Information System And Communication Flashcards
Reports that highlight xyz not having met their assigned target are called?
Exception reports
Reports that analyze accounts or that provide other specific and non changeable information are called what?
Demand reports
Reports that provide information as requested by the user are called what?
Ad hoc reports
What are monthly reports of budget vs actual data that are produced without anybody requesting them called
Scheduled reports
What is an entity?
Subject of the stored information
What are attributes?
Specific items of interest for each entity
What is a field
Contains a single piece of information
What is a record?
All attributes about a single instance of an entity
What is a data value
Contents of a field
What is a file
Records are grouped into files
What is a master file?
Similar to a ledger, master file stores cumulative information and information that is relatively permanent (I.e customers, vendors, inventory)
What is a transaction file?
Similar to a journal, the transaction file stores individual transactions
What is a database
Files that are interrelated and coordinated
A distributed processing environment would be most beneficial when?
When large volumes of data are generated at many locations and fast access to data is required
centralized processing would be most beneficial when?
If large volumes of data are generated centrally, regardless of whether or not fast access to that data is required
What is the sequence of events in AIS
1) transaction data from source documents is entered into the AIS by an end user
2) paper source documents are filed
3) these transactions are recorded in appropriate JE
4) transactions posted to the general ledger and subsidiary ledgers
5) trial balances are prepared
6) financial reports are generated
An accounting information system (AIS) is best suited to solve problems where there is what?
Certainty and clearly defined reporting requirements
What are some disadvantages of a centralized processing system?
- there can be a reduction in local accountability
- there are increased processing power and data storage needs at the central location
- input/output bottlenecks can occur at high traffic times
What are the components of a business information system?
hardware, software, networks, people, and data
Business Information Systems (BIS) allow a business to do what?
Collect Process Store Transform Distribute
What is an open, royalty free standard that can be used to facilitate data aggregation, transfer, and connectivity between disparate or stand- alone systems
XBRL
What transaction processing mode provides you with the most accurate and complete info for decision making
online, real time
Are production and test data stored together or separately?
Separately. Production data in production databases. Test data in test databases
The general characteristic of transactions processed within individual transaction cycles is that?
Transactions are numerous, but generally similar and processed nearly identically
What embeds intelligence (i.e. identifies the type of product, year, customer type, customer number) into identification numbers associated with a particular item
group coding
What purely numbers documents, transactions, or other items in order sequence
sequential coding
what kind of coding is used to represent assignment of blocks of numbers to broad categories
block coding
What type of code is created by a compiler and represents the intermediate instruction that takes programming source code and translates it into machine language
object code
fields comprise records that are organized into files that create databases
N/A
hard copy data outputs such as checks and purchase requisitions that are used for business operation are generally referred to as what?
documents
name the major functions of transaction processing
data input
data storage
data processing
information output
What technology is specifically designed to make sharing financial info electronically more efficient and effective
XBRL
What is an HTML
markup language that tells a web browser how to display content
What is an HTTP
a general communications protocol used to transfer web pages on the WWW
What is the transmission protocol of the internet
TCP/IP
what is the processing of large numbers of common business events that are processed in a predefined highly structured way?
transaction processing
what type of management reporting system allows end users to query data from a system and drill down into it and trend information
on-line analytical processing system
adopting a fully integrated fixed asset module meets the stated needs identified by the IT governance committee for a new enterprise wide system
N/A
machine readable companion documents such as remittance advice that goes with various bill payments are referred to as what?
turnaround documents
as part of batch processing, a manual total will be calculated for each transaction file and compared to a computer generated batch control total
N/A
