Internal Communications

Question 0

Internal communications

Answer 0

Instructions

Communications from the Phil. Diplomatic and consular establishments

Cablegrams

Letters

Question 1

Internal forms of communication

Answer 1

Within the DFA

With government agency

Question 2

Instructions

Written communications from the Dfa to philippine diplomatic and consular eatablishments

Answer 2

Department order

Memorandum circular

Department circular

Foreign service circular

Department letter

Question 3

Department order

Answer 3

Pertains to office operations and management. It contains no introduction or explanation and has the force and effect of law

Question 4

Memorandum circular

Answer 4

It contains instructions or explanations for home office circulation only

Question 5

Department circular

Answer 5

Instructions for home office and foreign service establishments

Question 6

Foreign service circular

Answer 6

Instructions limited to the foreign service establishments

Question 7

Department letter

Answer 7

Instructions from secretary address to Philippine ambassadors abroad

Question 8

Communications from the Philippine Diplomatic and consular establishments to the dfa

Answer 8

Despatches
Reports
Indorsement

Question 9

Despatches

Answer 9

Written communication to the DFA from philippine diplomatic and consular establishments involving questions of policy, political/economic reporting or dissemination of information to other agencies of the philippine government

Question 10

Reports

Answer 10

Written reports which are political economic or cultural in nature addressed by the philippine diplomatic and consular officers abroad to dfa.

Relatively long and informative in character compare to despatches

Question 11

Reporta

Answer 11

Annual reports
Monthly reports
Periodic reports
Cable/telegraphic reports
Long range studies
Special reports
Post reports

Question 12

Indorsement

Answer 12

Generally used in forwarding, referring or transmitting basic communications to the DFA from philippine foreign service establishments or vice versa

It may be for information only or one requiring appropriate action

Question 13

Forwarded

Answer 13

When sending communication to higher authorities

Question 14

Transmitted

Answer 14

When sending communication to equal or lower level

Question 15

Referred

Answer 15

When sending communication to equal or lower level

Question 16

Returned

Answer 16

When one office returns the basic communication including the indorsements to the source of the communication containing the comments or decisions or action taken on the matter

Question 17

Cablegrams

Answer 17

Form of communication used for important urgent matters only

Question 18

Letter

Communication between officials of foreign service establishments and officials of the dfa to other government agencies organizations and individuals

Answer 18

Formal letter
Informal letter
Official letter

Question 19

Formal letter

Answer 19

Usually written in answer to formal inquiries from firms or corporations for trade information on general and specific phases of trade relations between the philippines and foreign countries

Question 20

Informal letters

Answer 20

Written to members of the cabinet officials, philippine representatives and private individuals or local businessmen

Question 21

Official informal letters

Answer 21

Used to ask an opinion or interpretation on a forthcoming or established policy

To exchange personal views
To report progress
To obtain or provide background information on a matter