Human Resources Function Flashcards
Define the term recruitment
It is a process used to identify vacancies and attract suitable candidates who have the necessary knowledge and skills required. It is an on-going process
differentiate job description and job specification
job description describes the duties/responsibilities of a job and the specific nature of that job and its requirements
job specification specifies the minimum acceptable personal qualities/skills/qualifications needed for the job
List 4 sources of internal recruitment
notice boards
business newsletters
head hunting within the busi.
word of mouth
Describe the impact of internal recruitment (list two advantages and disadvantages)
- it is cheaper/quicker to fill a post
- the employees already have an understanding of how the business works
- provides opportunities for career paths within the busi.
- it closes the door to new ideas from the outside
- promotion of employees could cause resentment among the employees
- employees who aren’t promoted may feel demotivated
list 4 sources of external recruitment
printed media networking electronic media recruitment agencies walk-in education/training institutions
Describe the impact of external recruitment
- there are larger pools of candidates
- busi. has better chance of getting suitable candidates who don’t need much training therefore reducing costs
- may help busi. meet affirmative action and BBBEE targets
- information on CV’s may not be reliable which increases the cost due to background check-ups
- new candidates take longer to adjust to the new environment
Outline the importance/purpose of interviews
- Able to determine candidates suitablility for the job
- can obtain info about the strengths and weaknesses of each candidate
- helps employer to make informed decisions for the most suitable candidates
Describe the role of the interviewer before an interview
- book and prepare a venue for the interview
- inform all those who are shortlisted and panel members about the date and place
- develop a core set of questions based on the requirements of the post
- plan the programme for the interview and the time allocations for each candidate (same time for everyone)
what is an employment contract
an agreement between an employer and employee and is legally binding
list 3 aspects to include in an employment contract
- personal details of the employee
- the job title/ position
- date of employment
- information about remuneration and leave
- signitures from both employer and employee
list two legal requirements of an employment contracts
it may not contain any requirements that are in conflict with the BCEA
it should include a code of conduct + code of ethics
employer must explain the terms and conditions of the employment contacts
what reasons could lead to the termination of an employment contract
employer may no longer have work for redundant employees
employees may leave/resign voluntarily
valid reasons such as misconduct
what is meant by the induction of employees
new employees are familiarized with their new physical work env.
new employees are made aware of safety regulations and procedure
what is the purpose of induction
familiarizes new employees with the organisational structure
able to communicate information about the product/services offered by the busi.
creates an opportunity for new employees to explore different departments
list 4 benefits of the induction programme
allows new employees to settle quickly and work effectively.
it minimises the need for on-going training and development
realistic expectations are created for both the employer and employee
it improves the new employees quality of performance
What is the meaning of placement in a business
when selected candidates are placed where they will function optimally and add value to the busi.
qualifications, skills and the personality of a candidate are matched up with the requirements of the job
outline the importance of skills development training
employees are more able to perform their job
shows that your employees are valued
employees strengthen their skills which improves/increases productivity
on-going training and up skilling encourages creativity
list two salary determination method and differentiate between them
piecemeal: workers are paid according to the number of items/units produced/action performed
time-related: workers are paid for the amt. of time they spend at work/on a task
what is the link between salary determination and the BCEA
The BCEA outlines legalities such as an employment contract which could affect salary determination
the BCEA sets out conditions ensuring fair labour practices and human resources practices
list 3 fringe benefits
medical aid/health insurance fund
pension fund
funeral benefits
name the fringe benefit required by law and its purpose
Unemployment Insurance Fund- UIF
the employer and employee each contribute 1% to the fund.
The fund assists the dependants of a contributing worker who died + offers short term financial assistance when a worker in unemployed/unable to work/ on maternity leave
Identify the impact of fringe benefits on a business
its increases employee satisfaction
results in higher employee retention/reduces turnover
if you cant offer it may result in failing to attract skilled workers
they are additional costs which results in cash flow problems.
