Information Management

Question 1

Give TWO aspects that you must include in a task definition for a research project, such as the PAT

Answer 1

(1) Problem stated/current situation/Why it is a problem
(2) Focus/purpose of the investigation
(3) How to go about doing the research
(4) Where to look for information/How information will be used
(5) Target audience
(6) How the information will be presented

Question 2

Explain how you can avoid being guilty of plagiarism when doing research

Answer 2

(1) Acknowledge sources, (e.g. bibliography and citations)
(2) Write in your own words/use a paraphrasing tool
(3) Do not copy and paste text
(4) Use a similarity checker (e.g.Turnitin)

Question 3

Discuss TWO reasons why the following focus question is poorly formulated:

How has cybersecurity affected your life and how did you resolve it?

Answer 3

There is more than one question
Can be answered without research / The question is not broad enough

Question 4

Explain TWO disadvantages of using closed questions in a questionnaire

Answer 4

1) Forces the respondent to answer in a certain way/Limited choices
2) No way of knowing if the question was properly understood
3) Survey result could be biased
4) Could result in information that is not meaningful/Focus could be too narrow

Question 5

Define the following word processing feature without referring to their position in a document

Citation

Answer 5

A single reference to a specific source

Question 6

Define the following word processing feature without referring to their position in a document

Bibliography

Answer 6

A detailed list of all sources used in a document

Question 7

Explain TWO advantages of using electronic data rather than using data in a hard copy format

Answer 7

1) Easier to obtain data via e-mail, SMS, portable storage media
2) No need to retype or scan data
3) Often more likely to be up to date
4) Easier to share data
5) Easier to correlate/analyse/find data
6) Less physical space needed for storage of data
7) High speed transfer of data
8) Easier to make backups
9) Easier to edit/Improve readability

Question 8

Give TWO database options/features in a query that you can use to analyse data.

Answer 8

1) Criteria/Functions in criteria
2) Total(s)/Group by (NOT Grouping/Group)
3) Sort
4) Show (only relevant fields)
5) Calculated fields/Filter
6) Filter

Question 9

Indicate whether each question is suitable or unsuitable to be used in a questionnaire, and give a motivation for your answer

Question 1: What are the benefits of could computing

Answer 9

Unsuitable

Motivation:
1) Answer can be found elsewhere
2) Too open-ended for a questionnaire

Question 10

Which TWO word processing features can be used to reference a source in a document?

Answer 10

1) Bibliography
2) Citation
3) Footnotes/Endnotes
4) Captions

Question 10

Indicate whether each question is suitable or unsuitable to be used in a questionnaire, and give a motivation for your answer

Question 2: Do you store data in the cloud?

Answer 10

Suitable

Motivation:
1) Information cannot be found in other sources
2) Only two options possible, e.g. Yes/No
3) Data can be processed electronically/Closed question

Question 11

You gathered data from various sources when you did your PAT. You wish to use graphs to display your data analysis in the report.

Give ONE reason to use a pie chart

Answer 11

1) All portions of the whole
2) When the total of the numbers is 100%
3) When there are only a few categories/not too many categories/easier to understand

Question 12

You gathered data from various sources when you did your PAT. You wish to use graphs to display your data analysis in the report

Give ONE reason to use a line chart

Answer 12

1) Displays trends/changes over time (years, months, days)
2) Used when the order of the categories is important
3) Used when there are many data points

Question 13

Explain why it is important to use current information for research purposes and not to rely on information that is old

Answer 13

Older sources may contain information that is no longer relevant/ accurate/valid/credible

Question 14

Give TWO possible negative effects on society as a result of research based on fake news

Answer 14

(1) Can create misunderstandings on important social issues
(2) May lead to wrong decision-making
(3) Can negatively affect the health of those who base medical decisions on fake information
(4) Can harm the reputation of an individual or a company
(5) Can negatively affect the emotional well-being/mental health of people, as they become fearful/mistrusting/depressed, etc.

Question 15

Discuss TWO reasons why you should NOT use blogs as sources for academic research

Answer 15

(1) Blogs may contain unsubstantiated opinions of people
(2) Bloggers are not necessarily experts in a field of study
(3) Could be biased and contain inaccuracies
(4) Blogs may not have been peer reviewed
(5) Comments made by other people on the blog may not be academically sound

Question 16

Surveys are commonly used to gather information

Give ONE reason why you would conduct a survey instead of doing research on the internet

Answer 16

Unique information is only available from a group of people / Surveys are used to gather information that cannot be found elsewhere/Get the opinions of people/community

Question 17

Surveys are commonly used to gather information

Give TWO different ways in which a survey can be done without the respondent being in the same physical place as the person who set the questions

Answer 17

(1) Over the phone/VoIP
(2) Video calls
(3) Instant messaging/WhatsApp
(4) E-mail
(5) Social media platforms, e.g. Facebook, etc.
(6) Links to online platforms e.g. Survey Monkey, Google Forms, Microsoft Forms
(7) Postal service

Question 18

State TWO considerations when designing a user-friendly and well-presented website

Answer 18

Navigation:
(1) Easy/Consistent navigation between pages/Working links

Accessibility:
(2) Alt text