ICT, Information, Data - People, Data, Procedure, Software, Hardware, Information Flashcards
What is ICT?
Information & Communications Technology is the use of technology for the input, processing, storage and transfer of data and the output of information
What is Information?
Information is data that has been processed into something that is meaningful
What is Data?
Data represents raw facts and figures or sets of values
What can’t ICT systems work without?
People being involved at various stages.
What is the first stage?
It is to analysis, design, implementation and programmers.
What are these programmes built to suit?
A particular client, end user or audience, and the computer specialists
What will the computer specialists work to meet?
The requirements of the client.
When are the systems more likely to succeed?
If the clients and end users are involved at every stage.
Why are large organisations often divided into departments?
They carry out the four main functions of the business.
What happens in the sale aspect of the business?
Processing transactions involving the sale of goods or services provided by the organisation
What happens in the purchasing aspect of the business?
Processing transactions involving the sale of goods or services required by the organisation
What happens in the finance aspect of the business?
Managing the flow of money in and out of the organisation, planning investments and managing accounts.
What happens in the operations aspect of the business?
Carrying out the main business of the organisation
What do departments communicate and exchange?
Information (with each other and external bodies; such as customers and suppliers).
How is this done?
Using various ICT processes:
What is the first type of ICT process?
Email and other ICT-based communications systems
What is the second type of ICT process?
Finance, payroll, budgeting/forecasting using spreadsheet or special-purpose software
What is the third type of ICT process?
Stock control using relational database management software
`What is the fourth type of ICT process?
Marketing of products and services, often done online using websites
How can networks and intranets help workers?
To communicate and share data to produce an efficient organisation even if some of the workers are on the opposite side of the world.
What is Data?
Data represents raw facts and figures or sets of values
Explain three examples of data:
- 25,30,45,60
- Jones, Smith, Parker
- A, B, C, D, E
What is it important to remember about data?
That the definition of data is plural
What can data be input by?
Different input devices
What are the five different input devices?
- Keyboard
- Bar-code reader
- Scanner
- Digital camera
- Microphone
If an ICT system is to work effectively, what is important to have?
Procedures in place
What do most organisations have?
A code of practice which governs the way in which their ICT system can be used by their employees.
What must have been taken into account when using the ICT system?
All laws and legislation that have been introduced by the government
What laws and legislations do these include?
- Data Protection Act
- Computer Misuse Act
- The Copyright
- Designs and Patents Act
- The Freedom of Information Act
What must users ensure that they follow?
Security procedures such as user names and passwords and anti-virus software
What should anti-virus software be used for?
To check the removable media brought in from home to maintain the integrity of the ICT system.
How can these breaches of procedure for employees be dealt with?
Via the company’s ICT code of practice as they form an integral part of it.
