KA: Planning and Monitoring Flashcards by Annita Petridou

What are the planning and monitoring tasks

● Plan Business Analysis Approach
● Plan Stakeholder Engagement
● Plan Business Analysis Governance
● Plan Business Analysis Information Management:
● Identify Business Analysis Performance Improvements

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what are the inputs for task Plan Business Analysis Approach of the planning and monitoring knowledge area?

Needs

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what are the elements of task Plan Business Analysis Approach of the planning and monitoring knowledge area?

Planning Approach
Formality and Level of Detail of Business Analysis Deliverables
Business Analysis Activities
Timing of BA work
Complexity and Risk
Acceptance

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what is the task Plan Business Analysis Approach of the knowledge area planning and monitoring referring to?

describes the planning of business analysis work from creation or selection of a methodology to planning the individual activities, tasks, and
deliverables

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what is the task Plan Stakeholder Engagement of the knowledge area planning and monitoring referring to?

describes understanding which stakeholders are relevant to the change, what business analysts need from them, what they need from business analysts, and the best way to collaborate.

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what is the task Plan Business Analysis Governance of the knowledge area planning and monitoring referring to?

defines the components of business analysis that are used to support the governance function of the organization and help ensure that decisions are made properly and consistently and follows a process that ensures decision makers have the information they need.

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what is the task Plan Business Analysis Information Management of the knowledge area planning and monitoring referring to?

defines how information developed by
business analysts (including requirements and designs) is captured, stored, and integrated with other information for long-term use.

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what is the task Identify Business Analysis Performance Improvements of the knowledge area planning and monitoring referring to?

describes managing and monitoring
how business analysis work is performed to ensure that commitments are met, and continuous learning and improvement opportunities are realized.

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What are the tools and guidelines used in task Plan Business Analysis Approach of the ‘Planning and Monitoring’ KA?

Business Analysis Performance Assessment
Business Policies: define the limits within which decisions must be made.
Expert Judgment
Methodologies and Frameworks: shape the approach that will be used for business analysis
Stakeholder Engagement Approach

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what are the techniques used in Plan Business Analysis Approach task of the ‘Planning and Monitoring’KA?

Brainstorming
Business Cases
Document Analysis
Estimation
Financial Analysis
Functional Decomposition
Interviews
Item Tracking
Lessons Learned
Process Modelling
Reviews
Risk Analysis and
Management
Scope Modelling
Surveys or Questionnaire
Workshops

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what are the outputs of the Plan Business Analysis Approach task of ‘Planning and Monitoring’ KA?

Business Analysis Approach

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what are the inputs of the KA Planning and monitoring?

Needs
Performance Objectives

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what is the purpose of the task plan business analysis approach of the ‘Planning and monitoring’ KA?

plan approach for establishing and maintaining effective working relationships between stakeholders

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what are the inputs of the task ‘plan stakeholder engagement’ of the ‘Planning and monitoring’ KA

Needs
Business Analysis Approach

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what are the elements of the task ‘plan stakeholder engagement’ of the ‘Planning and monitoring’ KA

perform stakeholder analysis
define stakeholder collaboration
stakeholder communication needs

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what are the guidelines and tools of the task ‘plan stakeholder engagement’ of the ‘Planning and monitoring’ KA

Business Analysis Performance Assessment: provides results of previous assessments that
should be reviewed and incorporated.
Change Strategy: used for improved assessment of stakeholder impact and the development of
more effective stakeholder engagement strategies.
Current State Description: provides the context within which the work needs to be completed.

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what are the tools and techniques used for the task ‘plan stakeholder engagement’ of the ‘planning and monitoring’ KA?

Brainstorming
Business Rules Analysis
Document Analysis
Interviews
Lessons Learned
Mind Mapping
Organizational Modelling
Process Modelling
Risk Analysis and Management
Scope Modelling
Stakeholder List, Map or Personas
Survey or Questionnaire
Workshops

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what are the outputs used for the task ‘plan stakeholder engagement’ of the ‘planning and monitoring’ KA?

STK engagement approach

what is the purpose of the task ‘ Plan Business Analysis Governance’ of the ‘planning and monitoring’ KA?

define how decisions are made about requirements and designs, including reviews, change control, approvals and prioritization

what are the inputs of the task ‘ Plan Business Analysis Governance’ of the ‘planning and monitoring’ KA?

Business analysis approach
STK engagement approach

what is the elements of the task ‘ Plan Business Analysis Governance’ of the ‘planning and monitoring’ KA?

decision making
change control process
plan prioritization approach
plan for approvals

what is the guidelines and tools used for the task ‘ Plan Business Analysis Governance’ of the ‘planning and monitoring’ KA?

Business Analysis Performance Assessment: provides results of previous assessments that
should be reviewed and incorporated into all planning approaches.
Business Policies: define the limits within which decisions must be made. May be described by
regulations, contracts, agreements, warranties, certifications or other legal obligations.
Current State Description: provides the context within which the work needs to be completed.
This information can help drive how to make better decisions.
Legal/Regulatory Information: describes legislative rules or regulations that must be followed
and can be used to help develop a framework that ensures sound business decision making.

what is the techniques used for the task ‘ Plan Business Analysis Governance’ of the ‘planning and monitoring’ KA?

Brainstorming
Document Analysis
Interviews
Item Tracking
Lessons Learned
Organization Modelling
Process Modelling
Reviews
Survey and Questionnaire
Workshops

what is the outputs of the task ‘ Plan Business Analysis Governance’ of the ‘planning and monitoring’ KA?

Governance Approach

what is the purpose of the task ' Plan Business Analysis Information Management' of the 'planning and monitoring' KA?

develop an approach for how business analysis information will be stored and accessed

what are the inputs of the task ' Plan Business Analysis Information Management' of the 'planning and monitoring' KA?

- business analysis approach - governance approach - STK engagement approach

what are the elements of the task ' Plan Business Analysis Information Management' of the 'planning and monitoring' KA?

- organization of business analysis information - level of abstraction - plan traceability approach - plan for requirements reuse - storage and access - requirements attributes

what are the guidelines and tools used for the task ' Plan Business Analysis Information Management' of the 'planning and monitoring' KA?

* Business Analysis Performance Assessments * Business Policies * Information Management Tools * Legal/ Regulatory Information

what are the techniques used for the task ' Plan Business Analysis Information Management' of the 'planning and monitoring' KA?

* Brainstorming * Interviews * Item Tracking * Lessons Learned * Mind Mapping * Process Modelling * Survey and Questionnaire * Workshops

what are the outputs of the task ' Plan Business Analysis Information Management' of the 'planning and monitoring' KA?

information management approach

what is the purpose of the task ' Identify BA performance improvements' of the 'planning and monitoring' KA?

assess business analysis work ad to plan to improve processes where required

what are the inputs of the task ' Identify BA performance improvements' of the 'planning and monitoring' KA?

business analysis approach performance objectives (external objectives)

what are the elements of the task ' Identify BA performance improvements' of the 'planning and monitoring' KA?

- performance analysis - assessment measures - analyse results - recommend actions for improvement

what are the guidelines and tools used for the task ' Identify BA performance improvements' of the 'planning and monitoring' KA?

organizational performance standards

what are the techniques used for the task ' Identify BA performance improvements' of the 'planning and monitoring' KA?

* Brainstorming * Interviews * Item Tracking * Lessons Learned * Metrics and Key Performance Indicators (KPIs) * Observation * Process Analysis * Process Modelling * Reviews * Risk Analysis and Management * Root Cause Analysis * Survey and Questionnaire * Workshops

what are the outputs of the task ' Identify BA performance improvements' of the 'planning and monitoring' KA?

Business Analysis Performance Assessment

what is the Business Analysis Performance Assessment?

includes a comparison of planned versus actual performance, identifying the root cause of variances from the expected performance, proposed approaches to address issues, and other findings to help understand the performance of business analysis processes.

what is the information management approach?

includes the defined approach for how business analysis information will be stored, accessed, and utilized during the change and after the change is complete.

what is the governance approach?

identifies the stakeholders who will have the responsibility and authority to make decisions about business analysis work including who will be responsible for setting priorities and who will approve changes to business analysis information

what is the stakeholder engagement approach?

contains a list of the stakeholders, their characteristics which were analyzed, and a listing of roles and responsibilities for the change. It also identifies the collaboration and communication approaches the business analyst will utilize during the initiative.

what is the business analysis approach?

identifies the business analysis approach and activities that will be performed across an initiative including who will perform the activities, the timing and sequencing of the work, the deliverables that will be produced and the business analysis techniques that may be utilized.

what are the business needs?

the problem or opportunity faced by the organization. It is necessary to consider what is known about the need at the time of planning, while acknowledging that understanding evolves throughout business analysis activities.