
• quality or specification required