Kansas Law Flashcards
PIC
Can a pharmacists be a PIC at more than 1 pharmacy?
Not as more than one full time (30 or more hours) with pharmacy operations
Disposal/ Destruction of CS inventory
2 methods
- 1 Registrant requests permission from the DEA
- Complete form 41 listing everything
- DEA will direct the method
- 2 Registrant uses a reverse distributor
- CIIs are transferred to the reverse via the Reverse distribu DEA form 222
- CIII through V drugs must also be documented and record retained by the registrant
- Reverse distibu must submit form 41 for the DEA disosal and destruction
CII partial
What needs to be written
Yes
Quantity, date of the partial and name of pharmacist filled on the face of the paper Rx
No dispensing can occur beyond 72 hours of the partial filling
If remaining portion is not able to be filled within 72 hours notify prescriber
Butalbital, APAP, Caffeine
Fioricet
Not controlled
Length of time a pharmacist has to verify the accuracy of the computer record for filling/refilling of a CIII and CIV
72 hours
partial filling of CIII and CVs
- Yes
- You must record the partials the same way as you record refills on the back of the paper Rx or however else its done
- Quantity dispensed for ALL partials fills cannot exceed quantity prescribed (face quantity + refill)
- No dispensing can occur beyond 6 months of the date of issuance
- Partial fill doesnt = refill
Quantity of drug a pharmacist may dispense to a patient in a CII emergency prescription?
enough for the emergency
What can you add to a C-II in kansas with permission?
- Date written
- Patient’s address
- Prescriber’s DEA number
- Dosage form may be selected if one is not written
Number of CE hours required
30
BUDs for Non-sterile compounded preparations
- Non aqueous formulations: earliest expiration date of individual component or 6 months whichever is earlier
- Water containing oral formulations: 14 days stored at controlled cold temperature 36-46F
- Water containing topical/dermal or mucosal liquid semisolids: BUD is no more than 30 days
A drug wholesaler acting as a supplier has how much time to complete a DEA form-222 before it becomes void?
60 days
Length of time in which a pharmacy must notify the local DEA diversion field office after discovery of a theft or significant loss of a CS?
within 1 business day
Dispensing previously dispensed medications
With the exception of specific programs all drugs that are sold to the end patient may not be resold
What Cs must be readily retrievable?
What records must be kept at the registration site for all?
CIII-CV
Executed paper DEA 222 forms • Prescriptions (paper) • Inventory records
These can be kept centrally: Financial and shipping records, if DEA notified • Electronic refill records
Methamaphetamine equivalence chart
What are the activities a technician can do?
Package, do manipulative repetitive or nondescretionary tasks related to Rx processing
Secobarbital Schedule?
2
Conditions concerning the sales of poisons
- Definitions
- Objective was to decrease childhood pooisoning
- Enforced by the consumer product safety commision
- Requires child-resistant packaging for all human oral prescriptions drugs
- Most OTCs and some hazardous household substances
- Failure to follow is misbranding
- Responsibility of quality
- Labeling requirements
- Nore requirements to abide by federal packing and labeling laws regarding the sale of poisons
Script refill general information
CII-CV drug labeling
Combat Methamphetamine Act
Sale limitations
3.6 grams of product base per day regardless of transactions number
9 g per 30 days
7.5 g if purchased by mail
Must be 18 in KS
How does the transfer process occur for dispensing previously dispensed medications?
6 steps
and 3 steps
Each administrator of an adult care facility or medical care facility or the PIC of a mail service must determine the medications meet the following criteria
- Can be identified
- Is in the manufacturers sealed container, a pharmacy unit-dose package, or a hermetically sealed tamper-evident package from the pharmacy
Do technicians need to be registered with the board?
Yes
Verifying DEA numbers
The first letter is a code identifying the type of registrant. (Usually you see A, B or C) A has been retired <1985,>B is used for Doctors and Clinics, C is for Specialists.
The second letter is the first letter of the registrant’s (prescriber) last name.
Here are steps to verify a DEA number:
Step 1) add first, third, and fifth digits of the number.
Step 2) add the second, fourth, and sixth digits of the number.
Step 3) multiply the result of Step 2 by two.
Step 4) add the result of Step 1 to the result of Step 3.
The last digit of this sum must be the same as the last digit of the DEA number.
If the pharmacy operates for more than ___ days without a PIC?
30 days without a PIC the board may revoke, suspend or deny or place their pharmacy registration in probation status
record sales of CV OTC
- Pt must be 18
- Must have ID if unknown to pharmacist
- Must document sale
- Name/Address of purchaser • Name/Quantity of drug • Date of purchase • Name/initials of dispensing pharmacist
- Dispensing must be done my pharmacist but non pharm can do the payment
Is CR packagin required for inpatients?
Yes if @ bedside
But otherwise no
Number of times a CII can be transferred?
0
CE audit determination
CPE monitoring service
Policies and Procedures for CPAs
Who is responsible?
What CPA cant be entered?
WHen must the physician be notified?
WHo needs to know?
- Each pharmacists who engages in CDTM is reponsible for all aspects of the CDTM performed by the pharmacist
- Pharmacists may not enter into a CPA that authorizes him o rher to perform any CDTm function that is not appropratie to the training and experience of the pharmacist or physiciain or boht
- Within 48 hours of making any drug or drug therapy change to the pt treatment the pharmacist must initiate contact with the physician indentifying the change
- As part of each pharmacists application to renew their individual license the pharmacist must advise the board if they have entered into a CPA
PAs prescription authority
Both controlled and non-controlled prescriptive authority pursuant to a written protocol with a supervising physician.
Lost or Stolen DEA 222 forms
Types?
Lost In Translation
- Execute new form, execute statement noting serial number of lost form, date of lost form, list of drugs and fact drugs werent recieved
- Retain copy number 3 with statement
Stolen Order Forms
- Report to nearest DEA office stating the serial numbers of stolen and or date of issuance
- Must Notify DEA if found
Hydrocodone/APAP
Norco, Vicoden
C2
Exceptions to CII partial fill limitations
Pts in LTCF
Terminally ill
- Requirements
- On Prescription Face: terminally ill or LTCF
- On back or where appropriate: Date quantitiy dispensed, remaining quanitity, to be dispensed, ID of dispensing pharmacist
- Limitation: 60 days from issue date
What is the accreditation for online pharmacies?
VIPPS Accreditation of Online Sites
- The National Boards of Pharmacy VIPPS program accredits online pharmacies that comply with federal and state laws and regulations. The VIPPS seal on an online pharmacy website provides consumers with some assurance that the pharmacy has undergone and successfully completed the NABP application and accreditation process.
KS- Mid-level practitioners
**For PA’s: Indicate if RX is pursuant to direct order, protocol or due to emergency.
**For APRN’s: Scripts must be from class of drugs prescribed pursuant to protocol.
How many times can a Plastic CR container and lid be used?
Only once
Maximum amount of codeine per dosage unit combined with one or more active, non-narcotic ingredients to be a schedule III
90 mg
Combat methamphetamine Act of 2005 Logbook
Who does not need to be recorded in the book?
Can patients have direct access?
What are the 4 logbook provisions?
What do they need before selling?
How long does the logbook need to be kept?
If a pt buys 1 60mg ot 2 30 ms tabels of pseudoephedrine then they are not required to sign the logbook
Patients cannot have direct access to the medication which include (ephedrine, pseudoephedrine, or phenylpropanolamine)
- Logbook provsions
- must contain, product sold by name
- Quantity sold,
- name address and signature of purchasers
- Date and time of sale
- Seller may not sell the product unless the purchaser:
- Presents a photo ID issued by a state or federal government or another acceptable document
- Signs the written logbook with his or her name, address, time and date of sale
- In the case of an electronic logbook, the device must capture the signature in an electronic format
- In the case of a bound paper book, a printed sticker affixed to the book at the time of sale which displays the product, quantity name of purchaser date and address
- In case of a printed document it must include a clear line for the purchasers signature and include product, quanity, name of purchaser date and address
- LOGBOOK must be maintained for 2 years after the date of purchase
- igbook nust be secure and information only be shown to local state or federal law enforcement
CV limits
Fed: May refill as Authorized
Kansas: No more than 5 times or 6 months after the date issue which ever come first
Refill record documented like above
Durham Humphrey
How long must controlled substance records be kept in kansas?
no less than 5 years
What does a physician have to do if he wants CIIs for office use?
A physician must use a DEA Form 222 in order to obtain C‐II drugs for office use from another registrant – usually pharmacy. A physician may NOT write a prescription to acquire C‐II drugs from a pharmacy for this purpose.
What needs to be on a CS prescription?
7 total
- Prescriber name and address
- Pts full name and address
- date issued
- Drug name, strength, dosage form, quantity and directions for use
- Refill info
- Prescriber name manually signed
- DEA number
What happens if there is a recall for previously dispensed medications?
Can people charge for these medications?
DEA form for destruction or disposal of CS?
form 41
Fentanyl
Duragesic
C2
Allowable amount of time to complete a partial fill on a CII script for a patient diagnosed as terminally ill
60 days
Requirements for a CPA
- Who signs it?
- What must it include? 5
- What cant be in it?
- When must they be reveiwed?
- What must be delivered and in what time frame?
- Must be signed and dated y all pharmacists and physicians involved
- Must include the following
- general methods, procedures and decision criteria that the pharmacist is to follow in performing CDTM
- Procedure that the pharmacist is to follow to document the CDTm decisions that are made
- Procdure that the pharmacist is to follow to communicate with the phyician either of the followng:
- Each change in a pt condition is identified by the pharmacist OR
- Each CDTM decision made by the pharmacist
- Situation in which the pharmacists is required tp initiate contact with the physician
- Precedure to be followed by the pharmacist if an urgent situation invlvoing a [ts health occurs. Including identification of an alternative health care provider that the pharmacist should contact if the pharmacst cannot reach a physician
- A CPA may not authorize a pharmacist to admisiter flu vaccines except persuant to KSA 65-1635a
- CPA ust be reviewed and updated at least every 2 years
- Signing pharmacist must deliver a copy (digital or paper) of eah CPA and update to the oard within 5 business days after the CPA or update has been signed by all parties
preparing for inspections
- Proactively prepare. Maintain, review, and regularly update CS policies and procedures for compliance with DEA requirements
- Share an audit plan with employees and conduct a practice drill
- Examine agent(s)’ credentials, obtain their business cards, and ascertain the purpose.
- Take detailed notes of what was said, done, and suggested by agents during the inspection.
- Answer questions asked, but do not speculate. Silence is preferable to incriminating statements.
- Everything said during an audit may be introduced in an administrative, civil, or criminal proceeding
- Request a final discussion or exit interview with inspectors
Poison Prevention Act through medicare
CII script partial fills
What must be written?
When does the fill need to be completed?
What are the exceptions? 3 And how long can you refill?
What 4 things must be written on the bacK? 4
- May do partial refill but quantity dispensed must be written on the face of the written prescription
- The remaining amount needs to be filled with in 72 hours from the date of the first partial fill
Expections when partial fills can be dispensed for up to 60 days from the date of issue
- patients in adult care facility
- pts with medical diagnosis documenting a terminal illness
- pharmacist must record on the precription that the patient is either terminally ill or in a LTCF
For each partial fill the pharmacist shall record on the BACK of the prescription or on another readily retreivable record:
- The date of the partial filling
- Quantity dispensed
- Remaining quantity authorized to be dispensed
- ID of the dispensing pharmacist
Central fill pharmacies and transmission of CII meds
Pharmacy transmitting the prescription
- What needs to be written on the face? 4
- How long must the original prescription be retained?
If CII the retail pharmacy transmitting the prescription must
- Write on teh face of the orginal prescription
- The word Central Fill
- Name address, and DEA registration number of the central fill pharmacy to which the prescription has been transmitted
- Name of the retail pharmacy pharmacist transmitting the presciption
- And the date it was transmitted
- Ensure that all required CS prescription information is transmitted to the central fill pharmacy
- Maintain the original prescription for at least 2 years from the dat ethe prescription was filled
- Keep a record of the receipt of the filled prescription including the date of receipt the method of delivery and the name od the retail pharmacy employee accepting delivery
Kefauver Harris and Medical devices
CS inventory Records
- Initial: Right when they start dispensing
- Biennial at least every 2 years, kansas is annual
- Separate inventories for each registered site
- Inventory CS on hand
- Opening or closing of business
- Newly controlled substances on effective date of scheduling published in the FR
What amount of potassium is exempt from PPPA packaging?
Unit dose forms, including individually wrapped effervescent tablets, unit dose vials of liquid potassium and powder in unit dose packets containing not more than 50 meq per unit dose
Name tag info required
First Name & Title (Board recommends including last name or last initial - not required)
Number of time CIII, CIV or CV prescriptions with refills can be transferred in Kansas if the pharmacists do not share real-time computer system?
Once
Prescription transfer requirements general rules: 8
What cant be transfered?
How many times can others be transfered? Exception?
What can be shared?
What needs to be communicated and between who?
How long must records be held?
Who cant?
States?
Pregabalin
Lyrica
CV
Do technicians need CE?
Yes 20 hours
A certificate of completion shall be in a format approved by the board and include the following:
- Registrant’s name
- Title and date of approved CE program
- The name of the provider
- The # of CE clock-hours approved by the board
- The # of CE clock-hours completed by the registrant
- The approved program number issued by the board
The provider’s dated signature, certifying program completion
Who Audits CEs for techs?
How long must the record be retained?
CPE monitoring service
5 years
How long must CS records be kept
2 years fed 5 years kanasasfrom date of last entry
What may not be changed on a CII script?
How do we track any changes?
- Patient Name
- Date, if one is written
- Prescribers name
- Drug
- **All information added/changed must be initialed dated and timed.
A CII script is valid for ___ from its take of issuance (KS)
- 6 months
Computer for CIII and CIV Script records
Can be used as an alternative to hard copy but need to have thee requirements
- Pharmacists verification of accuracy on hard copy or print out or bounf book or file
- Date signed must be within 72 hours
- Can print out any refill data to user pharmacy within 48 hours if kept central
- Back up system
What may be CHANGED on a controlled substance prescription with permission?
- Drug strength
- Quantity
- Directions for use
What is a new drug?
A drug that is not generally recognized as safe and effective
- May become a new drug if:
- It contains a new substance
- It is a new combination of approved drugs
- The proportion of ingredieants has changed
- a new use
- The dosage form, method of administration/duration or application has changed
Related regulations for online pharmacies
How many times can a glass bottom CR container and lid be used?
Bottom can be used once more
Nalbuphine Schedule
2
Out of state prescribers
A prescription CAN be filled from a non-Kansas prescriber if the prescriber is legally authorized to issue the prescription in the state/territory where the prescriber is licensed.
How do you terminate a pharmacy registration?
- Notify nearest DEA office
- Return DEA certification of registration and Unused voided 222 forms and explanation of disposal or transfer of all CSs
Dronabinol Liquid
C2
Syndros
In the absence of stability data non-sterile solid and liquid forms that are packaged in a single unit and unit dose container. What are the possible BUDs?
- One year from the date the drug is packaged into a single-unit or unit dose container
- The expiration date on the manufacturers container whichever is earlier
- Sterile multi use containers: one year or the manufactureres expiration date. Length of time established by the stability data may be used but cannot exceed manufacturers expiration date.
Androgel
Topical testosterone
DEA form for theft or loss?
Form 106
DEA pharmacy inspections
CSA authorized inspection of controlled premises
Inspections are usually drug accountability / compliance audits- so every ones knows the records are being kept correctly
- DEA may inspect, copy, and verify records, reports, required forms, equipment, and CS
- Cannot inspect financial, sales, pricing data, or personal records unless registrant provides written consent
- • Cannot review patient charts
- No right to interview witnesses, including registrant or employees
- • May collect samples (usually will leave receipt)
Resale of Dispensed Prescription Drugs
What type can be resold?
only medications tat are in unit-dose systems that contain only one medication which have not reached the patient and are still intact
Following the initial CS inventory a registrant must conduct the next inventory within what time frame?
1 year at least 8 months apart
Alprazolam Schedule
4
Prescription dispensing
Can technicians hand out, dispense or distribute rx’s when no pharmacist is on duty?
No
Peyote
C1
OTPs
Maintenance?
When can methadone 40 mg tablets be used
Objective to treat an opioid dependent individual with stable opioid agonist therapy for a period in excess of 21 days
these are inforced by substance abuse and mental health services
Cocaine
C2
Parental Product Labeling 4 for kansas
What is exempt from law?
• Peyote (CI, psychoactive alkaloid, hallucinogen) is exempt from control when used in bona fide religious activities by the Native American Church. (Persons that manufacture and distribute must register, however.)
PIC change notification
within 5 days of ceasing to be the PIC
Who can authorize non-compliant packaging for all pts medications?
The patient is the only one
What must the transferring pharmacist record?
What to write on the face?
What to write on the back?
If what drug what needs to be recorded?
Shared order filling
- Refers to the process whereby a pharmacy that receives an order sends it to another pharmacy to prepare, package, compound or label and returned the filled order to the requesting pharmacy for delivery to the patient or at the request of the requesting pharmacy directly to the pt
Non-US prescribers
Pharmacists MAY NOT fill prescriptions from a practitioner licensed in a foreign country or jurisdiction (Ex: Canada, Mexico) unless the practitioner is also licensed in a state or territory of the U.S. and is legally authorized to prescribe in that state/territory
Fax requirements
- Issued for what purpose?
- Transmitted to who?
- Identify who?
- Transmitted by who?
- Whats the hard copy?
- Shall be issued for a legitamte medcal purpose by the prescriber acting within the course of legit professional practice
- Be transmitteed to a pharamcists in a licensed pharamcy of the patients choice
- Identity the trasmitters phone number for verbal confimration, time and date of transmission and the identity of the pharmacy intended to receive the transmission, as well as any other information required by law
- be transmitted by an aithorized prescriber or prescriber agent if the idnetity of the transmitting agent is included in the order
- If communicated by electronic transmission, the prescription drug order shall be maintained in hard copy or as an electronic document for the time required by federal or state regulations whichever is longer
Can techs work in the pharmacy while waiting for registrations?
No
Emergency CII
Scripts
Criteria Needed
- Need to take Immediately
- No alt available
- Not reasonably possible for prescriber to give written script
What is the pharmacist to technician ratio?
2:1 or 3:1 if two of the techs are certified
Misbranding or Adulterations?
Misbranding = Labeling Problem
- Labeling false or misleading
- Fails to meet label requirements (Active ingredients; quantity; inactive ingredients)
- Fails to have “adequate directions for use” or “adequate information for use”
- Packaging or labeling violates PPPA (Poison Prevention Packaging Act)
Adulteration = Product Problem
- Contains filthy, putrid, decomposed substance or is prepared/packaged, held under unsanitary conditions
- Preparation, packaging, and holding fails to meet GMP standards
- Purports to meet USP/NF standards, but fails to meet them
- Contains unsafe additive(s)
A While counting, a couple tablets fall on the floor and you pick them up and put them in the amber vial
to be dispensed to the patient.
M Dispensing a prescription medication without authorization.
A A drug’s manufacturing procedures do NOT conform to GMP standards.
M Medication is dispensed with non-child proof cap without patient consent.
M A drug’s label or labeling is false or misleading.
Statin Equivalent dosing
Pharmacists Rock At Saving Lives and Preventing Flu
- Pitavastatin 2
- Rosuvastatin (crestor) 5
- Atorvastatin (lipitor) 10
- Simvastatin (Zocor) 20
- Lovastatin (Altoprev) 40
- Pravastatin (pravachol) 40
- Fluvastatin (lescol) 80
Definitions of the Food drug and Cosmetic act
Food
Drug
Cosmetics
Device
Supplememt
- For the most part, same as the those found in federal law
- New drug may not be marketed until approved for SAFETY by the FDA for use under labeling conditions
- Label: must contain adequate directions for use, also expanded definitions of adulterations and misbranding. pre-38 drugs were grand father
- Food: article used for food or drink for man or other animals, chewing gum and articles used fro components of products
- Drug: Recognized in the official compendiem
- intended to diagnose, cure, mitigate, treat, or prevent disease in man or animals
- Other than food intended to affect structure and function of the body
- Intended for use as a compoennet of the above 3 items
- Cosmetic means: Intended to be rubbed, poured or sprinkles or otherwise applied to the human body, ie soap
- Device: instrument appartatus, implement, machine, recognized in official compendium. effective without chemical action
- Supplement: Intended for ingestions, may not be intended for diagnosis cure, mitigation or treatmnet or prevent disease
- Note the definition of drug does not include amygadalin (laetrile)
- Although not included in the full version of statutes and regs on the boards website, statute 65-6b09 prohibits any person, including a pharmacy from selling amygadalin without first obtaining a permit from the secretary of health and environment
- Label vs labeling
- New Drug
- Imitation
- Adulteration and misbranding (65-660-65-559)
Authorized prescribers in Kansas
Advanced practice registered nursed
Both controlled and non-controlled prescriptive authority pursuant to a written protocol with a supervising physician.
Prescription drug labels what schedules need this sticker