Ife Flashcards
What does SWOT stand for and why use it
Strengths, Weaknesses, Opportunities, Threats
Use it to analyse factors that might effect a business
What is a strategy
Define the overall long term direction an organisation is going to achieve it’s mission
Name 4 different types of organisational structure
Geographical
Functional
Product
Matrix
What is decentralisation
Transfer of authority and power for planning and decision maker from higher to lower levels of organisational control
What are the advantages of centralisation?
Senior managers have greater control so less likely to become a collection of separate parts.
Standardised procedures, budgets etc
Ensures consistency
Can prevent silo mentality
Experienced senior managers make better decisions
What are the advantages of decentralisation
Senior managers can focus on most important decisions
Empowerment can increase motivation
Can help train junior managers
Better decisions for the geographical area
Enables departments and employees to respond faster to change
Why are organisational structures important.
Faster decision making as staff know what their role is
Better communication
Departments working together
Tasks not duplicated
Helps ideas be shared
What are the building blocks of effective performance management?
Vision to stretch and motivate the organisation
A set of performance measures and targets
Ownership of the targets
Performance review
Motivation to encourage and support staff
What does the acronym SMART apply to? And what does it stand for
It applies to targets
Specific
Measurable
Achievable
Realistic/Relevant
Timebound
How can you ensure an employee understands their role?
Providing a clear job description
Individual instructions
Team briefing
Constructive suggestions, advice and guidance
Give feedback daily
Have appraisals
Manager’s must do what 3 things according to John Adair?
Ensure the task is completed
Build and maintain effective teams
Develop individual employees
How can you ensure health and safety is paramount?
Clear procedures and policies
H&S inspections of equipment
Recognition and elimination of hazards
Safe person concept
Maintain equipment
Good housekeeping
Define hazard
Something with the potential to cause harm
What is the safe person concept
Fire grounds are hazardous
So the safety of an individual is developed rather than a safe working environment
This includes safe systems of work, training, equipment, information, PPE
What is the difference between a manager and a leader
Manager’s - get things done (planning, organising, directing and controlling)
Leaders - influence others to achieve goals and ensure there is harmony within the organisation. ( Showing, listening, caring and sharing)