L4M3 Chapter 2 Flashcards
What are the 5 rights of procurement?
Price
Place
Quantity
Quality
Time
Should specification and contract drafting occur in tandem according to CIPS?
Yes, as one impacts the other as they progress
What 3 shortcuts exist to drafting a specification?
The use of brand names – narrows down the search
The use of recognized standard – ISO & other standards across the world.
The use of samples – trial runs of supplier before completing spec
The most popular being the use of past templates
Can market dialogue take place in regulated procurement?
Yes, it can be used to share knowledge, and develop spec. It simply cannot happen past a certain stage i.e. start of tender process where a supplier would gain an unfair advantage
What does ISO stand for?
International Organisation for International Standards
What should you be most careful of when using standard, ISOs in specififcations?
The date of publication! An ISO number may be updated over time so everyone need to be working on the same version!
You could expressly state the ISO, standards date of publication and advise that version take precedent in the specification.
What are the most important advantages to standardisation?
Wider supply market
Narrower supply base
Clarity of specification
Economies of scale
Service enhancement
Time saving in the procurement process
Accuracy of quotations
Less inventory
Less reliance on a single supplier
What is Supply Market and Supply Base and what is the difference?
Supply Market – All potential suppliers capable of becoming a buyer’s source
Supply Base – All suppliers the buyer actually works with
Does Added Value service cost the buyer?
On face value no as they are often advertised as a added benefit on the main purchase, but they are more than likely costed into the main purchase price. . i.e. 100% recycled materials etc.
Should buyer analise copst of added value benefits from a purchase?
Yes, buyer should ask supplier for cost break down and make a judgement of whether it is worth it. They could possibly accept it based on adding value to local community i.e. 100% recycled material.
Main reason for challenges added value cost is to ascertain if it can be done cheaper in house!
What is the Public Services (Social Value) Act 2012?
UK organization monitoring regulated procurement for social and environmental added value to in supply chains
What is the definition of Information Assurance (IS)?
Name given to processes and methods used to protect information systems. It is concerned with ICT systems in which data is stored.
What are the 5 pillars of IS?
Integrity – ensuring information cannot be falsified
Availability- being able to access data in multiple location on multiple devices
Authentication – ensuring users are legitimate and who they say they are e.g., use of usernames and passwords
Confidentiality – Ensuring people can only access certain information with adequate authorization
Non-repudiation – processes which enable inability of people to lie about their actions. i.e., audit trails of action in a system with username, date, time etc.
What is the definition of Information Governance?
Name given to processes and methods used to protect general management of data. It is concerned with more than ICT data. It’s about the companies over all general management of data. Therefore, IA sits within the wider context of IG.
Examples are clear desk, policies, filing cabinets with lock etc
KPI shouldn’t be used because they can. How can you ascertain whether KPIs should b used?
Use the IPA rule which is as follows!
Important - must be important
Potential improvement - must relate to improvement
Authority and ability - you must have authority and ability to track
The max number of KPI to include in a contract is 5 or 6. If you choose to track any more than this you are clearly starting to look at less important things.
An absolute rule is that the cost of measuring the KPI must never outweigh the benefit the improvement is supposed to bring or the cost to avoid the problem.
